Project Information

Bid Title

RFP 2023-02: Transportation Services for Older Adults

Issuing Agency

Greater Nashville Regional Council

Location

Tennessee

Published Date

Sep 18, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFP 2023-02: Transportation Services for Older Adults

GNRC is seeking proposals from qualified agencies or businesses to provide transportation services for older adults in one or more of the Tennessee counties of Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson.  NOTE: Interested parties who have successfully submitted a response to RFP 2023-02 in 2022 need not apply again.

• Issue Date: August 29, 2023
• Proposal Deadline: This is a rolling RFP.  Proposals may be submitted through 12/31/2025 for services to be performed on or before June 30, 2026.
• Inquiries: Questions about the solicitation should be directed in writing to rfp@gnrc.org .
• Download Full RFP Document
• List of Questions and Answers (None Received To Date)

Attachment Preview

Transportation Services for

Older Adults

Older Americans Act

_____________________________________________________________________

Request for Proposals

RFP-2023-02

Greater Nashville Regional Council

44 Vantage Way, Suite 450 | Nashville, Tennessee 37228 | Phone: (615) 862-8828 | Fax: (615) 862-8840

GNRC.org

RFP Summary

About GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee General

Assembly to convene local and state leaders for the purposes of planning and programming state and federal

investments into public infrastructure and a range of social services.

GNRC is designated by the Tennessee Commission on Aging and Disability (TCAD) as the Area Agency on Aging

and Disability (AAAD) for thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services,

advocacy, inter-agency coordination, and information-sharing opportunities to improve the quality of life for

older or disabled Tennesseans. GNRC delivers a range of federal and state programs in partnership with local

agencies and private-sector organizations. Find out more at www.GNRC.org.

About this Solicitation

GNRC is seeking proposals from agencies capable of providing transportation services to older adults, adults

with disabilities, and/or their caregivers. The GNRC intends to award one or more contracts to qualified service

providers capable of providing the services described in this RFP.

Important Dates and Deadlines

RFP Issued: 8/25/2023.

Submission Deadline: This is a rolling RFP. Proposals may be submitted through 12/31/2025 for services to be

performed on or before June 30, 2026.

Inquiries and Contact Information

All inquiries should be directed in writing to rfp@gnrc.org with a subject line that includes the RFP number.

Amendments to this Solicitation

Any doubt as to the requirements of this RFP or any apparent omission or discrepancy should be presented in

writing to rfp@gnrc.org. Oral statements or instructions will not constitute an amendment to this RFP. Any

amendments to this RFP will be posted online at www.GNRC.org/Procurement.

Non-Discrimination

GNRC does not discriminate on the basis of race, color, national origin, limited English proficiency, gender,

gender identity, sexual orientation, age, religion, creed or disability in admission to, access to, or operations of

its programs, services, or activities. This policy applies to applicants for employment and current employees as

well as sub-recipients and subcontractors of the GNRC that receive federal funding. Complaints must be filed

within 180 days of the alleged discrimination to Grant Kehler, Non-Discrimination Coordinator, at 44 Vantage

Way, Ste 450, Nashville, TN 37228, by phone at 615-862-8828, or by email to gkehler@gnrc.org. Complaints

may also be filed with the state or federal agency involved, and with the Tennessee Human Rights Commission.

GNRC’s full non-discrimination policy and additional information about ADA or language accommodations are

available online at www.GNRC.org/legal.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-02 | PAGE i

Table of Contents

Section 1. Background ........................................................................................................................ 1

1.1 About the GNRC ................................................................................................................................................1

1.2 About the Project ..............................................................................................................................................1

Section 2. Scope of Project................................................................................................................. 3

2.1 Provider Requirements .....................................................................................................................................3

2.2 Requested Services ...........................................................................................................................................5

Section 3. Instructions to Offerors ..................................................................................................... 6

3.1 Pre-Proposal Inquiries .......................................................................................................................................6

3.2 Submission Requirements.................................................................................................................................6

3.3 Proposal Contents .............................................................................................................................................6

3.4 Terms and Conditions .......................................................................................................................................8

Section 4. Selection Process .............................................................................................................. 9

4.1 Proposal Reviews ..............................................................................................................................................9

4.2 Final Evaluations................................................................................................................................................9

4.3 Solicitation Outcomes .......................................................................................................................................9

4.4 Protests ...........................................................................................................................................................10

Attachment A. Application

Attachment B. Scope of Service

Attachment C. Participant Registration Form

Attachment D. Sample Contract Terms

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-02 | PAGE ii

Section 1. Background

1.1 About the GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee Development

District Act of 1965 and further empowered by Title 64, Chapter 7, Part 1, Tennessee Code Annotated (TCA), as

amended (the Act) to convene local and state leaders for the purposes of planning and programming state and

federal investments into public infrastructure and a range of social services. GNRC is owned by and operated on

behalf of its local government membership comprised county governments in the counties of Cheatham,

Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale,

Williamson, and Wilson, Tennessee, and all incorporated municipalities and metropolitan governments located

within these counties.

GNRC is governed by a regional body comprised of city mayors, county mayors/ executives, state legislators,

appointments representing business/industry, and appointments representing minority populations. The

Regional Council’s Executive Board convenes monthly to enact the adopted Annual Work Program and Budget

on behalf of the membership and oversee the GNRC’s programs and services carried out by its staff.

1.2 About the Project

GNRC is seeking proposals from provider agencies and organizations capable of providing transportation

services to older adults.

GNRC is designated by the Tennessee Commission on Aging and Disability (TCAD) as the Area Agency on Aging

and Disability (AAAD) for thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services,

advocacy, inter-agency coordination, and information-sharing opportunities to improve the quality of life for

older or disabled Tennesseans. GNRC delivers a range of federal and state programs in partnership with local

agencies and private-sector organizations. Find out more at GNRC.org.

Service Area

The planning and service area for the GNRC AAAD includes Cheatham, Davidson, Dickson, Houston, Humphreys,

Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson Counties. GNRC

seeks to contract with a minimum of one provider of transportation services per county.

Funding Source & Program

The funding source for services provided as a result of this RFP is federal Older American’s Act (OAA), Title IIIB,

Section 321 (a) (2) funds. The Older Americans Act (OAA) Title IIIB provides an array of supportive services for

persons aged 60 and over. Services are designed to allow older persons to reside in the community and in their

own homes with the maximum amount of dignity for as long as possible. Title IIIB services are targeted to older

individuals with the greatest economic need, with particular attention to low-income minority individuals, those

with the greatest social needs and those residing in rural areas. The following table indicates the demographics

for the Greater Nashville region:

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-02 | PAGE 1

Geography

Cheatham County

Population

60+

Population

% of 65+

who are

minority

7,757

5%

Language

% of

individuals

ages 65+ who

speak

language other

than English at

Home

2.49%

% of

individuals

ages 65+

who are

below

100% FPL

8.39%

Poverty

% of total

65+

population

who are

below

poverty

7.83%

Rural

% of total

65+

population

who are

Low Income

Minority

% of all

65 who

are Rural

0.49%

82.96%

Davidson County

108,865 25%

6.18%

8.69%

8.80%

3.58%

3.41%

Dickson County

10,694

8%

2.55%

9.38%

8.96%

0.78%

67.75%

Houston County

2,100

6%

4.48%

13.00%

12.63%

0.68% 100.00%

Humphreys County

4,809

3%

1.05%

8.95%

8.62%

0.09%

82.49%

Montgomery County 24,283

20%

6.83%

7.25%

7.32%

2.46%

19.74%

Robertson County

12,834

9%

1.16%

7.75%

9.18%

1.31%

53.24%

Rutherford County

40,640

12%

4.89%

6.79%

7.30%

1.40%

17.02%

Stewart County

3,500

6%

4.46%

16.58%

17.45%

1.51% 100.00%

Sumner County

35,767

7%

2.78%

6.40%

5.80%

0.77%

27.88%

Trousdale County

1,793

17%

0.47%

9.61%

11.23%

1.79% 100.00%

Williamson County

35,577

7%

4.38%

4.60%

4.83%

0.43%

19.39%

Wilson County

26,003

8%

2.20%

5.75%

Source: Tennessee Commission on Aging and Disability, February 2022

6.62%

0.93%

38.47%

OAA funding will be used for transportation service providers to facilitate access to supportive or nutrition

services, in addition to services provided by the AAAD. These providers work in conjunction with local

transportation service providers, public transportation agencies, and other local government agencies The

GNRC administers limited, accessible transportation services for adults aged 60 and over for transportation to

medical appointments, senior center activities, meal sites, grocery stores, and pharmacies.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-02 | PAGE 2

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload

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