Project Information

Bid Title

Election Printing and Mailing Services

Issuing Agency

San Benito County

Location

California

Published Date

Jun 8, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Election Printing and Mailing Services

Addenda: 1

Release Date: 5/15/2026

Due Date: 6/19/2026

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Election Printing and Mailing Services

Last updated by Addendum #1 on Jun 9, 2026 3:01 AM See what changed

Request For Proposal

County Clerk-Recorder - Elections

Release Date: Friday, May 15, 2026

· Due Date: Friday, June 19, 2026 5:00pm

Posted Friday, May 15, 2026 3:00pm

All dates & times in Pacific Time

Draft Response No Bid10 days, 22 hours, 30 minutes

Post Information

Posted At:Fri, May 15, 2026 3:00 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

COUNTY INFORMATION FOR PLANNING PURPOSES

• The County conducts elections in both English and Spanish. All election materials must comply with applicable bilingual requirements.
• The County currently has approximately 40,000 registered voters. This figure is provided for planning purposes only and is not a guarantee of future volume.
• The number of ballot styles may vary significantly by election and is estimated to range from approximately 1 to 60 ballot types, depending on contests, districts, and voter eligibility.
• Ballot length may vary by election and is anticipated to range from 1 to 2 pages.
• Ballot dimensions may vary depending on election requirements and are anticipated to range from 8.5” x 11” to 8.5” x 20”.
• The County is a Liberty Vote customer (formerly Dominion).

All figures provided in this section are estimates for planning purposes only and are not guaranteed. Actual quantities, configurations, and specifications may vary for each election.

ADDENDUM NO. [001] – NOTICE OF REVISED RFP SCHEDULE

TO ALL PROSPECTIVE PROPOSERS: Please be advised that the County of San Benito, California, is officially amending the procurement schedule for this RFP. To maintain a fair, open, and competitive procurement process, and to accommodate documented technical login difficulties experienced by multiple prospective vendors, the County is extending its upcoming deadlines. The Deadline for Written Questions has been extended to Friday, June 12, 2026, at 5:00 PM PDT, and the Proposal Submission Deadline has been extended to Friday, June 19, 2026, at 5:00 PM PDT. Proposers who have already submitted a proposal may utilize this extension period to retrieve, modify, and resubmit their package if desired; otherwise, all previously submitted proposals will remain sealed and secure until the new closing date. All other terms, conditions, and specifications of the original RFP remain unchanged.

Background

NOTE: Read and follow Attachment A for complete instructions on requests for proposals for Election Printing and Mailing Services.

Timeline

Release Date:

May 15, 2026

Deadline for Questions, Comments and Contract Exceptions:

June 12, 2026, 5:00pm

Proposal Due Date and Time:

June 19, 2026, 5:00pm

Electronic Submittal Location:
https://procurement.opengov.com/portal/cosb

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)

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