Project Information

Bid Title

Request for Qualifications (RFQ) for Grant Administration Services

Issuing Agency

Lumberton city

Location

North Carolina

Published Date

Dec 10, 2025

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Qualifications (RFQ) for Grant Administration Services
Category:	Public Works
Status:	Open
Bid Recipient:	Brandon Love

Description: T he City of Lumberton has received a Community Development Block Grant - Neighborhood Revitalization funding award in the amount of $3,500,000 by the North Carolina Department of Commerce for the West Lumberton Floodgate. The project includes the construction of a floodgate at VFW Road and the CSX Railroad Underpass (“Proposed Activity”) located near Interstate 95 (I-95) in the vicinity of VFW Road, Cox Road, Hackett Street, and the CSX railroad crossing, within the City of Lumberton (City), Robeson County, North Carolina. The proposed limits of disturbance consist of public rights-of-way, Hackett Street, Cox Road, VFW Road, the CSX railroad line, and portions of five parcels, including a 7.16-acre lot at VFW and Hackett Rd., Parcel Pin #938280300700; an 0.83-acre lot at 550 VFW Rd., Parcel Pin #938189443052; a 6.3-acre lot at 2400 Cox Rd., Parcel Pin #938179684407; a 6.34- acre lot at 2460 Cox Rd., Parcel Pin #938179143700; and a 2.8-acre lot at 2306 W. 5th St., Parcel Pin #938189201500. The proposed activity is anticipated to have a total cost of $10,878,186.00 and entails construction of a permanent floodgate system and related drainage improvements to prevent future flood occurrences from the Lumber River through a CSX railroad underpass beneath I-95 in an area of Lumberton that has suffered devastation, primarily associated with hurricanes. The City of Lumberton is soliciting Requests for Qualifications for grant administration services to assist the city in the administration and management of this project in compliance with all applicable requirements under the North Carolina CDBG-NR Program. The fee for grant administration services will be paid with CDBG-NR funds. Submissions are due to the city no later than 3:00pm Tuesday, January 27, 2026. Publication Date/Time: 12/10/2025 8:00 AM Closing Date/Time: 1/27/2026 3:00 PM Contact Person: Submissions shall be provided in electronic format and may either be mailed to City of Lumberton, Attn: Brandon Love, 500 N. Cedar Street, Lumberton, NC 28358 or respondents may provide a link to a file share site by email to blove@ci.lumberton.nc.us Related Documents: City of Lumberton - RFQ - CDBG-NR - 12102025

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City of Lumberton

Request for Qualifications (RFQ) for

Grant Administration Services

The City of Lumberton has received a Community Development Block Grant - Neighborhood

Revitalization funding award in the amount of $3,500,000 by the North Carolina Department of

Commerce for the West Lumberton Floodgate. The project includes the construction of a floodgate at

VFW Road and the CSX Railroad Underpass (“Proposed Activity”) located near Interstate 95 (I-95) in the

vicinity of VFW Road, Cox Road, Hackett Street, and the CSX railroad crossing, within the City of

Lumberton (City), Robeson County, North Carolina. The proposed limits of disturbance consist of public

rights-of-way, Hackett Street, Cox Road, VFW Road, the CSX railroad line, and portions of five parcels,

including a 7.16-acre lot at VFW and Hackett Rd., Parcel Pin #938280300700; an 0.83-acre lot at 550

VFW Rd., Parcel Pin #938189443052; a 6.3-acre lot at 2400 Cox Rd., Parcel Pin #938179684407; a 6.34-

acre lot at 2460 Cox Rd., Parcel Pin #938179143700; and a 2.8-acre lot at 2306 W. 5th St., Parcel Pin

#938189201500. The proposed activity is anticipated to have a total cost of $10,878,186.00 and entails

construction of a permanent floodgate system and related drainage improvements to prevent future

flood occurrences from the Lumber River through a CSX railroad underpass beneath I-95 in an area of

Lumberton that has suffered devastation, primarily associated with hurricanes.

The City of Lumberton is soliciting Requests for Qualifications for grant administration services to

assist the city in the administration and management of this project in compliance with all

applicable requirements under the North Carolina CDBG-NR Program. The fee for grant

administration services will be paid with CDBG-NR funds. Submissions are due to the city no later

than 3:00pm Tuesday, January 27, 2026.

Scope of Services:

Grant administration services shall include, but are not limited to, standard tasks necessary for the

implementation of the project in conformance with the following CDBG compliance areas:

1. Citizen Participation Compliance.

2. Fair Housing Compliance.

3. Equal Employment and Procurement Compliance.

4. Section 3 Compliance.

5. Section 504 Compliance.

6. Maintain all Language Access Plan requirements.

7. Maintain Anti-Displacement and Relocation Assistance Plan.

8. Maintain Complaints and Grievance Procedures for Compliance Plans.

9. Labor Standards Compliance.

10. Completion of all required reports and documentation.

11. Assistance with Financial Reimbursements Forms; and

12. Setting up and managing official records.

The services will not include the disbursement or account of funds distributed by the City 's

financial officer, legal advice, fiscal audits, or assistance with activities not related to the CDBG-NR

project.

RFQ Submission:

Requests for Qualifications shall be received by the City no later than 3:00pm Tuesday, January 27,

2026. Submissions shall be provided in electronic format and may either be mailed to City

of Lumberton, Attn: Brandon Love, 500 N. Cedar Street, Lumberton, NC 28358 or

respondents may provide a link to a file share site by email to blove@ci.lumberton.nc.us

Submissions provided to the City shall include at a minimum:

1. Individual or Firm Information: the consultant or firm's legal name, address, email, and

telephone number, the principal(s) of the firm and their experience and qualifications.

2. CDBG Grant Administration Experience: description of specialized experience and technical

competence of the staff to be assigned to the project with respect to CDBG grant

administration, description of prior experience, including any similar projects (in particular

those funded by CDBG), size of community, location, total construction cost, and name of

local official knowledgeable regarding the firm's performance. Include at least three

references.

3. Consultant I Firm Capability: description of firm's current work activities, capability of

carryingout all aspects of CDBG related activities, and firm's anticipated availability during

the term of the project.

4. Documentation of compliance with state and federal debarment/ eligibility requirements.

Qualifications Evaluation Criteria:

Proposals for grant administrative services will be evaluated by a Selection Committee. Proposals

will be considered on an equal competitive basis. The following criteria will be used in the evaluation

process:

1. General Qualifications, Competence and Reputation of Firm or Individual Consultant

2. Prior CDBG Infrastructure Grant Experience of Firm or Individual Consultant

3. Qualifications of Actively Involved Staff (assigned staff members of Firm or Consultant)

4. Ability to Address Local Needs

5. Availability

25 points

25 points

25 points

15 points

10 points

Upon completion of the review, the Committee will make its recommendation to the City Council

for approval.

Respondents may review the CDBG-NR application which includes a description of the project

including activities, budget, schedule, and other pertinent information by visiting the City offices

during regular office hours.

The City of Lumberton is an Equal Opportunity Employer and invites the submission of proposals

from small and minority and women-owned firms, historically underutilized businesses, and

certified/registered Section 3 businesses concerns.

This information is available in Spanish or any other language upon request. Please contact

Brandon Love at 910-671-3805 or at 500 North Cedar Street, Lumberton NC 28358 for

accommodations for this request.

Esta informacion esta disponible en Español o en cualquier otro idioma bajo peticion. Por favor,

pongaseen contacto con Brandon Love al 910-671-3805 o en 500 North Cedar Street, Lumberton,

NC 28358 de alojamiento para esta solicitud.

Date____D_e_c_e_m_b_e_r__1_0_, _2_0_2_5_____

Authorized Representative: __B__ra_n_d_o_n__L_o_v_e_, _D_e_p_u_t_y_C_i_ty__M_a_n_a_g_e_r_

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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