Project Information

Bid Title

Invitation to Bid: Roof Replacement

Issuing Agency

City of Florence

Location

South Carolina

Published Date

Jan 13, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01

Original Source

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Bid Documents

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Project Description

bid number	bid description	cloising date	bid file
2026-01 Invitation to Bid: Roof Replacement	The City of Florence is accepting sealed bids from qualified and licensed contractors to remove the current roof and replace with TPO membrane roof at Fire Station No. 2 located at 250 E. Marion Street, Florence, SC.	Wed, 02/04/2026	2026-01-invitation-to-bid.pdf

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INVITATION TO BID NO. 2026-01

ROOF REPLACEMENT

Sealed bids will be received in the Office of Purchasing and Contracting in the City Center at

324 W. Evans Street, Florence, South Carolina, 29501 until February 4, 2026 at 2:00 pm from

qualified vendors to remove current roofing materials and replace with a TPO membrane roof at

Fire Station No. 2 located at 250 E. Marion Street, Florence, SC.

Bids must be submitted in a sealed envelope with “Bid No. 2026-01 Roof Replacement”

clearly marked on the outside of the envelope for easy identification by the City of Florence.

Any bids received later than the specified time will not be accepted/considered. The City will not

be responsible for late submission caused by the postal service, other carriers, or any other

delivery problems regardless of the reason. The City does not accept electronic/email bids. Bids

submitted by mail, Federal Express, United Parcel Service, etc. must meet these same

requirements and should be addressed to:

City of Florence

City Center

324 W. Evans St.

Florence, SC 29501-3430

The City of Florence under Title VI of the Civil Rights Act of 1964 and related statutes ensures

that no person shall on the grounds of race, color, national origin, sex, disability, and age, be

excluded from participation in, be denied the benefits of, or be otherwise subjected to

discrimination under any program or activity it administers.

La ciudad de Florencia en el Título VI de la Ley de Derechos Civiles de 1964 y los estatutos, se

asegura de que ninguna persona por motivos de raza, color, origen nacional, sexo,

discapacidad, edad, ser excluido de participar en, ser negado los beneficios de, o ser de otra

manera sujeto a discriminación bajo cualquier programa o actividad que administra.

The City of Florence reserves the right to engage in discussions with any or all responsible

bidders who submit bids which appear to be eligible for award, for the purpose of clarification to

assure full understanding of and responsiveness to the Invitation to bid requirements herein.

This solicitation does not commit the City of Florence to award a contract/purchase order, to pay

any costs incurred in the preparation of a bid, or to procure or contract for services. The City of

Florence reserves the right to reject any and all responses, to cancel this solicitation, and to

make an award deemed in its own best interest.

Lynwood F. Givens

Purchasing Agent

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MINORITY, WOMAN, AND VETERAN OWNED BUSINESS

The City of Florence welcomes and encourages submissions from minority, woman, and

veteran owned businesses. Please indicate that you are a minority or woman owned business

with your request for bid documents.

Minority Business Owners (minority, woman, and veteran owned businesses) will be afforded

full opportunity to submit proposals in response to this invitation and will not be discriminated

against on the grounds of race, color, creed, sex or national origin in consideration for an award.

It is the policy of the City that minority, woman, and veteran owned business enterprises

(MBE/WBE/VBE) have an opportunity to participate at all levels of contracting in the

performance of City contracts to the extent practical and consistent with the efficient

performance of the contract.

The successful company must ensure that all subcontractors, agents, personnel assigned by or

employees of prime company and subcontractors are not discriminated against because of their

race, color, religion, sex or national origin. Bidders must make positive efforts to provide equal

employment opportunity for minority and women owned businesses.

LOCAL AND MINORITY BUSINESS ENTERPRISE PURCHASING PROGRAM:

When lowest bid is the principal determining factor in a bid selection process it is the intent of

the City of Florence to provide preference first to local businesses within the City or County of

Florence; however, if no local business is eligible or able to participate, preference shall then be

provided by the City to minority business enterprises based on the following guidelines:

a. For purposes of this policy, a “local business” is defined as a person, firm, contractor,

corporation, or other business entity offering the services and/or products being bid by

the City that maintain a place of business and have a physical business address

located and operating within the City or County of Florence. The business must have

been established for not less than one year within the City or County of Florence and

have a valid City of Florence Business License for a minimum of 12 months prior to the

bid date.

b. For purposes of this policy, a minority business enterprise (MBE) is defined as an MBE

that is certified in accordance with South Carolina Regulations § 19-445.2160, as

authorized by §11-35-5270 the South Carolina Code of Laws, as amended.

c. When lowest bid is the principal determining factor in the selection process any “local

business” as defined in Subsection A above that submits a responsible and responsive

bid within 5% (if the business is located within the City of Florence) or 3% (if the

business is located within Florence County) of the non-local bidder who submitted the

lowest bid may match the bid submitted by the non-local bidder. A “local business”

that is within the percentage guidelines of the lowest bid received shall then be eligible

for award of the contract.

d. If the lowest bid is not a “local business” and a “local business” is within the

percentage guidelines of the lowest bid received, the “local business”, subject to the

provision of Subsection H below, shall be awarded the contract if it is willing to provide

goods or services at the same price of the lowest bid received.

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e. If conditions of Subsections C above are met and the qualified “local business”

declines or is unable to match the lowest bid, then the option to do so moves to the

next qualified “local business”, if such business' bid is within the percentage guideline

of the lowest bid and is similarly responsible and responsive.

f. In the event there is no “local business” eligible or willing to match the lowest bid, the

lowest responsible and responsive bid submitted by an MBE, if any, would be allowed

the opportunity to match the bid submitted by the non-local bidder and thereby be

awarded the contract when lowest bid is the primary determining factor in the bid

selection process.

g. If a procurement is to be made pursuant to state funding requirements, federal funding

requirements, bond covenants, or other outside funding source requirements which

prohibit or restrict local or MBE preference, then no local or MBE preference

consideration will be given.

h. The provisions for a local or MBE preference does not prohibit the right of the City to

compare quality of materials proposed for purchase and compare qualifications,

character, responsibility and fitness of all persons, firms, contractors, corporations, or

other business entities submitting bids. Accordingly, the local or MBE preference for a

particular procurement may be waived by the City Manager upon written

recommendation and justification by the Department Director.

INSTRUCTION TO BIDDERS

The successful bidder must have a South Carolina General Contractors License and

must be authorized to sell the stated product or perform the services outlined in the

specifications of this bid document.

All bids must be signed by an authorized officer or agent of the company submitting the bid.

The City will assume no responsibility for oral instructions or suggestions. All official

correspondence in regard to the specifications should be directed to and will be issued by the

City Purchasing Agent.

DEFINITIONS: Responsible Bidder means a bidder who has the capability in all respects to

fully perform the stated requirements, and the integrity and reliability which will assure good faith

performance.

Responsive Bidder means a bidder who has submitted a bid which conforms in all material

respects to the Invitation to Bid.

PROTEST: Any actual or prospective vendor, bidder, or contractor who is aggrieved in

connection with the solicitation or award of a contract may formally protest to the Chief Financial

Officer. The protest shall be submitted in writing within seven (7) days after such aggrieved

person or party has received the bid tabulation or the intent to award letter.

DISPUTES: In cases of disputes as to whether or not an item or service quoted or delivered

meets the specifications, the decision of the City of Florence shall be final and binding on all

parties. The Purchasing Agent may request in writing, the recommendation of the head of the

City agency using the item or other objective sources.

DEVIATIONS: Any deviations from the specifications contained herein must be noted in detail

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on the bidder’s bid response for the City of Florence’s consideration. Failure to submit

documentation of deviations shall be grounds for rejection of the item offered to the City of

Florence.

CHANGES: Any changes in this Invitation to Bid after the purchase order/contract agreement

has been awarded must be with the written consent of the Purchasing Agent or the City

Manager; otherwise, the responsibility for such changes lies with the vendor.

INQUIRIES: Questions concerning this invitation to bid should be directed to the City

Purchasing Agent, Lynwood F. Givens in writing by e-mail at lgivens@cityofflorencesc.gov.

The deadline for the submission of all inquiries is January 28, 2026 at 5:00 pm Any

changes to the specifications in the bid package shall be in writing in an addendum. All

Addendums will be posted on the City of Florence website at

https://www.cityofflorencesc.gov/public-bid-information. It will be the responsibility of

bidders to periodically check the website for addendums.

OWNERSHIP OF MATERIAL: Ownership of all data, material and documentation originated

and prepared for the City of Florence pursuant to this contract/purchase order shall belong

exclusively to the City of Florence.

A complete copy of the City of Florence purchasing policies and procedures manual can

be downloaded from the City of Florence website at

https://www.cityofflorencesc.gov/public-bid-information.

Bids must be signed by an individual legally authorized to offer the pricing and response to this

invitation to bid. Any bid that is not signed will not be considered for evaluation.

WARRANTY

The membrane must have a warranty with the warranty information included in the bid packet.

A workmanship warranty shall also be included and listed in the bid packet as well.

MANDATORY PRE-BID MEETING

The pre-bid meeting will be held on January 21, 2026 at 2:00 pm at Fire Station NO. 2

located at 250 E. Marion Street, Florence, SC. The purpose of the pre-bid Meeting is to

review the scope of work, specifications, and to receive questions from interested general

contractors. Attendance by a responsible representative of the firm is required at the pre-

bid meeting. Firms not properly represented at the pre-bid meeting will not be considered

for evaluation.

CRITERA FOR AWARD

The bid is to be awarded to the lowest responsible/responsive bidder that best meets all of the

City of Florence’s specifications.

Firms are requested to submit Two (2) copies of the bid on the City of Florence Bid sheet

included in this invitation to bid. The bid will be awarded to the lowest responsible/responsive

bidder that best meets the City of Florence’s specification/scope of work, taking into

consideration but not limited to the following:

1. Price

2. Experience of the Company

3. Timeliness of completion of work

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BID RESPONSE

1. Bid price should include all costs for preparation, cleanup, material, equipment, labor, and

supervision to install listed equipment pursuant to the specifications in this invitation to bid

2. The bid price will be broken into (3) separate sections with each having a total price.

3. All sections shall use the same roofing materials

4. Warranty for both materials and workmanship

The City shall have sole discretion in evaluating the bids and qualifications of the

responders. The City reserves the right to select the bid that it may determine to

be in the best interest of the City. The City also reserves the right to reject any

and all bids, including that of the selected bidder if satisfactory contract

negotiations cannot be concluded.

Bid tabulations will be sent to all bidders via email and posted on the City of Florence

website at https://www.cityofflorencesc.gov/public-bid-information. Before the award

of contract/purchase order, any respondent may be required to show that they have the

necessary license, facilities, experience, ability, and financial resources to perform the

work in a satisfactory manner. Respondents may be required to furnish the City with

sworn statements as to their experience. No contract/purchase order will be awarded

except to responsible offerors capable of performing the class and type of work required.

SCOPE:

The City of Florence is seeking bids from qualified vendors to remove and replace the existing

roof at Fire Station 2 located at 250 E. Marion St., Florence SC.

The bidder should submit a bid price for each of the (3) three sections of buildings roofs

independently. This will include the upper section and the (2) two lower sections.

SPECIFICATIONS:

Section 1 – Center (high) roof section

1. Remove old roof section down to original decking

2. Install 1 ½” insulation board and anchor into decking

3. Furnish and install fully adhered 60 mil commercial grade TPO membrane roof

system.

4. Flash in vertical walls with TPO and tie into existing wall coping

5. Replace roof drain(s) and flash in (check drainpipe underneath to ensure proper seal

and operation

6. Flash in unit, pipes, and all other protrusions

7. Clean and dispose of all job-related debris

Section 2 – Right side roof section (over dorms)

1. Remove old roof section down to original decking

2. Install 1 ½” insulation board and anchor into decking

3. Furnish and install fully adhered 60 mil commercial grade TPO membrane roof

system.

4. Flash in vertical walls with TPO and tie into existing wall coping

5. Replace roof drain(s) and flash in (check drainpipe underneath to ensure proper seal

and operation

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Commodity Codes

• NAICS 238160Roofing Contractors

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