Project Information

Bid Title

Tax Sale Title Search

Issuing Agency

Town of North Kingstown

Location

Rhode Island

Published Date

Nov 24, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Tax Sale Title Search
Category:	Purchasing
Status:	Open

Description: Please See Related Documents Publication Date/Time: 11/24/2025 12:15 PM Closing Date/Time: 12/10/2025 10:00 AM Related Documents: Tax Sale Title Search w datesTM

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NORTH KINGSTOWN RHODE ISLAND

100 FAIRWAY DRIVE

NORTH KINGSTOWN, R.I. 02852-6202

PHONE: (401) 294-3331

FAX: (401) 583-4140 www.northkingstownri.gov

INVITATION FOR BIDS

Department of Finance

Sealed bids for the above will be accepted in the Office of the Purchasing Agent, Town

Municipal Offices, 100 Fairway Drive, North Kingstown, RI 02852, until 10:00am on

Wednesday December 10, 2025.

The bid will be opened under dual control by purchasing/finance and a representative of the

department requesting the bid. Bid results will be posted on the Town's website by the end of the

day of opening.

Submissions will be accepted via mail or hand delivered to the Municipal Office.

NO BIDS WILL BE ACCEPTED AFTER WEDNESDAY DECEMBER 10, 2025

DEADLINE.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE

TOWN AND/OR STATE OF RHODE ISLAND PURCHASING WEBSITES FOR ANY

SUBSEQUENT BID ADDENDUM. NO ADDENDA WILL BE ISSUED OR POSTED

WITHIN FORTY-EIGHT (48) HOURS OF THE BID SUBMISSION DEADLINE.

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) "Competitive Sealed Bidding" and the

award shall be made on the basis of the lowest evaluated or responsive bid price.

Specifications may be obtained at the Purchasing Agent's Office at the address listed above.

A certificate of Insurance showing $1 million General Liability and $1 million Any Auto, with

the Town being named as an additional insured, Worker's Compensation, with a waiver of

subrogation will be required of the successful bidder.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof;

to waive any formality in same, or accept any proposal deemed to be in the best interest of the

Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid

or bid opening, provided a request is received three (3) days prior to said meeting by calling

(401) 294-3331, ext. 142.

PLEASE SUBMIT ONE (1) ORIGINAL, and ONE (1) ELECTRONIC COPY(thumb)

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SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) "Competitive Sealed Bidding", and

the award shall be made on the basis of the lowest evaluated or responsive bid price.

The following factors will be considered in determining the lowest evaluated or responsive bid

price:

Bid Price.

Meets or exceeds bid specifications; line-by-line items are included with each bid specification.

Each line is to be filled in, yes or no, with any exceptions noted.

Delivery date.

Warranty/Guarantee.

All items bid to be NEW-No demonstrators, used or prototypes will be accepted.

Past performance by brand name bid.

Early Payment Discount.

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TOWN OF NORTH KINGSTOWN

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Purchasing

Department Finance, Town Municipal Offices. 100 Fairway Drive. North Kingstown. Rhode Island

02852, and clearly marked with the name of the item bid, and the date and time of opening. Bids

will be received by the Purchasing Agent up to the specified time as noted on the Invitation to Bid,

and publicly opened and read aloud at the specified time.

Proposals submitted for a specified item must not be combined under the same cover with any

other bid item.

It is the bidder's responsibility to see that their bid is delivered within the time and at the place

prescribed. Proposals received prior to the time of opening will be securely kept unopened. No

responsibility will attach to any officer or person for the premature opening of a proposal not

properly addressed and identified.

Any bid received after the time and date specified shall not be considered, by messenger or by

mail, even if it is determined by the Town that such non-arrival before the time set for opening was

due solely to delay in the mails for which the bidder is not responsible. Conditional or qualified

bids will not be accepted.

ARTICLE 2. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled

in, in ink or typewritten, both in words and figures. Erasures or other changes must be explained or

noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard against opening

prior to the time set, therefore.

The Town may consider any bid not prepared and submitted in accordance with the provisions

hereof and reserves the right to reject any or all proposals in whole or in part, toward any item,

your offer, or total bid; to waive any technical defect or formality in same, or to accept any

proposal deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic, or oral bids, amendments or withdrawals will not be accepted.

ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to the time specified for

the opening. Bids may be modified in the same manner. Negligence on the part of the bidder in

preparing the bid confers no right of withdrawal or modifications of their bid after such bid has

been opened.

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ARTICLE 5. QUALIFICATIONS OF THE BIDDER

'Ihe Town reserves the right to request each bidder to present evidence that they are

normally engaged in purveying the type of product or equipment bid on. No bid shall be

considered from bidders who are unable to show that they are normally engaged in

purveying the type of product or equipment specified in the bid proposal.

To receive full consideration, the bidder must submit literature and necessary details,

when applicable, on the material or service he proposes to furnish in order that the Town

may have full information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE BIDDER

At the time of opening of bids, each bidder will be presumed to have inspected the

Specifications and Contract Documents (including all addenda) which has been sent to

the address given by such bidder. The failure or omission of any bidder to receive or

examine any form, instrument, or document shall in no way relieve any bidder from any

obligation in respect to their bid.

Any exceptions or deviations from the provisions contained in this Specification must be

explained in detail and attached to the proposal. If such deviations do not depart from the

intent of this notice and are in the best interest of the Town, the proposal will receive

careful consideration.

ARTICLE 7. "OR EQUAL" BIDDNG

The Town intends to permit liberal scope in bidding and specifically does not intend to

limit bidding to any one make or model. Whenever a material, article or piece of

equipment is identified by reference to manufacturers' or vendors' names, trade names,

catalogue numbers, etc., it is intended merely to establish a standard; and any proposed

material, article, or equipment of other manufacturers and vendors which will perform

adequately the duties imposed by the general design will be considered equally

acceptable provided it is in the opinion of the Town to be of equal substance and

function.

ARTICLE 8. PRICES

Bidders shall state the proposed price in the manner as designated in the Bid Proposal

Form. In the event that there is a discrepancy between unit prices and the extended totals,

the prices shall govern. In the event that there is a discrepancy between the price written

in words and written in figures, the prices written in words shall govern.

The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is awarded

by the Town Council. After award by the Town Council, said prices shall then remain

firm for the duration of the Contract.

ARTICLE 9. TAX EXEMPTIONS

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956

General Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is

exempt from payment of Federal Excise Taxes. The prices bid must be exclusive of taxes

and will be so construed. Exemption certificates will be completed as required by the

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successful bidder.

ARTICLE 10. CONTRACT PERIOD AND TERM OF AGREEMENT (When

Applicable to Bid)

The contract period is found in the Standard Form of Agreement. If financially

advantageous to the Town of North Kingstown, these contracts may be renewed or

extended, from time to time, when agreed to, in writing, by both parties.

ARTICLE 11. LABOR REGULATIONS (When Applicable to Bid)

The following paragraphs regarding nondiscrimination in employment shall be

included and become part of these specifications:

a. Contractors shall comply with the provisions of the General Laws of Rhode Island

and attention is called to Title 37, Chapter 13, Section 1-16, relative to the

payment of wages, obligation: and charges by Contractors on public works

projects.

b. Non-resident Contractors are subject to Section 44-1-6 of the Rhode Island

General Laws, amended. (OUT OF STATE CONTRACTORS.)

c. The successful bidder will be required to comply with the Davis-Bacon Act

(40USC 2 to a as supplemented by Department of Labor regulations (29CFR Part

5).

d. The successful bidder will be required to comply with the Contract Works Hours

and Safi Standards Act (40 USC 327-330) as supplemented by Dept. of Labor

Regulations (29CFR, P 5).

e. The successful bidder will be required to comply with Executive Order 11246,

entitled Eq Employment Opportunity, as amended, and as supplemented in

Department of Labor regulations (41 CFR Part 60).

f. The successful bidder will be required to comply with the Copeland "Anti-

Kickback" Act ( USC 874) as supplemented in Department of Labor regulations

(29 CFR, Part 3).

g. The successful bidder will be required to comply with the Safety and Health

regulations ( CFR, Part 1926, and all subsequent amendments) as promulgated by

the Department of Lab h. The successful bidder will be required to comply with

Title VI of the Civil Rights Act of 19 (P.L. 88-352).

ARTICLE 12. INSURANCE (When Applicable to Bid)

The Vendor shall assume responsibility and liability for all injuries to persons or damages

to property, directly or indirectly due to, or arising out of, their operations under the

contract and shall be responsible for the proper care and protection of all work performed

until completion and final acceptance by the Town.

The Vendor shall also indemnify and save harmless the Town of North Kingstown against

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Commodity Codes

• NAICS 541191Title Abstract and Settlement Offices

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