Project Information

Bid Title

Kitchen Equipment

Issuing Agency

Southwest Independent School District

Location

Texas

Published Date

Feb 24, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

2526-104

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	2526-104 (Kitchen Equipment)
Issue Date & Time	2/24/2026 12:00:01 PM (CT)
Close Date & Time	3/17/2026 02:00:00 PM (CT)
Question Cut Off Date	3/10/2026 02:00:00 PM (CT)
Notes	Southwest Independent School District is accepting bid responses for the following equipment, products, and/or services: Kitchen Equipment in accordance with the instructions, terms and conditions, and requirements/specifications contained in this Solicitation. Note the specific requirements represented by 'Attachments' and 'Attributes'. Southwest ISD strongly requests all bids be submitted electronically. Electronic bidding will eliminate errors, eliminate unnecessary work, and is more friendly to the environment. Your cooperation is appreciated.

Contact Information

Name
Address	11914 Dragon Lane Building 400 San Antonio, TX 78252 USA
Phone	(210) 622-4746
Fax	(210) 622-0564
Email

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8943232

Bid Attachments

File Name	Description	File Size
SWISD_Vendor_Application_W-9.pdf (please login to view this document)	W-9	258 KB	334275	2273245
CIQ.pdf (please login to view this document)	Conflict of Interest Questionnaire	564 KB	334275	3890453
OUT_OF_STATE_CERTIFYING_STATEMENT.pdf (please login to view this document)	Out of State Certifying Statement	9 KB	334275	2273250
HB_1295.pdf (please login to view this document)	Certificate of Interested Parties Form 1295	121 KB	334275	4517067

Attachment Preview

2526-104

Kitchen Equipment

Issue Date: 2/24/2026

Questions Deadline: 3/10/2026 02:00 PM (CT)

Response Deadline: 3/17/2026 02:00 PM (CT)

Contact Information

Address: 11914 Dragon Lane

Building 400

San Antonio, TX 78252

Phone: (210) 622-4746

Fax: (210) 622-0564

Page 1 of 19 pages

Deadline: 3/17/2026 02:00 PM (CT)

2526-104

Event Information

Number:

2526-104

Title:

Kitchen Equipment

Type:

Request for Proposal

Issue Date:

2/24/2026

Question Deadline: 3/10/2026 02:00 PM (CT)

Response Deadline: 3/17/2026 02:00 PM (CT)

Notes:

Southwest Independent School District is accepting bid responses for the following

equipment, products, and/or services:

Kitchen Equipment

in accordance with the instructions, terms and conditions, and

requirements/specifications contained in this Solicitation. Note the specific

requirements represented by 'Attachments' and 'Attributes'. Southwest ISD

strongly requests all bids be submitted electronically. Electronic bidding will

eliminate errors, eliminate unnecessary work, and is more friendly to the

environment. Your cooperation is appreciated.

Ship To Information

Address: 7314 Old Pearsall Road

San Antonio, TX 78242

Phone: (210) 622-4784

Fax: (210) 623-6247

Billing Information

Address: 11914 Dragon Lane

Building 400

San Antonio, TX 78252

Phone: (210) 622-4400

Fax: (210) 622-4323

Bid Attachments

SWISD_Vendor_Application_W-9.pdf

W-9

CIQ.pdf

Conflict of Interest Questionnaire

OUT_OF_STATE_CERTIFYING_STATEMENT.pdf

Out of State Certifying Statement

HB_1295.pdf

Certificate of Interested Parties Form 1295

View Online

View Online

View Online

View Online

Bid Attributes

1 District Overview

An overview of Southwest ISD can be found at http://www.swisd.net/. This web page provides the District's profile,

demographics, schools, staffing levels, budget, vision and mission statements, strategic plan, organizational charts,

and additional information.

Understand the District's profile

(Required: Check if applicable)

Page 2 of 19 pages

Deadline: 3/17/2026 02:00 PM (CT)

2526-104

2 Project Description

Southwest Independent School District is seeking qualified vendors to provide Kitchen Equipment that will meet the

needs of the District.

This Request for Proposal (RFP) is designed to provide interested parties with sufficient basic information to submit

proposals meeting minimum requirements, but it is not intended to limit a proposal’s content or exclude any relevant

or essential information.

Vendors are are encouraged to expand upon the specifications and provide evidence of product capabilities.

I understand the specifications

(Required: Check if applicable)

3 Optional Site Visits/Virtual Meetings

Interested proposers can schedule a visit or virtual meeting with Child Nutrition personnel on February 26,

February 27, March 5 and March 6

This opportunity will show each proposer the set-up at district sites for the contract.

Please using the following link to see availability and schedule a visit:

https://calendar.app.google/DLGqGW4Vs335ZJgp7

Subject to availability

The site visit/online meetings are not mandatory to submit a proposal.

I understand the availability

(Required: Check if applicable)

4 Acceptance of and Required Attachments

The Proposer by checking this box and submitting a bid response, hereby affirms that they agree to provided the

requested documentation as 'Response Attachments'. Required documentation for bid:

W-9 (located under 'Attachments' tab)

Conflict of Interest Questionnaire ( located under 'Attachments' tab)

Out of State Certifying Statement (located under 'Attachments' tab)

Certificate of Interested Parties Form 1295 (System-generated form from Texas Ethics Commission

website) https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf or a written statement on

company letterhead indicating the company is publicly-traded and include stock ticker symbol.

Publicly-traded companies are exempt from providing Certificate of Interested Parties Form 1295

Failure to provide all requested documentation may be grounds non-acceptance of

bid. Attachments are to be uploaded under 'Response Attachments' tab.

Yes, I understand the requirements

(Required: Check if applicable)

5 Terms and Conditions

Background

Southwest Independent School District is seeking qualified vendors to provide kitchen equipment for Child Nutrition” that will meet the

needs of the District. This RFP is designed to provide interested parties with sufficient basic information to submit proposals meeting

minimum requirements, but it is not intended to limit a proposal’s content or exclude any relevant or essential information. Vendors

are at liberty and are encouraged to expand upon the specifications to evidence product capabilities.

Page 3 of 19 pages

Deadline: 3/17/2026 02:00 PM (CT)

2526-104

Contract terms

Southwest ISD may award this RFP to a single respondent, multi-supplier award, or line item award based which provides the Best

Value to the District upon evaluation of all proposals received. At the conclusion of all evaluation activities an award recommendation

will be made to the Southwest ISD Board of Trustees.

We reserve the right to change quantities, location of deliveries, and installation services of items bid on.

Bidder(s) are required to provide Southwest ISD with a menu of any optional services, such as installation and disposal of old

equipment if offered. Each service must be priced separately and independent of any other services offered or rendered.

Equivalent Clause

Whenever an article or material is defined in this solicitation by describing a proprietary product, or by using the

name of a manufacturer, brand name, or vendor, the term “or equal”, if not inserted, shall be implied (as applicable).

The specified article or material shall be understood as indicating type, function, minimum standard of design,

efficiency and quality desired and shall not be construed as excluding other manufactured products or comparable

quality, design, and efficiency (as applicable).

Governing Documents

The following instructions by the District are intended to afford Proposer(s) an equal opportunity to participate in the

proposal process and provide a predetermined set of criteria representing the District's business and service

requirements. This proposal is governed by the Texas Education Code (TEC), other applicable State of Texas

statutes and all local. Board of Education policies.

This Solicitation shall be governed by the following documents unless an exception is otherwise taken within this

Solicitation. Documents are incorporated by reference only and are not attached as part of this Solicitation. A copy

may be obtained by contacting the Southwest ISD Purchasing Department listed on this proposal.

1) Texas Education Code 44.031 - 44.047.

2) Purchasing and Acquisition, Southwest ISD Policy CH (Legal)

3) Purchasing and Acquisition, Southwest ISD Policy CH (Local).

4) Administrator’s Reference Manual (ARM) Update, Section 17. Procurement

Proposal Validity

Proposal commitments must be valid for a minimum of sixty (60) calendar days from the due date for proposals.

Authorized Purchase

The successful Proposer will not begin services or deliver the product without a purchase order signed by an

authorized representative of Southwest ISD. Southwest ISD will neither be responsible nor make payment for any

goods delivered or services performed without a valid purchase order.

Addendum

Should an addition or correction become necessary after a Solicitation is issued, an Addendum or notice of the

availability of such an Addendum online will be emailed to all Vendors of Record with the District and will be posted

on the District’s electronic purchasing system.

Reserve the Rights

Southwest ISD expressly reserves the right to:

1) Waive minor deviations from specifications, if the District determines that the overall cost of the goods

or services will be lower and the overall function is improved or not impaired

2) Waive any minor informality or deficiency in any Solicitation procedure

3) Reject any or all Solicitation Responses

4) Cancel the Solicitation

5) Reissue a Solicitation

6) Extend the Solicitation opening time and date, the Contract Award date, or both

7) Specify approximate quantities

8) Increase or decrease the quantity specified in the Solicitation

Page 4 of 19 pages

Deadline: 3/17/2026 02:00 PM (CT)

2526-104

9) Consider and accept alternate Solicitations, if specified in the Solicitation, when it is considered in the

best interest of the District

10) Procure any goods or services by other means

Questions/Pre-award Inquiries

All requests for clarification, interpretations, and/or questions for this solicitation shall be through this electronic

solicitation. This ability can be found under the ”Question” tab. All requests must be submitted prior to the date

indicated by the ”Question Cutoff Date”. Only fully completed requests for valid and current solicitation will receive a

response; late or delinquent requests will not be entertained or answered.

Each question, clarification or interpretation request must include all pertinent information required to receive a

response. Failure to provide all information may delay a response from the District. The District reserves the right to

inform the requester that the response to their request will be submitted through an addendum to all interested

vendors and not be addressed directly through their request.

The Proposer is discouraged from contacting the District’s Purchasing and Child Nutrition Departments

directly unless necessary.

NOTE: Contact with other employees of the District outside the Southwest ISD Purchasing Office is prohibited

during the solicitation process unless directed by the Director of Purchasing or Director of Child Nutrition. Proposers

that fail to adhere to this requirement risk having their response disqualified.

Cancelation

Any contract resulting from this RFP is contingent upon the continued appropriation of funds. If funding for any

payments under this agreement is not appropriated, Southwest ISD shall notify the vendor in writing and contract

will terminate.

If at any time awarded services are not in accordance with the agreed instructions, conditions, and

specifications set forth by this agreement, such act(s) will constitute grounds for the cancelation of the

agreement. Any part of the contract may be canceled for cause under any one of the following

circumstances:

1. The vendor fails to make delivery of services as specified in this contract, or

2. The vendor fails to perform any of the provisions of this contract.

Upon discovery of a non-performance issue, Southwest ISD will give the Proposer a written notice and allow a

period of thirty days (30) for the Proposer to satisfactorily remedy the problem. Failure to provide a satisfactory

remedy within the thirty (30) days will automatically be cause for commencement of the thirty (30) day cancelation

notice. However, the Southwest ISD Board of Trustees reserves the right to cancel this agreement with

or without cause at no pecuniary risk or penalty upon thirty (30) day written notice of intent to cancel

District Policies

In entering into this contract, Contractor agrees to abide by all District policies and regulations. Accordingly,

Contractor agrees to provide such other information and execute other documents as may be required by District

policies or regulations.

Invoices

Page 5 of 19 pages

Deadline: 3/17/2026 02:00 PM (CT)

2526-104

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 333241Food Product Machinery Manufacturing
• NAICS 423440Other Commercial Equipment Merchant Wholesalers

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