Project Information

Bid Title

REQUEST FOR PROPOSAL: 25P-DV-226 SPECIAL INSPECTIONS TERM SERVICES

Issuing Agency

Cook Inlet Housing Authority

Location

Alaska

Published Date

Dec 4, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL: 25P-DV-226 SPECIAL INSPECTIONS TERM SERVICES December 4th, 2025

REQUEST FOR PROPOSAL

SPECIAL INSPECTIONS TERM SERVICES

Cook Inlet Housing Authority (CIHA) is accepting proposals from responsive and responsible contractors for special inspections term services.

SCOPE OF SERVICES

The scope of services includes a variety of special inspections to be performed at residential and commercial properties and sites owned, managed or under contract to be purchased by CIHA. Residential properties may include single family, multi-family and/or mixed-use buildings. The successful firm must have adequate experience providing special inspection services for both residential and commercial projects.

SPECIFIED DATES

RFP Packet Available: December 4, 2025, 5:00pm-via CIHA website/email

Questions Due Date: December 18, 2025, 2:00pm-via Email

Proposal(s) Due Date: December 30, 2025, 2:00pm-via Email/Hand Delivered/Mail

ALL TIMES STATED IN ALASKA STANDARD TIME ZONE

REQUEST FOR PROPOSAL

RFP-25P-DV-226-Special-Inspections-Term-Services

ATTACHMENTS

Attachment-A-MOA-Special-Inspections-Program-Requirements

Attachment Preview

REQUEST FOR PROPOSAL

#25P-DV-226

SPECIAL INSPECTIONS

TERM SERVICES

DECEMBER 2025

Prepared By:

Cook Inlet Housing Authority

3510 Spenard Road

Anchorage, Alaska 99503

Phone: (907) 793-3000

Email: procurement@cookinlethousing.org

SPECIAL INSPECTIONS TERM SERVICES

COOK INLET HOUSING AUTHORITY

TABLE OF CONTENTS

TABLE OF CONTENTS

PAGE

Specified Dates......................................................................................................................... 1

Request for Proposal ................................................................................................................ 2

Instructions to Offerors…………………………………………..……………………………………...8

Proposer’s Checklist ............................................................................................................... 12

Evaluation Criteria................................................................................................................... 14

Proposal Pricing Form............................................................................................................. 15

Representations, Certifications and Other Statements…………………………………………..…18

Lobbying Certificate and Disclosure ........................................................................................ 22

Professional Services Contract ............................................................................................... 27

Indemnity and Insurance Requirements.…..………………………………………………….…......30

General Conditions ................................................................................................................ 35

ATTACHMENTS

Attachment A - MOA Special Inspection Program Requirements ..................................18 pages

TABLE OF CONTENTS

SPECIAL INSPECTIONS TERM SERVICES

COOK INLET HOUSING AUTHORITY

SPECIFIED DATES

SPECIAL INSPECTIONS TERM SERVICES

RFP #25P-DV-226

SPECIFIED DATES

Description

Date and Time

Location

1. RFP Packet Available

2. Last Day for Questions

3. Proposals Due Date

December 4, 2025, 2:00 p.m.

December 18, 2025, 2:00 p.m.

December 30, 2025, 2:00 p.m.

via CIHA Website

via email

via email or hand-delivered

SPECIFIED DATES

Page 1 of 41

SPECIAL INSPECTIONS TERM SERVICES

COOK INLET HOUSING AUTHORITY

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL

SPECIAL INSPECTIONS TERM SERVICES

RFP #25P-DV-226

Cook Inlet Housing Authority (CIHA) is a state-chartered Housing Authority primarily funded by

the Department of Housing and Urban Development (HUD), with other State and private grant

funds and loan sources. CIHA is accepting sealed proposals hand-delivered, mailed or emailed

from responsive and responsible firms for special inspection term services to be performed at

residential and commercial properties and sites owned, managed or under contract to be

purchased by CIHA.

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP #25P-DV-226, Special

Inspections Term Services – Do Not Open”. Mailed proposals must be received at CIHA,

Attention: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503. CIHA will reject

proposals received after the Proposal Due Date. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received no later than the

deadline stated in the Specified Dates according to the time clock located at CIHA’s front

desk.

• Emailed proposals: Proposals must be received no later than the deadline, according to

the time and date received by CIHA’s email server. Emailed proposals must be submitted

to procurement@cookinlethousing.org.

All proposals must be submitted with forms supplied in this RFP and are subject to all

requirements of the RFP documents. All proposals must be regular in every respect, and no

interlineation, excisions, or special conditions shall be made or included in the Proposal Pricing

Form by the Offeror.

QUESTIONS

CIHA will not be bound by any oral interpretation of this RFP. Questions are encouraged and

must be sent in writing or via email to Procurement at procurement@cookinlethousing.org by the

deadline in the Specified Dates. Questions received after the deadline will be disregarded.

Substantive issues received by the deadline will be answered by addendum to all plan holders.

No questions shall be directed to any other CIHA employees or CIHA representatives.

CONTRACT TERM

The awarded contract will be in effect for a period of two (2) years with an option to extend for

three (3) additional one (1) year terms based on available funding, satisfactory performance,

mutual consent and agreed upon pricing. The contract shall automatically renew unless either

party gives written notice of thirty (30) days prior to the execution thereof.

For any price increases to be considered, the awarded contractor must give CIHA thirty (30) days

written notice on a requested price increase, along with supporting documentation.

SCOPE OF SERVICES

The scope of services includes a variety of special inspections to be performed at residential and

commercial properties and sites owned, managed or under contract to be purchased by CIHA.

REQUEST FOR PROPOSAL

Page 2 of 41

SPECIAL INSPECTIONS TERM SERVICES

COOK INLET HOUSING AUTHORITY

REQUEST FOR PROPOSAL

Residential properties may include single family, multi-family and/or mixed-use buildings. The

successful firm must have adequate experience providing special inspection services for both

residential and commercial projects. Essential services include but not limited to:

1. Soil Proctor and Sieve Analysis

2. Bottom of Excavation Inspection

3. Field Density Testing

4. Concrete Field Testing

5. Concrete Strength Testing

6. Concrete Reinforcement Inspections

7. Concrete Placement Inspections

8. CMU Grout Testing

9. Post Installed Concrete Anchor Inspections

10. Wood Framing and Nailing Inspections

11. Steel Welding Inspection

12. Steel Bolting Inspections

13. Asphalt Analysis Testing

Firm staff conducting special inspections and testing must be certified to perform inspections and

testing. Inspections and testing shall be in accordance with Chapter 17 of the International

Building Code 2012 (as amended and adopted by the Municipality of Anchorage [MOA]); the

special inspections and testing schedule within the project's drawings and the MOA’s Special

Inspections Program Requirements. Refer to Attachment A.

The Owner shall not be responsible for paying any costs or charges related to special inspections

or testing requested by the General Contractor or others that are outside of the special inspection

firm’s contractual scope of work with the Owner unless specifically requested by the Owner. Any

re-inspections that are required due to the General Contractor failing a special inspection shall

be paid by the General Contractor.

REPORTS: Special Inspections shall be completed as required and reports shall be distributed

to the General Contractor, MOA or other local government, and Owner’s Representative. A copy

of all special inspection reports, deficiencies and corrective actions shall be maintained at the

jobsite by the General Contractor.

PREFERENCE STATEMENT

The work to be performed under the awarded contract is subject to Section 7(b) of the Indian

Self-Determination and Education Assistance Act (25 U.S.C. 450e). In accordance with 25

U.S.C. 450(e) and 24 CFR 1000.52, Cook Inlet Housing Authority requires that to the greatest

extent feasible; (i) preferences and opportunities for training and employment shall be given to

Indians; and (ii) preferences in the award of contracts and subcontracts shall be given to Indian

organizations and Indian-owned economic enterprises, and preferences and opportunities for

training and employment to Indians.

The awarded entity shall include this Indian Preference Statement (previous paragraph), in its

entirety, in every subcontract in connection with the awarded contract, and shall, at the direction

of CIHA, take appropriate action pursuant to the subcontract upon a finding by the recipient or

HUD that the subcontractor has violated 25 U.S.C. 450e(b).

REQUEST FOR PROPOSAL

Page 3 of 41

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services

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