Project Information

Bid Title

RFP 2026-001 State Care Coordination

Issuing Agency

Washington County

Location

Maryland

Published Date

Apr 1, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 2026-001 State Care Coordination
Invitation Title:	State Care Coordination
Due Date/Time:	May 1, 2026 10:00 a.m. (EST)
Conference Date/Time:	April 14, 2026 1:00-2:00 p.m. Submit link request: wchd.procurement@maryland.gov
Questions Due Date	April 24, 2026 10:00 a.m.
Documentation:	RFP_State Care Coordination _.2026 Final
Addenda:
Bid Tab/Quote:

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Washington Co. Health Department RFP 2026-001 State Care Coordination

THE WASHINGTON COUNTY HEALTH DEPARTMENT

REQUEST FOR PROPOSALS (RFP)

STATE CARE COORDINATION

RFP NUMBER: 2026-001

ISSUE DATE:03/31/2026

PROPOSAL DUE DATE:

MAY 1, 2026, BEFORE 10:00 A.M. EST

SUBMIT PROPOSAL TO: WCHD.PROCUREMENT@MARYLAND.GOV

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Washington Co. Health Department RFP 2026-001 State Care Coordination

WASHINGTON COUNTY HEALTH DEPARTMENT OF WASHINGTON COUNTY, MARYLAND

GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

Supply and Service Contracts

INTRODUCTION

The general rules and conditions which follow, along with all other documents consisting of this “Bid

Document,” apply to all purchases and become a definite part of each formal invitation to bid, purchase

order, contract, or other award issued by the Washington County Health Department’s Purchasing

Agent or (hereinafter “Purchasing Agent”), unless otherwise specified. Bidders or their authorized

representatives are expected to fully inform themselves as to the conditions, requirements, and

specifications before submitting bids; failure to do so will be at the Bidder’s own risk and they cannot

secure relief on the plea of error. Bidders are advised that all costs related to preparing and/or

submitting a Bid or Proposal shall be borne by the Bidder.

Satisfactory evidence of authority to bind the firm by the person signing the Bid when submitted by

partnerships or corporations may be requested by the Washington County Health Department prior to

making any award. Anyone signing a Bid as an agent shall include evidence of his/her authority to do

so.

Subject to Washington County, Maryland (hereinafter “County”) and Maryland State laws and all rules,

regulations and limitations imposed by legislation of the Federal Government, bids on all

advertisements and invitations issued by the Washington County Health Department Purchasing Office

shall bind bidders to applicable conditions and requirements set forth herein unless otherwise specified

in the Invitation to Bid. Should there be a conflict in laws between states, State of Maryland law shall

prevail.

Should there be a conflict between the general bid conditions and the supplemental bid conditions (if

any), the supplemental bid conditions shall prevail.

GENERAL CONDITIONS OF BIDDING

1. Bids Binding for Ninety (90) Days: Unless otherwise specified all formal bids submitted shall be

binding for ninety (90) calendars days following bid opening date, unless the bidder, upon request of

the Purchasing Agent, agrees to an extension.

2. Bids for All or Part: Unless otherwise specified by the Washington County Health Department or by

the Bidder, WCHD reserves the right to make award on all items, or on any of the items according to

the best interests of WCHD. Bidder may restrict his/her bid to consideration in the aggregate by so

stating but should name a unit price on each item bid upon; any bid in which the bidder names a total

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Washington Co. Health Department RFP 2026-001 State Care Coordination

price for all the articles without quoting a price on each and every separate item, may be rejected at the

option of WCHD.

3. Catalogs: Each Bidder shall submit where necessary or when requested by the Purchasing Agent,

catalogs, descriptive literature, and detailed drawings, fully detailed features, designs, construction, and

the like necessary to fully describe the materials or work they propose to furnish.

4. Collusive Bidding: The Bidder certifies that his/her bid is made without any previous understanding,

agreement or connection with any person firm, or corporation making a bid for the same project, without

unlawful prior knowledge of competitive prices, and is in all respects fair, without outside control,

collusion, fraud, or otherwise illegal action.

5. Competency of Bidder: No proposal shall be accepted from, or contract awarded to any person, firm

or corporation that is in arrears or is in default to Washington County or Washington County Health

Department upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation

to said County or WCHD, or had failed to perform faithfully any previous contract with the County or

WCHD. The Bidder, if requested, must present within forty-eight (48) hours evidence satisfactory to the

Purchasing Agent of performance ability and possession of necessary facilities, pecuniary resources,

and adequate insurance to comply with the terms of these specifications and contract documents. The

successful Bidder shall actively cooperate in all matters pertaining to the proper compliance of this

contract and shall come to the office of the Purchasing Agent whenever requested in connection with

the performance of this contract. The successful Bidder shall inform the Purchasing Agent of all

circumstances which may impede the progress of the work or inhibit the performance of the contract

includes, but not limited to bankruptcy, dissolution or liquidation, merger, sale of business, assignment,

etc. WCHD may examine Bidder’s and any first-tier subcontractor’s records to determine and verify

compliance with the contract. The Bidder and any first-tier subcontractor must grant WCHD access to

these records at all reasonable times during the contract term and for three (3) years after final

payment. If the contract is supported to any extent by Federal or State funds, the appropriate Federal or

State authorities may also examine these records. The Bidder must include the preceding language of

this paragraph in all first-time subcontracts.

6. Completeness: All information required by Invitation to Bid must be supplied to constitute a proper

bid. WCHD shall not be responsible for the premature opening of Bids if not properly addressed or

identified.

7. Conditional Bids: Qualified bids are subject to rejection as a whole or in part.

8. Confidentiality: Firms shall give specific attention to the identification of those portions of their

proposals that they deem to be confidential, proprietary information or trade secrets and provide any

justification why such materials, upon request, should not be disclosed by the County or WCHD under

the Access to Public Records Act, State Government Article, Title 10, Sections 10-611 to 10-628,

Annotated Code of Maryland.

9. Errors in Bids: When an error is made in extending total prices, the written unit bid price shall govern.

In the absence of written prices, the unit bid price shall govern. Carelessness in quoting prices, or in

preparation of bid, otherwise, will not relieve the Bidder. Erasures or changes in bids must be initialed.

10. General Guaranty: Bidder agrees to:

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Washington Co. Health Department RFP 2026-001 State Care Coordination

a. Save WCHD, its agents and employees, are harmless from liability of any nature or kind for the use

of any copyrighted or uncopyrighted composition, secret process, patented or unpatented, invention,

article or appliance furnished or used in the performance of the contract which the Bidder is not the

patentee, assignee, licensee, or owner.

b. Protect WCHD against latent defective material or workmanship and repair or replace any damage or

marring occasioned in transit or delivery.

c. Furnish adequate protection against damage to all work and to repair damage of any kind, to the

building or equipment, to their own work or to the work of other contractors, for which their worker is

responsible due to the negligence in the course and scope of the employment.

d. Pay for all permits, licenses and fees and give all notices and comply with all laws, ordinances, rules

and regulations of the County and State of Maryland.

11. Illegal Immigrants:

a. Bidder shall comply with the Immigration and Nationality Act (INA) which includes provisions

addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, the

Bidder may hire only persons who may legally work in the United States (i.e., citizens and nationals of

the U.S.) and aliens authorized to work in the U.S. The Bidder shall verify the identity and employment

eligibility of anyone employed or to be employed, including completion of the Employment Eligibility

Verification Form (I-9). The Bidder shall establish appropriate procedures and controls to ensure that no

services under this Contract will be performed by any worker who is not legally eligible to perform such

services or for employment.

b. Failure by the Bidder or his/her Subcontractors to comply with the provisions of Section 11.a. herein

will be grounds for termination of the Contract.

12. Insurance: Liability insurance on all major divisions of coverage for each Bidder and subcontractor

shall be required for the length of the contract. Bidder and subcontractor must supply evidence of

insurance upon request. Each Bidder agrees to assist in every manner possible in the reporting and

investigation of any accident, and upon request, agrees to cooperate with all interested insurance

carriers in the handling of any claims by securing and giving evidence and obtaining the attendance of

witnesses as required for any claim or suit. The Bidder shall be prepared to show evidence of insurance

as required under Washington County’s Insurance Requirements for Independent Contractors Policy,

included herein, prior to the execution of any contract. The Bidder, if requested, shall provide the

Certificate of Insurance to the Purchasing Office within ten (10) calendar days after receiving a request

for it. Failure to provide an acceptable Certificate of Insurance within the time frame stated above shall

be caused to terminate the contract(s). The certificate shall state that such insurance is in force and

cannot be canceled or released except upon thirty (30) days prior written notice to WCHD. If any of the

stated coverages expire during the term of this contract, Bidder shall deliver renewal certificates to

WCHD at least ten (10) calendar days prior to the expiration.

13. Interpretations, Discrepancies, Omissions: Should any Bidder find discrepancies in, or omissions

from the documents or be in doubt of their meaning, he/she should at once request, in writing, an

interpretation from:

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Washington Co. Health Department RFP 2026-001 State Care Coordination

Michelle Hutchinson – Purchasing Agent

Washington County Health Department

1302 Pennsylvania Avenue, Room 306

Hagerstown, MD 21742

EMAIL: Michelle.hutchinson@maryland.gov FAX: 240-313-3301

All necessary interpretations will be issued to all Bidders in the form of addenda to the specifications,

and such addenda shall become part of the contract documents. Exceptions as taken in no way

obligate WCHD to change the specifications. Failure of any Bidder to receive any such addendum or

interpretation shall not relieve such Bidder from any obligation under his/her bid as submitted. WCHD

shall assume no responsibility for oral instructions or suggestions. ORAL ANSWERS WILL NOT BE

BINDING ON THE WASHINGTON COUNTY HEALTH DEPARTMENT. Requests received after

10:00 A.M. on April 24th, 2026, may not be considered.

14. Landfill Tipping Fees: Disposal of items shall be at an approved sanitary landfill and any fees for

same must be included in the Bidder’s proposal.

15. Late Bids: Formal bids or amendments thereto received by WCHD after the time specified for bid

opening will not be considered. Bids received after the time specified for bid opening will be returned

unopened.

16. Mailing of Bids: There will be NO ACCEPTENCE of mailed bids.

17. Maryland Buy American Steel Act: In accordance with the Annotated Code of Maryland— State

Finance and Procurement Article, Sections 17-301 – 17-306, Washington County is defined as a Public

Body and as such shall require a Bidder or subcontractor to use or supply only American Steel products

in the performance of a contract as stated in the above referenced Sections.

18. Multiple Bids: No Bidder shall be allowed to offer more than one (1) price on each item even though

he/she may feel that there are two (2) or more types or styles that will meet specifications. Bidders must

determine for themselves which to offer. If said Bidder should submit more than one (1) price on any

item, all prices for that item may be rejected at the discretion of the Purchasing Agent.

19. Officers Not to Benefit: No member of the elected governing body of Washington County or the

Washington County Health Department, State of Maryland or members of his or her immediate family,

including spouse, parents, or children, or any person representing, or purporting to represent any

member or members of the elected governing body shall receive or be promised directly or indirectly,

any financial benefit, by way of fee, political contribution, or any other similar form of remuneration

and/or on the account of awarding and/or executing the contract and that upon request of the County,

as a prerequisite to payment pursuant to the terms of this contract, there will be furnished to the

requester, under oath, answers to any interrogatories related to a possible conflict of interest as herein

embodied. The Bidder, to the best of his/her knowledge, whether he/she is an officer, director, partner

or any of its employees directly involved in obtaining contracts with the State, or any County or other

subdivision of the State, has not been convicted of bribery or conspiracy to bribe under the laws of any

State or Federal

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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