Project Information

Bid Title

RFP Belt Replacement at 2020 Courthouse

Issuing Agency

Davidson County

Location

North Carolina

Published Date

Jul 13, 2026

Closing Date

Jul 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

2607003

Original Source

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Bid Documents

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Project Description

Bid Number:	2607003
Bid Title:	RFP Belt Replacement at 2020 Courthouse
Category:	RFP's
Status:	Open

Description: Sealed Proposals subject to the conditions made a part hereof will be received until 1:30 p.m., on July 28, 2026 for furnishing services described herein.  In the event the County is closed due to inclement weather, this opening will take place on the next business day. Note: The County recommends using an over-night service or hand delivering the RFP response. Note: The period to end questions shall be July 24, 2026 at noon. IMPORTANT NOTE: Indicate firm name, which is County of Davidson. The RFP number, which is above, on the front of each sealed proposal envelope or package, along with the date for receipt of proposals specified above. Direct all inquiries concerning this RFP to: Dwayne Childress Support Services Director (336) 242-2030 or Robert James Purchasing & Contracting (336) 242-2251 NOTE: A MANDATORY PRE-BID CONFERENCE For all prospective offerors is scheduled for 9:00 a.m. July 22, 2026 at the Support Services Department. Attendance at this conference is a prerequisite for consideration of an offeror's proposal.  Copies of the bid package will be available at the pre-bid conference and are available on the County’s website https://www.co.davidson.nc.us/ . Prospective offerors are encouraged to submit written questions in advance. Address is listed above.  In the event the County is closed due to inclement weather, this meeting will take place on the next business day. It is the offeror's responsibility to assure that all addenda have been reviewed. The Support Services Department is seeking qualified firms to provide belt replacement for three (3) elevators located at the 2020 Courthouse. The County has three (3) of this type of elevators; electric traction (MRL). 1.1 Important Items: 1.2 No admittance, if late, for the Pre-bid Conference.  You will be asked to leave. 1.3 Write the bid number on the outside of the sealed envelope. 1.4 Pre-bid Conference: Support Services 925A North Main Street Lexington, NC 27292 1.5 Use the NC license number in identifying the elevators. 1.6 The Pre-bid Conference will never start at a jobsite. Publication Date/Time: 7/13/2026 11:00 AM Publication Information: ONLINE Closing Date/Time: 7/28/2026 1:30 PM Submittal Information: ONLINE Bid Opening Information: PUBLIC Pre-bid Meeting: 9:00 AM, 7/22/2026 Contact Person: Direct all inquiries concerning this RFP to: Dwayne Childress        Support Services Director                 (336) 242-2030 or Robert James                 Purchasing & Contracting                  (336) 242-2251 Download Available: https://www.co.davidson.nc.us/ Plan & Spec Available: https://www.co.davidson.nc.us/271/Current-Bids Business Hours: Monday-Friday, 8AM-5PM Qualifications: All proposals must be made on the basis of, and either meet or exceed, the requirements contained herein. All offerors must be able to provide: 3.1 Scope Of Work A. Replacing an Otis GeN2 polyurethane-coated steel belt requires strict hoist-way safety protocols. Belt replacements involve powering down the unit, securing the counterweight/car with a jack or hoist, properly removing the old belt and terminations, installing the new belt, and recalibration of the pulse monitoring system B. All elevators under this Bid shall be maintained in first class operating condition and must comply with all maintenance and other requirements of the latest revised edition of the American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks (ASME A17.1 - 2019). C. Belts need to be an OEM (Original Equipment Manufacturer) or OEM-approved part. This ensures code compliance, structural integrity, and proper calibration with the elevator's built-in 24/7 Pulse Monitoring System. D. The GeN2 system relies heavily on a specialized Pulse device that constantly tests the internal steel wires inside the belt for wear, micro-breaks, and "red rouging" (signs of internal wire degradation). Generic or unapproved belts may not register correctly with the proprietary sensor, voiding your safety certifications and potentially causing your controller to lock the elevator out of service. 3.2 Work Hours A. The Contractor shall perform work during regular business hours 7 am until 5 pm, other scheduled works could be accommodated upon request. 3.3 Checking In & Out & Communications A. The Contractor's personnel shall report to the Facilities Maintenance Manager prior to commencing work and check out after completing the work. 3.4 Preparation & Safety A. Deploy safety barricades and isolate the elevator from power. B. Utilize personal protective equipment (harnesses, helmets, and back support belts) before entering the hoist-way or car top. C. Secure the car and counterweight using mechanical stops, jacks, or a hoisting winch. 3.5 Installation of New OEM Belts A. Hoist and thread the new OEM belts through the system, ensuring the installation direction and tension match manufacturer specifications. B. Properly torque and secure the belt terminations. 3.6 Tensioning, Calibration & Testing A. Tension all belts uniformly so they do not slip or put undue stress on the sheaves. B. Reconnect and calibrate the pulse monitoring system, which measures electrical continuity and resistance across the steel cords inside the polyurethane to prevent future failures. C. Run the elevator on Inspection Mode without passengers to ensure smooth, noise-free operation and perfect floor leveling. 3.7 Order of Work A. At no point, will more than one elevator be down for this project, scheduling is key. 3.8 Miscellaneous A. All work should be completed commensurate with the manufacturer’s requirements. B. If there is a State required inspection for this work, it should be combined with the permit cost in Section 6. Special Requirements: 5. Desirables: As Amended July 8, 2026 5.1. How long has your firm been in business? 5.2. How many of these belt replacements have you completed? 5.3. May we have references from those you have completed of this same type of work? 5.4. Please, detail your payment requirements? a. Please keep in mind that our terms are Net 30-days on all accepted invoices. Miscellaneous: Note: Mobilization & Demobilization Costs can be no more than 3% per each of total. Related Documents: 2607003 RFP Elevator Belt Replacement 2020 Courthouse LEGAL AD 2607003 ELEVATOR BELT REPLACEMENT AT 2020 COURTHOUSE

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