Project Information

Bid Title

Purchase of Seventeen (17) vehicles for the Transportation department

Issuing Agency

Osceola County School Board

Location

Florida

Published Date

Nov 3, 2025

Closing Date

Nov 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

SDOC-26-B-039-LV

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Osceola County School Board

Status
Active

Fiscal Year
2026

Primary Contact
Loni Vanbenthuysen

Title
Purchase of Seventeen (17) vehicles for the Transportation department

Secondary Contact
Cheryl Hood

Number
SDOC-26-B-039-LV

Tertiary Contact

Type
Invitation to Bid

Department
Transportation

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
2.0        SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS

This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL.
The scope of these specifications are to insure the delivery of complete units ready for operation. Omission of any essential detail from these specifications does not relieve the supplier from furnishing of complete units.
All vehicles must be untitled, of current manufacture and carry standard warranties. At least one (1) owner’s manual and two (2) sets of keys and/or keyless entry remotes, and temporary paper tags must be furnished with each vehicle at the time of delivery. The successful bidder(s) must service all vehicles prior to delivery. The bidder must maintain a normal supply of repair parts and be equipped with personnel and facilities to provide such service as necessary to keep the vehicles in operation with a minimum of delay.
The District processes our own title/tag work, when vehicle(s) are delivered the MSO and Supporting documentation must be in the name of The School Board of Osceola County, FL.
The District would like to take possession of the vehicles as soon as possible after receipt of the Purchase Order; therefore bidder(s) are asked to bid on vehicles that are currently in stock or that are easily accessible from another dealership. Since there is a possibility of Dealerships not having the vehicles in stock, we are also requesting pricing on vehicles that are special order.
*************IMPORTANT*************

In an effort to locate and purchase vehicles this is a quick turn-around bid only electronic submittals will be accepted. Schedule of events: The opening date of the bids is Tuesday, November 18, 2025. The Board approved date is Tuesday, December 9, 2025, ideally purchase order(s) issued to the awarded bidder(s) on Wednesday, December 10, 2025, and we would like to have deliveries with-in seven (7) days of the receipt of the purchase order or as soon as possible.
Listed below are the preferred equipment specifications. Due to time constraints the District will consider vehicles that may not meet all of the requirements listed. Determining an equal is at the discretion of the School District. Vehicles must comply with Florida Statutes 1006.22 (1)(b) 1.
Item #1 - 3 – Quantity of 3 - 2025 or newer, Honda Odyssey Minivans with seating capacity of 7 or 8 passengers, standard equipment, minimum 3 year/36,000-mile warranty. Acceptable Manufacturer: Toyota, Honda, Sienna, Chrysler , Nissan Quest, Hyundai, Chevrolet, Ford and Kia or EQUIVALENT.
Item #4 - 7 – Quantity of 4 - 2025 or newer, Ford Transit 150 vans with seating capacity of 5 to 9 passengers and can be converted to haul equipment, standard equipment, minimum 3 year/36,000-mile warranty. Acceptable Manufacturer: Toyota, Honda, Chrysler , Nissan, Hyundai, Chevrolet, Ford, and Kia or EQUIVALENT.
Item #8 - 9 – Quantity 2 - 2025 or newer, Ford E-450 Box Trucks, Gasoline Engine, Automatic Transmission, split rear cargo doors that swing out, 2000lb Lift Gate, color preference is white, with seating for 2 passengers, standard equipment, minimum 3 year/36,000-mile warranty. Acceptable Manufacturer: Ford, Chevrolet, or EQUIVALENT.
Item #10 – 13 – Quantity of 4 - 2025 or newer, Ford, Mavericks Pick Up Trucks, Gasoline Engine, and Automatic Transmission, Seating for 4 - 5 passengers, Color Preference is White, minimum 3 year/36,000-mile warranty. Acceptable Manufacturer: Toyota, Honda, Chrysler , Nissan, Hyundai, Chevrolet, Ford, and Kia or EQUIVALENT.
Item #14 – 17 – Quantity of 4 - 2025 or newer, Chevrolet Trax SUV, Gasoline Engine, and Automatic Transmission, Seating for 4 -5 passengers, Color Preference is White, minimum 3 year/36,000-mile warranty. Acceptable Manufacturer: Toyota, Honda, Chrysler , Nissan, Hyundai, Chevrolet, Ford, and Kia or EQUIVALENT.
*************Quantities are subject to change depending on total cost****************

Dates(All times are listed as EST )

Broadcast Date
11/3/2025 8:00 AM EST

Question End Date
11/12/2025 12:00 PM EST

Due Date
11/18/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 9

Type	Name	Description	File Type
Invitation to Bid	Attachment A - General Terms & Conditions Revised 7-23-25.pdf	Attachment A	PDF
Invitation to Bid	Attachment B - ITB Respondents Acknowledgement and Required Forms Revised 7-23-25.pdf	Attachment B	PDF
Invitation to Bid	Attachment C - References Form.pdf	Attachment C	PDF
Invitation to Bid	Attachment D - Price Sheet.xlsx	Attachment D	Excel
Invitation to Bid	Attachment E - SBE VBE Program Participation Form.pdf	Attachment E	PDF
Invitation to Bid	Attachment F - Unsatisfactory Report Example Revised 7-23-25.pdf	Attachment F	PDF
Invitation to Bid	Attachment G - Federal Terms and Conditions.pdf	Attachment G	PDF
Invitation to Bid	Attachment H - Bidders Statement of Principal Place of Business.pdf	Attachment H	PDF
Invitation to Bid	Purchase of Seventeen 17 Vehicles for the Transportation Department.pdf	SDOC-26-B-039-LV	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Commodity Codes

Total: 23

Code	Description
[257-87]	Vehicles, CBRNE Incident Response
[998-94]	Vehicles, Including Automobiles, Trucks, Trailers, Vans, Motor Homes, Motorcycles and Scooters, etc. (See 998-20 for Buses), Sale of Surplus and Obsolete Items
[070-23]	Passenger Vehicles, Electric (Effective 1-1-06 this item has been inactivated, refer to Class 071, 072 and 073)
[071-77]	Specialty Vehicles
[863-5]	Tires and Tubes, Passenger Vehicles
[928-15]	Automobile and Other Passenger Vehicles Maintenance and Repair (Not Otherwise Classified)
[975-14]	Automobiles and Other Passenger Vehicles (Including Emergency Type) Rental or Lease
[070-92]	Vans, Cargo (Effective 1-1-06 this item has been inactivated, refer to Class 071, 072 and 073)
[070-93]	Vans, Personnel (Regular and Handicapped Equipped) (Effective 1-1-06 this item has been inactivated, refer to Class 071, 072 and 073)
[070-94]	Vans, Modified (Custom) (Effective 1-1-06 this item has been inactivated, refer to Class 071, 072 and 073)
[071-90]	Vans, Cargo
[071-92]	Vans, Passenger (Regular and Handicapped Equipped)
[071-17]	Buses and Vans, Prisoner Transport (Incl. Special Components)
[962-17]	Bus and Taxi Services, Limousines and Vans (Including Operations, Management, and Terminal Services)
[975-16]	Automotive Accessories Rental or Lease (For Automobiles, Buses, Trucks, Vans, etc.)
[998-94]	Vehicles, Including Automobiles, Trucks, Trailers, Vans, Motor Homes, Motorcycles and Scooters, etc. (See 998-20 for Buses), Sale of Surplus and Obsolete Items
[070-51]	Trucks (Over One Ton Capacity) (Effective 1-1-06 this item has been inactivated, refer to Class 071, 072 and 073)
[070-53]	Trucks (With Specialized Bodies - Aerial Ladders and Tower Buckets, Diggers, etc.) (Effective 1-1-06 this item has been inactivated, refer to Class 071, 072 and 073)
[070-54]	Trucks, Diesel (All Capacities) (Effective 1-1-06 this item has been inactivated, refer to Class 071, 072 and 073)
[070-57]	Trucks, Fire Protection and Crash Rescue (Effective 1-1-06 this item has been inactivated, refer to Class 071, 072 and 073)
[072-1]	Class 1 Trucks (6,000 lb. GVWR or less)
[072-2]	Class 2 Trucks (6,001 - 10,000 lb. GVWR)
[998-94]	Vehicles, Including Automobiles, Trucks, Trailers, Vans, Motor Homes, Motorcycles and Scooters, etc. (See 998-20 for Buses), Sale of Surplus and Obsolete Items

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 484122General Freight Trucking, Long-Distance, Less Than Truckload
• NAICS 485999All Other Transit and Ground Passenger Transportation

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