Project Information

Bid Title

LOHA 2026 FEMA REPAIRS

Issuing Agency

Live Oak Housing Authority

Location

Florida

Published Date

Jun 15, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

LOHA 2026 FEMA REPAIRS

Attachment Preview

HOUSING AUTHORITY OF THE CITY OF LIVE OAK

INVITATION FOR BID

FOR

FEMA REPAIRS

2026-03

June 15, 2026

FEMA REPAIRS

Page 1 of 21

IFB 2026-03

INVITATION FOR BID FOR FEMA REPAIRS

PROCUREMENT INFORMATION

The Housing Authority of The City of Live Oak’s FEMA Repairs Committee will accept Sealed Bids from

licensed and insured contractors to fix FEMA Repairs.

Interested contractors shall submit one (1) original signature copy (marked “ORIGINAL”) with two (2) exact

copies with your bid submission. Bids should be marked “FEMA REPAIRS” and must be submitted to the

following address no later than 4:00 PM on June 30, 2026___.

Live Oak Housing Authority

Attn: Nathaniel Smith, Executive Director

406 Webb Drive NE

Live Oak, FL 32064

administration@liveoakha.org

All bids shall be time and date stamped upon receipt. Late bids will not be accepted. All bids received will

become a part of The Housing Authority of The City of Live Oak’s official files without any obligation on The

Housing Authority of The City of Live Oak’s part to return submitted material.

Bidders will provide all necessary permits, labor, materials, tools, equipment, fuel, transportation, lodging (if

applicable) and supervision necessary to complete scope of work.

Bidders may access the property to review the FEMA REPAIRS during business hours of the LOHA, Monday –

Thursday (8:00 am – 5:00 pm) EST (except federal holidays as the office is closed) and any additional mutually

agreed upon times between Bidder and Executive Director on as needed basis. Bidders will check in with the

LOHA office upon arrival at the property and check out when leaving property.

All BIDS received in accordance with the Invitation for BID will be reviewed and evaluated by the Housing

Authority. Bidders will then be ranked based on their evaluation of the best-qualified, experienced, bid price

and responsive Bidder.

Live Oak Housing Authority reserves the right to reject any or all Bids and to select the Bidder which, in its

judgement, best meets the needs of Live Oak Housing Authority.

BACKGROUND

Live Oak Housing Authority (LOHA) has 104 low rent units, 2 playgrounds, ½ acre vacant land, and

approximately 1 acre pond with grass area surrounding it.

FEMA REPAIRS

Page 2 of 21

IFB 2026-03

PART II

OBJECTIVE/SCOPE OF WORK

PW 870

• Project Notes:

• 1. In accordance with FEMA’s 422 Simplified Procedures, the project scope and cost were developed by FEMA’s

CRC from the applicant signed DDD. The project was certified by the Applicant using the Small Permanent Work

Project Certification and Acknowledgements Form located in the Essential Elements of Information (EEI). See

Document:

• a. SPC 806865 Live Oak Housing Authority Playground Top Surface Material Replacement.pdf

• 2. All site estimates for work to be completed were generated using RS Means. See attachment labeled:

• a. 806865 - 4828 FL - CRC Costing Spreadsheet.xlsx

• 3. Applicant will comply with its local, state, federal procurement laws, regulations, and procedures.

• 4. For disasters declared on December 20, 2019, or newer, applicants are required to follow the provision of

Consensus Based Codes, Specifications and Standards for Public Assistance FEMA Recovery Interim Policy FP-104-

009-11 Version 2.1 for permanent work. For disasters declared between August 1, 2017, and December 20, 2019,

applicants may “opt-in” to the requirements of the policy by summiting the opt-in notification form found in the

policy. Requirements, implementation, Identification requirement, verification requirements, additional eligible

work, and cost criteria as well as the Appendix A table which lists Consensus Based Codes, Specification and

Standards by facility type can be found in policy FP-104-009-11.

• 5. Project declaration date is after 1/6/2023, In accordance with FEMA’s Simplified Procedures policy, FEMA CRC

developed the Scope and Cost with the information/documentation/certification provided by the Applicant.

• 6. All borrow or fill material must come from pre-existing stockpiles, material reclaimed from maintained

roadside ditches (provided the designed width or depth of the ditch is not increased), or commercially procured

material from a source existing prior to the event. For any FEMA-funded project requiring the use of a non-

commercial source or a commercial source that was not permitted to operate prior to the event (e.g. a new pit,

agricultural fields, road ROWs, etc.) in whole or in part, regardless of cost, the Applicant must notify FEMA and

the Recipient prior to extracting material. FEMA must review the source for compliance with all applicable federal

environmental planning and historic preservation laws and executive orders prior to a subrecipient or their

contractor commencing borrow extraction. Consultation and regulatory permitting may be required. Non-

compliance with this requirement may jeopardize receipt of federal finding. Documentation of borrow sources

utilized is required at closeout.

• 7. All demolition debris must be disposed of at a permitted landfill. Documentation of demolition disposal shall

be provided at project close-out.

• 1501944 Harmony Triangle Live Oak Housing Authority Sidewalk Repairs

• Work to be Completed:

• The applicant will utilize contract and (or) force account for repairs to the Harmony Triangle Live Oak Housing

Authority Sidewalk, to restore this facility to its pre-disaster design, function, and capacity (in-kind) within the

existing footprint.

• A. Replace 1 EA of Concrete Sidewalk Pad, 5 FT Long x 4 FT Wide x 3 IN Deep.

• B. Replace 4 EA of Concrete Sidewalk Pad, 5 FT Long x 5 FT Wide x 3 IN Deep.

•

• Work to be Completed Total: $______________

FEMA REPAIRS

Page 3 of 21

IFB 2026-03

SCOPE OF WORK (cont)

• 1501929 McMullen Heights Live Oak Housing Authority Playground Top Surface Filler

• Work to be Completed:

• The applicant will utilize contract and (or) force account for repairs to the McMullen Heights Live Oak Housing

Authority Playground Top Surface, to restore this facility to its pre-disaster design, function, and capacity (in-kind)

within the existing footprint.

•

• A. Replace 55.5556 CY of Sand Fill, 60 FT Long x 50 FT Wide x 6 IN Deep.

•

• Work to be Completed Total: $_____________

FEMA REPAIRS

Page 4 of 21

IFB 2026-03

SCOPE OF WORK (cont)

PW 2382

• 1531454 Phillips Pines Chain link fence damage 2

• Work to be Completed:

• The applicant will utilize contract and (or) force account for exterior repairs to damage 2, chain-link fence to

restore this facility to its pre-disaster design, function, and capacity within the existing footprint.

•

• A. Replace Top rail, 85 LF long x 1.5 IN in diameter,

• B. Replace 5 each of Top post cap,

• C. Replace Chain Link Fence Galvanized, 30 LF long x 6 FT high,

•

• Work to be Completed Total: $_____________

•

• Project Notes:

• 1. In accordance with FEMA’s 422 Simplified Procedures, the project scope and cost were developed by

FEMA’s CRC from the applicant signed DDD. The project was certified by the Applicant using the Small Permanent

Work Project Certification and Acknowledgements Form located in the Essential Elements of Information (EEI).

See Document:

• a. SPC 817964 Phillips Pines Fence Damage.pdf

• 2. All site estimates for work to be completed were generated using 2025 quarter 1, RS Means estimating

software.xlsx. See attachment labeled:

• a. 817964- 4828 FL – CRC Costing Spreadsheet.xlsx

• 3. Applicant will comply with its local, state, federal procurement laws, regulations, and procedures.

• 4. For disasters declared on December 20, 2019, or newer, applicants are required to follow the provision of

Consensus Based Codes, Specifications and Standards for Public Assistance FEMA Recovery Interim Policy FP-104-

009-11 Version 2.1 for permanent work. For disasters declared between August 1, 2017, and December 20, 2019,

applicants may “opt-in” to the requirements of the policy by summiting the opt-in notification form found in the

policy. Requirements, implementation, Identification requirement, verification requirements, additional eligible

work, and cost criteria as well as the Appendix A table which lists Consensus Based Codes, Specification and

Standards by facility type can be found in policy FP-104-009-11.

• 5. Project declaration date is after 1/6/2023, In accordance with FEMA’s Simplified Procedures policy, FEMA

CRC developed the Scope and Cost with the information/documentation/certification provided by the Applicant.

• 6. All borrow or fill material must come from pre-existing stockpiles, material reclaimed from maintained

roadside ditches (provided the designed width or depth of the ditch is not increased), or commercially procured

material from a source existing prior to the event. For any FEMA-funded project requiring the use of a non-

commercial source or a commercial source that was not permitted to operate prior to the event (e.g. a new pit,

agricultural fields, road ROWs, etc.) in whole or in part, regardless of cost, the Applicant must notify FEMA and

the Recipient prior to extracting material. FEMA must review the source for compliance with all applicable federal

environmental planning and historic preservation laws and executive orders prior to a subrecipient or their

contractor commencing borrow extraction. Consultation and regulatory permitting may be required. Non-

compliance with this requirement may jeopardize receipt of federal finding. Documentation of borrow sources

utilized is required at closeout.

• 7. All demolition debris must be disposed of at a permitted landfill. Documentation of demolition disposal

shall be provided at project close-out.

FEMA REPAIRS

Page 5 of 21

IFB 2026-03

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.