Project Information

Bid Title

Animal Control RFP 2026

Issuing Agency

City of Orange Township

Location

New Jersey

Published Date

Dec 12, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Animal Control RFP 2026
Category:	Bids and Request for Proposals (RFPs)
Status:	Open

Publication Date/Time: 12/12/2025 12:00 AM Closing Date/Time: 12/22/2025 11:00 AM Related Documents: Animal Control RFP Newspaper 2026

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CITY OF ORANGE TOWNSHIP

29 North Day Street

Orange, New Jersey 07050

Telephone: (973) 952-6086

PUBLIC NOTICE

REQUEST FOR PROPOSALS

It is the intention of the City of Orange Township to award a contract through a fair and open

process as set forth in N.J.S.A. 19:44A-20.5 and intends to award the contracts pursuant to

N.J.S.A. 40A:11-5 (1)(a)(i). The City of Orange Township is requesting proposals from qualified

Shelter Services (prior experience with a municipal governing body is desirable but not

required) to provide the following professional services:

Animal Shelter Services and Emergency Animal Control Services

Scope of Services

Animal Shelter Services and Emergency Animal Control Services

The contractor shall provide:

 Shelter services 24 hours per day/seven (7) days a week.

 Emergency Animal Control Services when Municipality ACO unavailable.

 Response time within one (1) hour time during normal business hours. Unless deemed an

emergency response time for calls received after hours within four (4) hours. Emergency

service is defined as the care of injured, trapped, sick, and animals whose lives are

endangered or pose a danger to humans.

 Maintain adequate, sanitary and secure kennel facilities (including isolation cages for sick or

diseased animals) to house and care for stray and impounded animals for the mandatory

hold periods.

 Provide animal cruelty investigative services.

 Contractor shall adhere to the Best Practices in Municipal Animal Control in accordance with

the State of New Jersey Department of Health.

 Provide the Health Officer with monthly service reports regarding at a minimum intake and

disposition of animals.

Medical Emergencies:

 The Contractor will ensure that licensed veterinarian coverage is available to cover medical

emergencies (7) days a week during business hours. Contractual arrangements are in place

for after hour emergencies with a local veterinary hospital at no charge to the town.

 With permission from the City Health Officer, owners may quarantine their own animals.

 Dead, owned and stray animals including wildlife on public property will be removed and

disposed of in a professional, dependable, and timely manner at no additional charge when

covering for the Municipal ACO.

I. The successful candidate shall be required to comply with the following insurance requirements:

A. The Contractor shall be required to carry full insurance including comprehensive general

liability; workman's compensation insurance; which shall cover all operations of the Contractor,

its employees, agents and servants hereunder, and; motor vehicle and equipment used by the

Contractor in connection with the Contractor's operations under the Contract; Contractor shall

provide professional liability (errors& omissions) insurance for claims arising from any negligent

performance of contractors' services pursuant to the agreement in the amount of $1,000,000

per claim. Said insurance, by endorsement, shall fully protect the City of Orange Township from

liability.

B. Certificates naming the City of Orange as an additional named insured, and evidencing

such insurance coverage, shall be filed with the City of Orange Township prior to the

commencement of operations hereunder by the Contractor.

The following Certificates of Insurance must be furnished:

1) Worker's Compensation - Statutory

2) Comprehensive General Liability:

a. Minimum limits: $1,000,000.00;

Combined Single Limit Coverage to include:

 Premise / Operations; Independent Contractors;

Product / Completed Operations;

 Contractual; Personal Injury;

 Broad Form Property Damage;

 City of Orange as additional insured.

b. Comprehensive General Liability must be maintained for at least one

year after completion of the contract and its acceptance by the City of

Orange.

3) Professional Liability Insurance (Errors and Omissions)

a. Contractor shall provide professional liability (errors & omissions) insurance for

claims arising from any negligent performance of contractors' services pursuant to

the agreement in the amount of $1,000,000 per claim.

C. Each candidate shall submit proof of business registration certificate with the New Jersey

Division of Taxation (P.L. 2004, C.S7) with its proposal.

D. The Certificate of Insurance shall designate the City of Orange Township as an additional insured

and shall contain a thirty (30) day notice of cancellation whereby the City of Orange will be

provided with a written notification of cancellation. Said insurance must be paid for a minimum

of six (6) months into the contract period at the time of the contract.

E. Each candidate must ensure compliance with the Mandatory Equal Employment Opportunity

Language in accordance with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17-27 et seq.

F. Each candidate must submit evidence of appropriate affirmative action compliance.

It is understood and agreed that the Contractor is an independent Contractor and not an employee of

the City of Orange Township.

The Contractor agrees to indemnify and hold harmless the City of Orange Township and all of its officers,

agents and employees of and from any and all liability for damages for injury to person and property,

including death and against and from all suits and actions and all costs, damages and change of

whatsoever kind of nature, including attorneys' fees to which the City of Orange Township maybe put for

or on account of any injury or alleged injury to person, including death, or property, resulting from the

performance of the Contractor's operations under this Contract, or by or in consequence of any neglect

or omission on the part of the Contractor in the performance of operations under the Contract, whether

such operations, or in the absence thereof, be by the Contractor or anyone directly or indirectly

employed by the Contractor.

The Contractor shall hold the City of Orange Township harmless for damages to the Contractor's

Equipment utilized during the term of this Contract. Programs of self-insurance are not acceptable.

Professional Information and Qualifications

Copies of the standardized submission requirements and selection criteria are on file and available from

the Office of the City Administrator. Each interested candidate shall submit the following information:

1. Animal Control Officer's current license issued by the State of New Jersey;

2. Name of firm or individual;

3. Address of principal place of business and all other offices and corresponding telephone and

fax numbers for all individuals assigned to perform the services;

4. Description of owner's education, experience, qualifications, number of years with the firm

and a description of their experience with projects similar to those described above

5. Certificate of Occupancy and two years of Health Inspection reports.

6. At least four (4) references, two (2) of which must have knowledge of service to public entities;

7. The organization's ability to provide the services in a timely fashion (including staffing,

familiarity and location of key staff);

8. Cost details, including rates and fees, broken down into specific services to be provided, a flat

fee or fee schedule, the names of each of the individuals who will perform the services and the

time estimates for each individual, all expenses, and where appropriate, total cost of "not to

exceed" amount; and

9. Any other information, which the interested organization deems relevant.

10. Statement of corporate ownership (c.52:25-24.2)

Proposal Requirements

Proposals shall contain a description of the respondent’s qualifications and experience. The

description of the respondent’s qualifications and experience shall evidence knowledge of the

applicable procedures pertaining to the Scope of Services. A schedule of specific compensation

requirements/fee for services.

Submissions of Proposals

Sealed Proposals (original and two copies) RFPs will be publicly opened and read aloud by the

Purchasing Agent in the City of Orange, City Hall Council Chambers, 29 North Day Street, Orange, NJ at

11:00 a.m. on Thursday, December 22, 2025.

Proposals forward by facsimile or email transmissions will not be accepted. The City shall not

be responsible for the loss, non-delivery, or physical condition of Proposal sent by mail or

courier service.

All Proposals shall be submitted in sealed envelopes; the applicable wording specific to the

proposal shall appear on the envelope as follows:

“PROPOSAL FOR ANIMAL SHELTER SERVICES AND EMERGENCY ANIMAL CONTROL SERVICES “

Proposals received in the Office of the Purchasing Agent after the date and time prescribed

shall not be opened and will be returned unopened to the sender.

The proposals will be reviewed. Proposals will be evaluated on the qualifications and

experience of the applicant and acceptable fees. All questions pertaining to the proposal

should be directed to Chris Hartwyk, Business Administrator (973) 952-6088.

Copies of the City’s Request for Proposals can be obtained by contacting Vincent DeFilippo,

Health Officer at the City of Orange Township, Orange City Hall, Room 300, Orange, New Jersey

07050. Telephone number: (973)952-6087, facsimile (973) 676-7244, or the City website:

www.orangenj.gov under the Business Tab – Bids and Solicitations.

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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