Project Information

Bid Title

Tennessee State Parks Exhibit Improvements

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

Feb 23, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 32701-26-152

Original Source

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Bid Documents

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Project Description

Document ID & Hyperlink:	RFQ 32701-26-152
Event Start - Response Due:	02/23/2026 04/01/2026
Event Name:	Tennessee State Parks Exhibit Improvements
Last Updated:

Attachment Preview

12.18.25 RFQ

STATE OF TENNESSEE

CENTRAL PROCUREMENT OFFICE

REQUEST FOR QUALIFICATIONS

FOR

TENNESSEE STATE PARKS EXHIBIT IMPROVEMENTS

RFQ # 32701-26-152

TABLE OF CONTENTS

SECTIONS:

1. Introduction

2. RFQ Schedule of Events

3. Response Requirements

4. General Information & Requirements

5. Procurement Process & Contract Award

ATTACHMENTS:

A. Technical Response & Evaluation Guide – Mandatory Requirement Items

B. Technical Response & Evaluation Guide – General Qualifications &

Experience Items

C. Technical Response & Evaluation Guide – Technical Qualifications,

Experience & Approach Items

D. Statement of Certifications & Assurances

E. Reference Questionnaire

F. Pro Forma Contract

i

12-18-25 RFQ

1.

INTRODUCTION

The State of Tennessee, Central Procurement Office, hereinafter referred to as “the State,”

issues this Request for Qualifications (“RFQ”) to define mandatory goods or services

requirements; solicit responses; detail response requirements; and outline the State’s process for

evaluating responses.

Through this RFQ or any subsequent solicitation, the State seeks to buy the requested goods or

services and to give ALL qualified respondents, including those that are owned by minorities,

women, service-disabled veterans, persons with disabilities, and small business enterprises, the

opportunity to do business with the State as contractors or subcontractors.

1.1. Statement of Procurement Purpose

The State is seeking to contract with qualified vendors to design, fabricate, and install updated

interpretive exhibits at Tennessee State Parks. The State is working to modernize, standardize,

and improve the accessibility of Non-personal Interpretation throughout all parks. The State’s goal

is to be the most accessible park system in the nation by 2030 and updating current exhibits to

create new Interpretive experiences would further accessibility for all visitors.

The State intends to award five-year contracts with up to three vendors. When the State is ready

to move forward with an exhibit project, the State will issue a statement of work to the contracted

vendors who will respond with a quote for the project. The State will evaluate the submissions

and award the statement of work to the contracted vendor with the lowest cost that meets all

project requirements.

The estimated budget for the projects over five years is $5 million.

1.2. Pre-Response Conference

A Pre-Response Conference will be held at the time and date detailed in the RFQ Schedule of

Events, RFQ § 2. Pre-Response Conference attendance is not mandatory, and potential

Respondents may be limited to a maximum number of attendees depending upon overall

attendance and space limitations. Please contact the Solicitation Coordinator to RSVP for the

Pre-Response Conference. The Conference will be held virtually.

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/25965386375631?p=HqfQ3uEcWieN41ecEh

Meeting ID: 259 653 863 756 31

Passcode: xk2wp2kH

Need help? | System reference

Dial in by phone

+1 629-209-4396,,538099913# United States, Triune

Find a local number

Phone conference ID: 538 099 913#

Join on a video conferencing device

Tenant key: stateoftn@m.webex.com

Video ID: 116 587 349 5

More info

RFQ #32701-26-152

2

12-18-25 RFQ

1.3. Notice of Intent to Respond

Before the Notice of Intent to Respond Deadline detailed in RFQ § 2, Schedule of Events,

potential Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond

in the form of a simple e-mail or other written communication. Such notice should include the

following information: the business or individual’s name (as appropriate), a contact person’s name

and title, the contact person’s mailing address, telephone number, facsimile, number, and e-mail

address. Filing a Notice of Intent to Respond is not a prerequisite for submitting a response;

however, it is necessary to ensure receipt of notices and communications relating to this RFQ.

1.4. Definitions and Abbreviations

TERM

Universal Accessibility

Interpretive/Interpretation

Non-personal Interpretation

DEFINITION

People of all abilities and backgrounds will be

able to access information; National Park

Service guidelines apply and can be found

here: nps.gov/features/hfc/guidelines/

The act of presenting

cultural/historical/nature-based programming

to an audience of varying ages.

The act of helping the visitor connect with the

site and its stories through interpretive panels

and exhibits

2.

RFQ SCHEDULE OF EVENTS

The following schedule represents the State’s best estimates for this RFQ; however, the State

reserves the right, at its sole discretion, to adjust the schedule at any time, or cancel and reissue

a similar solicitation. Nothing in this RFQ is intended by the State to create any property rights or

expectations of a property right in any Respondent.

EVENT

TIME

DATE

(Central (all dates are State

Time business days)

Zone)

1. RFQ Issued

February 23, 2026

2. Disability Accommodation Request Deadline 2:00 p.m. February 26, 2026

3. Pre-Response Conference

10:00 a.m. February 27, 2026

4. Notice of Intent to Respond Deadline

2:00 p.m. March 2, 2026

5. Written “Questions & Comments” Deadline 2:00 p.m. March 5, 2026

6.

State response to written “Questions &

Comments”

March 25, 2026

7. RFQ Response Deadline

2:00 p.m. April 1, 2026

8.

State Notice of Intent to Award Released and

RFQ Files Opened for Public Inspection

April 15, 2026

9. End of Protest Period

April 22, 2026

10.

State sends contract to Contractor for

signature

April 23, 2026

11. Contractor Signature Deadline

2:00 p.m. April 28, 2026

RFQ #32701-26-152

3

12-18-25 RFQ

3.

RESPONSE REQUIREMENTS

3.1. Response Contents: A response to this RFQ should address the following:

3.1.1.

Mandatory Requirements: This section details the mandatory technical, functional, and

experience requirements that must be demonstrated in the response to this RFQ in order

to be passed on to Phase II of the Technical Response evaluation. A Respondent should

duplicate and use RFQ Attachment A as a guide to organize responses for the

Mandatory Requirements of the RFQ response. The Respondent should reference the

page location of the information within the response in the indicated column of the table.

This section is included in the State’s evaluation as to whether or not a Respondent

meets mandatory qualifications (Phase I).

3.1.2.

General Qualifications & Experience: This section is included in the State’s evaluation of

Phase II of the Technical Response Evaluation and details general information and

qualifications that must be demonstrated in the response to this RFQ. A Respondent

should duplicate and use RFQ Attachment B as a guide to organize responses for this

portion of the RFQ response. The Respondent should reference the page location of the

information within the response in the indicated column of the table.

3.1.3.

Technical Qualifications, Experience & Approach: This section is also included in the

State’s evaluation of Phase II of the Technical Response Evaluation and details technical

qualifications, experience, and approach items that must be demonstrated in the

response to this RFQ. A Respondent should duplicate and use RFQ Attachment C as a

guide to organize responses for this portion of the RFQ response. The Respondent

should reference the page location of the information within the response in the indicated

column of the table.

3.2. Response Delivery Location

A Respondent must ensure that the State receives a Response to this RFQ no later than the

Response Deadline time and dates detailed in the RFQ § 2, Schedule of Events. All responses

must be delivered to:

Sydney Loomans

Central Procurement Office

Tennessee Tower, 3rd floor

312 Rosa L. Parks Ave

Nashville, TN 37243

615-253-7266

Sydney.Loomans@tn.gov

3.3. Response Format

3.3.1. A Respondent must ensure that the original response meets all form and content

requirements detailed within this RFQ.

3.3.2. A Respondent must submit their response as specified in one of the two formats below.

3.3.2.1. Technical Response

One (1) original Technical Response in the form of one (1) digital document in “PDF”

format properly recorded on its own otherwise blank USB flash drive clearly labeled:

“RFQ #32701-26-152 TECHNICAL RESPONSE ORIGINAL”

RFQ #32701-26-152

4

12-18-25 RFQ

and five (5) copies of the Technical Response each in the form of one (1) digital

document in “PDF” format properly recorded on its own otherwise blank, USB

flash drive labeled:

“RFQ #32701-26-152 TECHNICAL RESPONSE COPY”

If not emailed, then the sealed customer references will be the only paper

documents.

3.3.3. A Respondent must separate, seal, package, and label the documents and copies for

delivery as follows:

3.3.3.1. The Technical Response and copies must be placed in a sealed package that is

clearly labeled:

“DO NOT OPEN… RFQ # 32701-26-152 TECHNICAL RESPONSE FROM

[RESPONDENT LEGAL ENTITY NAME]”

3.3.3.2. The separately, sealed Technical Response components may be enclosed in a larger

package for mailing or delivery, provided that the outermost package is clearly

labeled:

“RFQ # 32701-26-152 SEALED RESPONSE FROM [RESPONDENT LEGAL

ENTITY NAME]”

3.3.3.3. Any Respondent wishing to submit a Response in a format other than digital may do

so by contacting the Solicitation Coordinator.

3.3.4. Email Submission:

3.3.4.1. Technical Response:

The Technical Response document should be in the form of one (1) digital

documents in “PDF” format or other easily accessible digital format attached to an e-

mail to the Solicitation Coordinator. Both the subject and file name should be clearly

identified as follows:

RFP # 32701-26-152 TECHNICAL RESPONSE”

The customer references should be delivered by each reference in accordance with

RFQ Attachment E. Reference Questionnaire.

3.3.5. For e-mail submissions, the Technical Response and Cost Proposal documents must be

dispatched to the Solicitation Coordinator in separate e-mail messages.

3.3.6. A Respondent must ensure that the State receives a response no later than the Response

Deadline time and date detailed in the RFQ Section 2, Schedule of Events at the following

address:

Sydney Loomans

Central Procurement Office

Tennessee Tower, 3rd floor

312 Rosa L. Parks Ave

Nashville, TN 37243

615-253-7266

Sydney.Loomans@tn.gov

RFQ #32701-26-152

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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