Project Information

Bid Title

Fire Station 5 Mowing Project

Issuing Agency

City of Hopkinsville

Location

Kentucky

Published Date

Mar 16, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening date	Closing date
Fire Station 5 Mowing Project Sealed bids must be received no later than 11:00 a.m., local time, Wednesday, April 01, 2026.

Attachment Preview

INVITATION TO BID

2026 Fire Station 5 Mowing Project

Bid Number: 2026-10220-001

City of Hopkinsville

715 South Virginia Street

Hopkinsville, KY 42240

Phone: (270) 890-1400

Table of Contents

TABLE OF CONTENTS ..............................................................................................................2

INVITATION TO BID ...................................................................................................................3

BIDDER INFORMATION AND REQUIREMENTS...................................................................... 4

General ...................................................................................................................................... 4

Bidder's Responsibility to the City .............................................................................................. 4

Contract Period .......................................................................................................................... 4

Pricing or Bid Amounts............................................................................................................... 5

Addenda .................................................................................................................................... 5

Taxes… ..................................................................................................................................... 5

Submission of Bids .................................................................................................................... 5

Bid Evaluation Bases ................................................................................................................. 5

Award Of Contract ..................................................................................................................... 6

Insurance ................................................................................................................................... 6

Subcontracting ........................................................................................................................... 6

Payment..................................................................................................................................... 7

Termination................................................................................................................................ 7

SPECIFICATIONS ..................................................................................................................... 8

Project Scope ............................................................................................................................ 8

Wages........................................................................................................................................ 8

Anticipated Progression of Work ................................................................................................ 8

Timetable for Work..................................................................................................................... 8

BID FORM ................................................................................................................................. 9

IMPORTANT: ADVISE IMMEDIATELY IN THE EVENT ANY OF THE ABOVE DOCUMENTS

ARE NOT ENCLOSED.

2

CITY OF HOPKINSVILLE

KENTUCKY

42240

INVITATION TO BID

for the

CITY OF HOPKINSVILLE

2026 – FIRE STATION 5 MOWING PROJECT BID

Bid Number: 2026-10220-001

The City of Hopkinsville is accepting bids from licensed contractors to mow from April 25, 2026

through October 31, 2026 on a bi-weekly cycle in Hopkinsville. The property listed in the packet

is for the mowing of the Fire Station 5, 101 Walton Way, Hopkinsville, KY 42240.

If you are a licensed contractor interested in bidding on this work, you can obtain a bid packet

by contacting:

Fire Chief Steve Futrell

715 South Virginia Street

Hopkinsville, KY 42240

Phone: (270) 890-1400

at our website www.hopkinsville.ky.us

Sealed bids must be received no later than 11:00 a.m., local time, Wednesday, April 01, 2026 at

which time the bids will be opened and read aloud publicly in the Council Chamber of the

Hopkinsville Municipal Building. Sealed bids should be sent to the City of Hopkinsville, 715

South Virginia Street, P.O. Box 707, Hopkinsville, Kentucky 42240.

MAYOR JAMES R. KNIGHT JR.

CITY OF HOPKINSVILLE

The following pages contain the Bidder Information and Requirements, Specifications and Bid

Form.

3

BIDDER INFORMATION AND REQUIREMENTS

General

Sealed bids, subject to the conditions, specifications, and instructions below and as

attached, will be accepted until 11:00 a.m., local time, Wednesday, April 01, 2026, in the

Council Conference Room 214, 715 South Virginia Street, Hopkinsville, Kentucky 42240.

Telephone: (270) 890-0600.

All bids are to be submitted on and in accordance with the attached Bid Form. The form

must be signed by an authorized representative of the bidder and dated in the appropriate

space.

Each bid must be submitted in a sealed envelope and clearly and prominently marked

on the outside of the envelope with the following:

SEALED BID

2026 – Fire Station 5 Mowing Project

Bid Number: 2026-10220-01

If forwarded by mail, the sealed envelope containing the bid must be enclosed in another

envelope marked “SEALED BID” and mailed to the City of Hopkinsville, 715 South Virginia

Street, Hopkinsville, Kentucky 42240, allowing sufficient time for such mailing to reach this

address prior to the scheduled closing time for receipt of bids.

Additional information or clarification of any of the instructions or information contained

herein may be obtained from the Fire Chief at (270) 890-1400.

The successful bidder(s) will be required to possess a City of Hopkinsville business

license prior to the official award of the contract and for the duration of the contract period.

Specifications are based on City needs and standards to meet specific City

requirements. Specifications are not established arbitrarily to limit competition or to exclude

otherwise competitive bidders.

In case of disputes as to whether the service quoted or delivered meets specifications,

the decision of the Fire Chief, or other authorized City representative, shall be final and binding

on all parties.

Bidders should base their bidding on the cost per listed address or lots, not per man

hour, nor per equipment hour, nor a minimum number of lots.

Bidder's Responsibility to the City

The City of Hopkinsville will hold each bidder responsible for compliance with all

specifications and compliance with all federal, state, and local laws and regulations applicable to

this bid and any subsequent contract.

Contract Period

The normal contract period will be for April 12th through October 31st, on a bi-weekly

cycle.

This contract will be for one year only.

4

Pricing or Bid Amounts

Throughout the term of the contract(s), the prices bid may not be changed.

Addenda

Any bidder(s) finding discrepancy in or omission from the specifications, in doubt as to

their meaning, or believing that the specifications are discriminatory shall notify the Fire Chief, in

writing, a minimum of five (5) working days before the scheduled bid opening. Clarifications or

changes in these specifications will be issued, in writing, only by the Fire Chief or his authorized

representative. Inquiries should be directed to the Fire Chief. Exceptions, as taken by the

bidder(s), in no way obligate the City to change the specifications.

Taxes

Quoted prices shall include all federal, state, county, and city taxes. The City will not

agree to change any bid prices because a successful bidder failed to include any taxes.

Submission of Bids

The submission of a bid shall be considered an agreement by the bidder to all the terms,

conditions, and specifications provided herein and in the various bid documents.

Any bidder may withdraw his or her bid either in person or in writing at any time prior to

the award of bids.

Bid Evaluation Bases

The price per property and evidence of adequate manpower and equipment will be the

primary bases for evaluating the bids.

Bids which show any omission, irregularity, and alteration of forms, conditional or

unconditional additions not called for, unresponsive bids, or bids obviously unbalanced may be

rejected.

PRICE……………………………………………………………………….50

CONFORMANCE WITH MINIMUM SPECIFICATIONS………………45

LOCAL VENDOR………………………………………………………….05

TOTAL

100

The City reserves the right to reject any and all bids.

Award of Contract

Bids will be awarded on the bases of best price per property and evidence of

adequate manpower and equipment to perform the job in the time allotted. For instance, a

bidder who gives the best bid for only one property will be awarded a contract for that one

property. If another bidder gives the best bid on five properties, that bidder will be awarded a

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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