Project Information

Bid Title

Burke County Emergency Services Facility Furniture

Issuing Agency

County of Burke

Location

North Carolina

Published Date

Dec 3, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-1219

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-1219
Bid Title:	Burke County Emergency Services Facility Furniture
Category:	Emergency Services
Status:	Open
Bid Recipient:	Brian Nieft - Purchasing Agent

Description: Burke County is soliciting bids from qualified firms to furnish, deliver and install furniture as outlined in this solicitation. This project is a new building to replace a current EMS Station and will also house Burke County’s Emergency Services department administration. See attachments for complete details. Publication Date/Time: 12/3/2025 2:00 PM Closing Date/Time: 12/19/2025 2:00 PM Submittal Information: Sealed Bids Only Bid Opening Information: Immediately Following Closing Pre-bid Meeting: None Related Documents: Burke County EMS New Base Furniture RFP

Attachment Preview

Request for Proposals

RFP-2025-1219

Burke County Emergency Services Facility Furniture

Due Date & Time

December 19th, 2025, 2:00 PM

Submittal Location

Burke County Finance Office

200 Aery Avenue

Morganton, NC 28655

Procurement Contact

Brian Nieft

Purchasing Agent

Burke County

200 Avery Avenue

Morganton, NC 28655

828-764-9058

purchasing@burkenc.org

TABLES OF CONTENTS

Contents

1 NOTICE OF ADVERTISEMENT ................................................................................................................. 3

2 BID SUBMISSION ........................................................................................................................................... 4

2.1 BID SUBMISSION DEADLINE .............................................................................................................. 4

2.2 BID DELIVERY REQUIREMENTS........................................................................................................ 4

2.3 BID QUESTIONS...................................................................................................................................... 4

2.4 BID ADDENDUM...................................................................................................................................... 5

3 INSTRUCTIONS .............................................................................................................................................. 5

3.1 COMMUNICATIONS ................................................................................................................................ 5

3.2 BIDDERS ACKNOWLEDGEMENT....................................................................................................... 5

3.3 DUPLICATE BIDS ................................................................................................................................... 5

3.4 BID SIGNATURES ................................................................................................................................... 5

3.5 BIDDERS RESPONSIBILITIES ............................................................................................................. 5

4 INTRODUCTION............................................................................................................................................. 6

4.1 COUNTY .................................................................................................................................................... 6

4.2 PURPOSE.................................................................................................................................................. 6

5 SCOPE ............................................................................................................................................................... 6

6 SPECIFICATIONS........................................................................................................................................... 7

6.1 Anticipated Timeline .............................................................................................................................. 7

6.2 SUBBIDDER.............................................................................................................................................. 7

7 EVALUATION OF BIDS AND AWARD PROCEDURES......................................................................... 8

7.1 BID INFORMATION ................................................................................................................................. 8

7.2 TERMS OF SUBMISSION ...................................................................................................................... 9

7.3 BID AWARD.............................................................................................................................................. 9

7.4 APPLICATION OF NORTH CAROLINA GENERAL STATUTES .................................................. 9

8 GENERAL CONDITIONS AND REQUIREMENTS.................................................................................. 9

8.1 MINIMUM REQUIREMENTS FOR BIDDERS .................................................................................... 9

8.2 TERMS AND CONDITIONS ................................................................................................................. 10

8.3 CERTIFICATION..................................................................................................................................... 10

8.4 CONTRACTUAL OBLIGATIONS ....................................................................................................... 10

8.5 MODIFICATION OR WITHDRAWAL OF BID .................................................................................. 10

8.6 DISPUTES ............................................................................................................................................... 10

8.7 CONTRACT COMMENCEMENT......................................................................................................... 10

8.8 MINORITY AND SMALL BUSINESS PARTICIPATION PLAN.................................................... 11

8.9 LICENSES ............................................................................................................................................... 11

8.10 COMPLIANCE WITH E-VERIFY......................................................................................................... 11

8.11 DRUG-FREE WORKPLACE ................................................................................................................ 11

8.12 INSURANCE............................................................................................................................................ 12

8.13 INDEMNIFICATION ................................................................................................................................ 12

APPENDIX A –PRICE FORM............................................................................................................................ 13

APPENDIX B – BID SUBMISSION FORM ...................................................................................................... 14

APPENDIX C – ADDENDUM FORM ............................................................................................................... 15

RFP-2025-1219

Burke County Emergency Services Facility Furniture

2

1 NOTICE OF ADVERTISEMENT

Burke County, North Carolina RFP

Burke County Emergency Services Facility Furniture

Sealed bids for the purchase of Burke County Emergency Services Facility Furniture will be

received by Burke County Finance until 2:00 PM local time on December 19th, 2025, at the Burke

County Finance Office, 200 Avery Avenue, Morganton, NC 28655, at which time the Bids received

will be publicly opened and read. Late bids will not be accepted.

Burke County is soliciting bids from qualified firms to furnish, deliver and install furniture as outlined

in this solicitation.

Copies of the solicitation may be obtained from the location listed below:

1. Download the Bid Documents from the County website www.burkenc.org/Bids.aspx

All questions about the Bidding Documents are to be submitted to purchasing@burkenc.org.

Deadline for questions is December 12th, 2025, at 12:00 PM local time.

The County reserves the right to reject any and/or all bids, including, without limitation,

nonconforming, non-responsive, unbalanced, or conditional bids. The County also reserves the

right to waive informalities and request clarification as needed.

Burke County encourages good faith effort outreach to Minority Businesses (HUB Certified) and

Small Businesses.

RFP-2025-1219

Burke County Emergency Services Facility Furniture

3

2 BID SUBMISSION

2.1 BID SUBMISSION DEADLINE

Sealed bids are to be received by Burke County Finance, Purchasing Agent Brian Nieft

until December 19th, 2025 at 2:00 PM EDT. Late bids will not be accepted.

2.2 BID DELIVERY REQUIREMENTS

All Sealed Bids must be submitted in person, mail, or special courier service to the Burke County

Finance Office at the addresses below with the firm’s name and RFP-2025-1219 on the outside

of the envelope/box:

Mail:

Burke County Finance Office

Attn: Brian Nieft

PO Box 219

Morganton, NC 28680

Delivery/FedEx/UPS/Courier:

Burke County Finance Office

Attn: Brian Nieft

200 Avery Avenue

Morganton, NC 28655

There is no expressed or implied obligation for Burke County to reimburse firms for any

expenses incurred in preparing Bids in response to this request.

Burke County reserves the right to reject any or all Bids, to waive technicalities and to

make such selection deemed in its best interest. With limited response, Burke County

reserves the right to extend the solicitation opening date as appropriate in order to assure

a competitive procurement.

2.3 BID QUESTIONS

Bid questions will be due on or before December 12th, 2025 at 5:00 PM local time. The

primary purpose of this is to provide participating firms with the opportunity to ask

questions, in writing, related to the RFP.

Submit questions by email to purchasing@burkenc.org by the deadline shown above.

Answers to all submitted questions will be posted to www.burkenc.org/Bids.aspx

RFP-2025-1219

Burke County Emergency Services Facility Furniture

4

2.4 BID ADDENDUM

Burke County may modify the RFP prior to the date fixed for submission of Bids by the

issuance of an addendum. It is the bidder’s responsibility to periodically check the County’s

website until the posted Bid Deadline to obtain any issued addenda.

No oral statements, explanations, or commitments by anyone shall be of effect unless

incorporated in the written addenda. Receipt of Addenda shall be acknowledged by the

Bidder on Appendix C – Addendum Form.

3 INSTRUCTIONS

3.1 COMMUNICATIONS

All communications, any modifications, clarifications, amendments, questions, responses

or any other matters related to the Invitation for Bid (RFP) must be made only through the

Procurement Contact noted on the cover of this RFP. A violation of this provision is cause

for the County to reject a Company’s bid. No contact regarding this document with other

County employees is permitted and may be grounds for disqualification.

3.2 BIDDERS ACKNOWLEDGEMENT

The Bid will remain subject to acceptance for 90 days after the Bid Opening, or for such

longer period of time that Bidder may agree to in writing upon request of Owner.

3.3 DUPLICATE BIDS

No more than one (1) bid from any Bidder will be considered by the County. In the event

multiple bids are submitted in violation of this provision, the County will have the right to

determine which bid will be considered, or at its sole option, reject all such multiple bids.

3.4 BID SIGNATURES

An authorized company official must sign Bids. Each signature represents binding

commitment upon the Bidder to provide the goods and/or services offered to the County

if the Bidder is determined to be the lowest responsive, responsible Bidder.

3.5 BIDDERS RESPONSIBILITIES

The Bidder must be capable, either as a firm or a team, of providing all parts as described

herein. Exclusion of any parts or services for this Bid may serve as cause for rejection.

The successful Bidder will be responsible for all work in this solicitation whether they are

provided or performed by the successful Bidder or subbidder(s). Further, the County will

consider the successful Bidder to be the sole point of contact with regard to contractual

matters, including payment of any and all charges resulting from the cost of any contract.

The successful Bidder must be an authorized dealer of the proposed scale and associated

equipment.

RFP-2025-1219

5

Burke County Emergency Services Facility Furniture

Commodity Codes

• NAICS 561210Facilities Support Services

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