Project Information

Bid Title

2026 Curb and ADA Pedestrian Ramp Rehabilitation

Issuing Agency

Carlisle borough

Location

Pennsylvania

Published Date

Jan 21, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
2026 Curb and ADA Pedestrian Ramp Rehabilitation	January 20, 2026 :	March 03, 2026 1:30 PM

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BIDDING DOCUMENTS

FOR

2026 Curb and ADA Pedestrian Ramp Rehabilitation

Contract No. BOC 2-26

Issue Date: January 20, 2026

Owner:

Borough of Carlisle

53 West South Street

Carlisle, PA 17013

Owner’s Representative: Jeff Bergsten, P.E.

(717) 240-6908

Email: jbergsten@carlislepa.org

NOTICE

The Borough Council of the Borough of Carlisle, Cumberland County, Pennsylvania, 53 West South Street,

Carlisle, PA 17013, will accept sealed proposals until 1:30 p.m., prevailing time, March 3, 2026, for the

following:

2026 Curb and ADA Pedestrian Ramp Rehabilitation

All bid proposals shall be properly executed in ink without alterations and shall be complete. Specifications

and bid forms may be obtained at no cost from the offices of the Borough of Carlisle at the address above from

8:00 a.m. to 4:00 p.m., Monday through Friday, except holidays. The successful bidder will be required to post

a performance bond in the amount of one hundred percent (100 %) of the bid price.

Bid Proposals will be opened at 1:30 p.m. on March 3, 2026, at the offices of the Borough of Carlisle. Unless

all bids are rejected, the lowest responsible bidder may be selected at a public meeting of the Borough Council

to be held March 12, 2026, at 6:00 p.m. at the offices of the Borough of Carlisle noted above.

If the anticipated project cost is at least $25,000, Pennsylvania prevailing wages under the Pennsylvania

Prevailing Wage Act will be required. Borough Council reserves the right to reject any or all bids or parts

thereof and to waive any defects or irregularities in the best interest of the Borough.

Borough of Carlisle

Susan Armstrong, Borough Manager

Page 2 of 34

INFORMATION AND INSTRUCTIONS TO BIDDERS

1. All proposals must furnish services, products and/or materials in strict compliance with those

dimensions, quantities and other requirements as noted in the Specifications attached hereto. Under

no circumstances will any products or materials be accepted that are different from or in substitution

of or for those items and components described in the Specifications.

2. All bids shall be made upon the forms supplied by the Borough of Carlisle (the “Borough”) and

mailed via U.S. Postal Service or recognized national currier service to “ATTN: BID BOC 2-26,

Borough of Carlisle, 53 West South Street, Carlisle, PA 17013” or by hand delivered to the

Office of the Borough Manager at the above address with “ATTN: BID BOC 2-26” on the outer

envelope only between the hours of 8:00 a.m. and 4:00 p.m. weekdays. Sealed bids shall be received

in the Office of the Borough Manager up to 1:30 p.m., prevailing time, March 3, 2026. The bid must

be properly sealed in an envelope and clearly marked with “BID BOC 2-26” on the bid envelope.

The bid must include the complete set of Contract Documents with the completed, notarized

non-collusion affidavit, completed Employer Verification Form (if applicable), and Bid

Proposal completed and containing original signatures.

3. All bids shall give the proposed price both in words and figures and shall be signed by the Bidder

with full name and address. Where bidder is a partnership, the name and address of each partner

shall be stated in full and, if a corporation, the state where incorporated.

4. The Borough Council of the Borough of Carlisle reserves the right to reject any and all bids, to

accept or reject any part of a bid, to waive any informalities and minor irregularities in the bids and

to annul any contract if, in its opinion, there shall be a failure at any time to perform faithfully any

of its terms.

5. Bids which contain erasures, alterations, conditional bids, omissions or irregularities may be

rejected.

6. The Borough of Carlisle will award the bid to the lowest responsible bidder (hereinafter called

"successful bidder"). Responsible Bidder is defined as “in the reasonable discretion of the municipal

officials based upon considerations to include promptness, faithfulness and the capacity and ability

to do the work according to plans and specifications, measured by, among other things, the quality

of previous work, record of completing projects on time, history of payments to subcontractors and

suppliers, maintenance of permanent place of business, adequacy of equipment and plant to do the

work, technical experience and whether the Bidder has a solid financial basis to guarantee contract

completion.

7. The successful bidder agrees, if selected, to furnish a performance bond, a payment bond, evidence

of required insurance and furnish the executed Agreement within 10 days of notice of intention of

award by the Borough of Carlisle.

8. The successful bidder shall not assign its rights under the bid awarded, in whole or in part, without

the prior written approval of Borough Council, which permission can be withheld in Council’s sole

discretion.

Page 3 of 34

9. All bids shall be accompanied by a bid bond in the same form attached hereto or certified check

made payable to the Borough of Carlisle in the amount of ten percent (10%) of the bid. In the event

any bidder shall, within 10 days’ notice from the Borough of its intention to award the contract, fail

to provide completed payment and performance bonds in the same forms provided in these Contract

Documents, evidence of required insurance and the executed Agreement, the bid security provided

by that bidder by certified check or bid bond shall be forfeited to the Borough as liquidated damages.

10. In accordance with the Pennsylvania Anti-bid Rigging Act that became law on October 23, 1983,

the Borough requires each bidder to complete and return the Non-Collusion Affidavit. The Affidavit

is to be completed as follows:

A. This Non-Collusion Affidavit must be executed by the member, officer or employee of

the bidder who makes the final decision on prices and the amount quoted in the bid.

B. Bid rigging and other efforts to restrain competition and the making of false sworn

statements in connection with the submission of bids are unlawful and may be subject

to criminal prosecution. The person who signs the Affidavit should examine it carefully

before signing and assure himself/herself that each statement is true and accurate,

making diligent inquiry as necessary, of all other persons employed by or associated

with the bidder with responsibilities for the preparation, approval or submission of the

bid.

C. In the case of a bid submitted by a joint venture, each party to the venture must be

identified in the bid documents and an Affidavit must be submitted separately on behalf

of each party.

D. The term "complementary bid" as used in the Affidavit has the meaning commonly

associated with that term in the bidding process and includes the knowing submission

of bids higher than the bid of another firm, any intentionally high or noncompetitive bid

and any other form of bid submitted for the purpose of giving a false appearance of

competition.

E. Failure to file an Affidavit in compliance with these instructions will result in

disqualification of the bid.

11. The Agreement to be executed by the successful bidder contains a penalty provision for failure to

complete the project by the time stipulated in the Agreement, which shall entitle the Borough to

deduct from the monies due or about to come due to the successful bidder an amount equal to

$870.00 for each day of delay from the date of scheduled completion, said sum being fixed and

agreed as liquidated damages which the Borough will suffer by reason of such delay and not as a

penalty. Any such delay in completion to the Borough shall not prevent the Borough from declaring

the successful bidder in breach of his, her or its obligations and pursuing any remedies it has under

the performance bond and as otherwise provided by law.

12. All specified services shall be provided at the successful bidder’s expense, free of any liens,

encumbrances and security interests.

Page 4 of 34

13. Upon (a) receipt by the Borough of any equipment, material(s) or products; (b) confirmation that all

work provided is in full compliance with the requirements of the Specifications; and (c) receipt by

the Borough of certification that all subcontractors have been paid, the Borough shall make payment

to the successful bidder within 30 days in the amount of the accepted bid amount, less any liquidated

damages due to delay, as provided in Paragraph 10, above and the executed Agreement.

14. The successful bidder is responsible for being familiar with and to know the location, means of

access and all other features and conditions necessary for the successful bidder to perform the

services specified herein. All costs and expenses of delivery of every kind, type or nature shall be

the responsibility of the successful bidder. The successful bidder, its agents or representative shall

be responsible for securing and properly delivering all items and components in accordance with all

federal, state and local laws, regulations, codes and ordinances.

15. Any bids received after the deadline by which they are to be received are late bids. Such late bids

will not be considered, but will be held unopened until the time of award and then returned to the

bidder. No responsibility will attach to the Borough of Carlisle for the premature opening of, or the

failure to open, a bid not properly addressed and identified. Bids may be withdrawn by written

request received from the bidder prior to the time fixed for opening.

16. The successful bidder warrants and guarantees to the Borough that all materials and items supplied

will be new, of good quality and free from faults or defects. All defective items as ascertained by

the Borough shall be replaced to the satisfaction of the Borough prior to payment to the successful

bidder.

17. If, after final payment and prior to the expiration of one year after the date of such final payment,

any services performed or items supplied by the successful bidder are found to be defective, the

successful bidder shall promptly, without cost to the Borough, properly repair defective work or

supply the Borough with non-defective items. If the successful bidder fails to repair the defective

work or supply such items within 30 days’ notice, the Borough may supply such items at the cost of

the successful bidder. The successful bidder will also be responsible for and pay all costs, fees and

attorney fees incurred by the Borough if legal action is initiated against the successful bidder due to

the successful bidder’s failure to pay such costs and expenses upon demand by the Borough.

18. The Notice, Information and Instruction to Bidders, Specifications, Non-Collusion Affidavit, Bid

Proposal, Bid Bond or other bid security, Notice of Intent to Award, Notice to Proceed, Agreement,

Performance Bond, Payment Bond shall constitute the “Contract Documents”, the terms of which

shall constitute a binding contract with the successful bidder.

19. Any bid received in excess of $25,000 shall be subject to:

(a) The requirements of the Pennsylvania Prevailing Wage Act and shall be based upon

the applicable minimum wage rates as determined by the Secretary of Labor and

Industry; and

(b) The requirements of the Pennsylvania Public Works Employment Verification Act.

Each bidder must submit to the Borough with the bid an executed verification

form as published by the Pennsylvania Department of General Services. The form and

Page 5 of 34

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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