Project Information

Bid Title

New Security System

Issuing Agency

City of Pigeon Forge

Location

Tennessee

Published Date

Nov 26, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DATE	TIME(eastern)	LOCATION	DESCRIPTION
12/16/2025	4:30 p.m.	Ripken Experience Pigeon Forge	New Security System

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REQUEST FOR PROPOSAL (RFP)

Item(s) up for bid: New Security System

Ripken Pigeon Forge LLC, (RPF) dba The Ripken Experience Pigeon Forge, -405 Jake Thomas

Road – Pigeon Forge, TN 37863, will accept sealed bids by regular & express postal mail until

end of business on Tuesday, December 16, 2025.

RPF stipulates specific requirements for bidding on: New & Revamped Security System

including but not limited to: cameras, motion detection, interior security, monitoring and alarms.

Be certain you have complied with all specific requirements and have signed or caused all

required documents to be signed. 

 

Be sure to fill out the forms listed below and submit with the sealed bid. 

• Completed Bidding Document 

• Bidders Proposal 

• Business History 

 

Material misstatements concerning completed actions by the bidder in any statement, or failure

to complete and submit any required form may render a bid non-responsive and may be due

cause for rejection of the bid. 

Bids received after the appointed date set for receipt will be returned unopened. 

Please read carefully all general and specific conditions. 

All bids must be submitted via postal mail or email to Ripken Pigeon Forge LLC/Security

Bid |Attn: Kate Wojciechowski- General Manager, Ripken Baseball – 405 Jake Thomas Road –

Pigeon Forge, TN 37863 no later than December 16, 2025.

If you have questions, please contact Kate Wojciechowski at katew@ripkenbaseball.com.

About Ripken Pigeon Forge, LLC 

Ripken Pigeon Forge, LLC owns and operates The Ripken Experience Pigeon Forge, a world-

class amateur baseball complex located in Tennessee. Featuring 6 youth fields, they are designed

to mimic major and minor league ballparks such as Camden Yards and Fluor Field. The facility

hosts amateur baseball and softball tournaments, camps, clinics, and a variety of other special

events. 

About Ripken Baseball 

The mission of Ripken Baseball is to inspire athletes through remarkable experiences. Ripken

Baseball currently owns and operates the Baseball and Softball Factory, 17 Tournaments, plays

host to numerous youth tournaments, camps and clinics at The Ripken Experience Aberdeen

baseball complex in Maryland, The Ripken Experience Myrtle Beach in South Carolina, Ripken

Select hosts tournaments throughout the country, Cooperstown All Star Village in New York, and

SportsForce Park in Ohio, and operates The Ripken Experience Pigeon Forge in Tennessee.  

Goal 

RPF is looking to procure a company to provide the following products/services: New &

revamped security system including but not limited to: cameras, motion detection, interior

security, monitoring and alarms to help secure our complex with the completion of Jake Thomas

Road and the new buildings throughout.

Conditions: 

• RPF reserves the right to reject any and all proposals, and to waive minor irregularities in

any proposal. This includes the right to request clarification of information submitted and

to request additional information. 

• The RPF reserves the right to cancel the remaining contract if RPF feels proper

customer service, timeliness of order, or quality standards of order have not been met. 

• Should vendor be found in default of their obligation under the bid proposal agreement,

the vendor shall be given written notification of the event of default and given seven (7)

days upon which to cure. If the vendor fails to cure within the seven (7) day cure period,

the agreement shall be terminated, and all parties released from their obligation under the

agreement except (1) an obligation to pay monies due on date of termination or (2) an

obligation to indemnify due to an occurrence prior to the date of termination which

obligations shall survive the termination. 

• In executing the contract agreement and performing their respective obligations, the

RPF and the vendor are acting independently and not in any form of partnership or joint

venture. The RPF assumes no responsibilities of liabilities to any third parties in

connection with the agreement. 

• RPF reserves the right to accept or reject any portion of the proposal if it feels their

interests and intent are not being met.  For the purpose of this RFP, prices should be

broken down into separate sections as designated below.  RPF may choose to use or

exclude any combination of the requested steps.   

This provides a basic scope/outline of the duties to be performed at The Ripken Experience

Pigeon Forge to install a new and revamped security system. 

A.  Evaluation and Planning 

1. Site Visit- RPF would require a site visit for the contractor to evaluate the current

security system in place and find out what improvements or replacements could be

made. The site visit is strongly encouraged to take place before completing and

submitting the RFP.

2. Planning- RPF would like a detailed spec list of all ideas and products that could help

ensure the security of the complex and all assets.

 

B.  Security System

1. Cameras- New system to cover all needed areas including but not limited to: front

entrance, gates, interior and exterior of main building, concession stands, and retail. All

fabrication, materials, customization, labor, and shipment should be included in bid.

2. Motion- Updated or new system to monitor motion inside and outside the building where

necessary.

3. Alarm System- Inspect current alarm system in place and give RPF options on keeping

or upgrading to a better system.

C.  Installation  

1. Removal of any existing equipment- Any removal of equipment currently installed

must be included in the bid.

2. Security system installation- Installation of all necessary components in the agreed

upon proposal.

3. Test and training with staff- Test and dial in all equipment and hold a training/demo

with all necessary staff.

4. All other labor necessary

Vendor Proposal: 

• All proposals must be clearly and distinctly typed or written with ink. All proposals must

be on the form furnished by RPF or they will be rejected. Additional pages may be added

to the original proposal form, as deemed appropriate by the Bidder. 

• This invitation for proposals does not commit RPF to pay any costs incurred by any

vendor in the submission of a proposal. 

• Any proposal may be deemed non-responsive by the General Manager or Facility

Manager, if it is not on the Proposal Forms provided or is not in complete conformance

with any and all conditions of the bid packet. 

Negotiations & Modifications of Proposal: 

• The final contract terms with RPF will be determined by negotiation with all qualified 

responders after proposals are received and reviewed. 

• A vendor may modify their original proposal through the negotiation process. RPF may

award the contract to the vendor whose proposal may be more favorable or advantageous

to RPF. To be effective, every modification must be made in writing and signed by the

vendor or his/her designee. 

Contract Compliance: 

• Each Proposer shall inform itself, and the Proposer awarded a contract shall comply with

all federal, state and local laws, statutes, and ordinances relative to the execution of the

work. 

• Each Proposer shall obtain and include in his/her proposal all permits and licenses that

may be required to perform the contract, i.e. copies of your business license. 

• Company must have valid insurance before operating on the Ripken property. 

• At all times, the company and all employees must dress in appropriate attire, matching

company uniforms, that not only prevents accidents but presents them in a professional

manner.

Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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