Project Information

Bid Title

George County, MS 911 Dispatch Radio System RFP

Issuing Agency

George County

Location

Mississippi

Published Date

Nov 22, 2024

Closing Date

Jan 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

98932550

Original Source

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Bid Documents

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Project Description

Title:	George County, MS 911 Dispatch Radio System RFP
Ends:	24-Jan-2025 12:00:00 PM CST

Listing Information/Advertisement:

REQUEST FOR PROPOSALS (RFP) FOR 911 DISPATCH RADIO SYSTEM
Notice is hereby given that Board of Supervisors of George County, Mississippi, will receive electronic and sealed proposals in the Board Room, George County Administrative Building, 329 Ratliff Street, Lucedale, MS, 39452, until 10:00 a.m. on Monday, the 9th of December, 2024, for the following:

P25 Digital Trucked Radio System to improve George County’s 911 Dispatch & Emergency Communication Center.
Proposals are invited for all materials, labor, tolls, and services necessary to construct, install, and connect:
P25 700/800 MHz Digital Trucked Radio System
911 Dispatch Consoles for a P25 System with Video Displays, Furniture, and Cabling
Radio equipment for portable, mobiles, control stations
The entire 151 pages RFP, including Contract Terms, Drawings and Specifications, are on file at the George County Administrative Office at 329 Ratliff Street, Lucedale, MS 39452, (601) 947-7506 during regular business hours. The official request for proposals (RFP) and bid documents can be downloaded from Central Bidding at www.centralbidding.com.

All electronic RFP responses, including the point-by-point response and associated attachments, should all be submitted via the Responsive.io website. All printed and sealed RFP proposals, including point-by-point responses and attachments, should be mailed or delivered to the Chancery Clerk at 355 Cox Street, Lucedale, MS 39452. All bid envelopes should contain the bidder’s name and mailing address on the outside of the envelope and reference to this RFP.

A mandatory pre-proposal conference and site visit for all interested vendors will be held Wednesday, Nov. 06, 2024 at 10 a.m. starting in the County Administration Building (329 Ratliff Street, Lucedale, MS).

The RFP Response shall be divided into two sections: 1) Technical and 2) Pricing. All RFP responses including the point-by-point response and associated attachments should all be submitted via the Responsive.io/George County, MS Radio System RFP. To keep the technical proposals and pricing proposals separate, vendors must submit these section responses separately to the corresponding RFP.

The Technical portion of the RFP is available at Responsive.io/George County, MS Radio System RFP/Technical. The Pricing portion of the RFP is available at Responsive.io/George County, MS Radio System RFP/Pricing. Do NOT put your price in the technical proposal or the entire proposal will be disqualified. Computer Aided Dispatch (CAD) software will not be included in this RFP.

To access the RFP technical section this link should be used.
http://app.rfpio.com/survey/public/651c47e1fde9cd7d7785f835_668c4c5c0c28c5215a41ba78/George-County-Mississippi-Technical-Sectionhttp://app.rfpio.com/survey/public/651c47e1fde9cd7d7785f835_668c4c5c0c28c5215a41ba78/George-County-Mississippi-Technical-Section

To access the separate pricing section this link should be used.
http://app.rfpio.com/survey/public/651c47e1fde9cd7d7785f835_670d5ea4f0f5cd5c4ee215d6/George-County-Mississippi-Pricing
The RFP opening of the pricing proposal will be public. The County will discuss and accept proposal recommendations at the next regular scheduled Board Meeting. All submitting vendors will be notified of the results. All RFP Responses become property of the County. For any questions relating to the electronic process, please email [email protected] .

The Project’s anticipated time of completion of procurement for Phase 1 through 3 in no greater than SIX (6) months following the County’s written order to commence (Notice to Proceed). The maximum time allowable for completion of Phase 1 through Phase 3 is THREE HUNDRED SIXTY-FIVE (365) calendar days following the COUNTY'S written order to commence. The Project’s anticipated time for completion of procurement for Phase 4 is not greater than EIGHTEEN (18) months from Notice to Proceed.

The Project will not be deemed completed until all radio equipment has been installed; all training has been completed; receipt of configuration documentation has occurred; and a Certificate of Substantial Completion has been issued by the Consultant for any remaining punch list items.

Proposals must be accompanied by a “Proposal Guarantee” consisting of a Bid Bond, Cashier’s Check or Certified Check in the amount of 5 percent of the amount of the bid.

The successful bidder will be required to furnish a “Payment and Performance Bond” if the bid equals or exceeds $25,000.

On bids which equal or exceed $75,000; a “Certificate of Responsibility” classification issued by the Mississippi State Board of Contractors will be stated in the electronic response under Vendor Info or Vendor Certifications or written on the outside of the sealed envelope containing the responses.

The ability to obtain any insurance required by the contract documents which does not require proof of coverage to be contained in the submitted bid (such as bid bonds), must be demonstrated in the bid by the means specified in the contract documents.  Proof of actual insurance coverage must be submitted within FIVE (5) business days from the bid acceptance.

In compliance with the laws of the State of Mississippi, in choosing materials for the project, the successful bidder will be given preference to materials grown, produced, prepared, made or manufactured within the State of Mississippi.  The foregoing notwithstanding, no preference will be given to materials grown, produced, prepared, made or manufactured in the State of Mississippi when other materials of like quality produced outside the State of Mississippi may be purchased or secured at less cost, or any other materials of better quality produced outside the State of Mississippi can be secured at a reasonable cost.

Bids may be held by George County, Mississippi, for a period not to exceed SIXTY (60) days from the date of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of Bidders, prior to awarding of the Contract.

The County reserves the right to reject any and all bids and to waive any informality in the proposal accepted.
All persons having a contract with George County must adhere to the County's policy concerning non?discrimination without regard to race, creed, color, age, sex, national origin, or handicap.

The George County Board of Supervisors approved this RFP for public publication and posting on 7th day of October, 2024 during a regularly schedule Boarding Meeting.

Publish Dates:  Oct. 17, 2024 and Oct. 24, 2024

Additional Notes/Requirements

To access the RFP technical section this link should be used.
http://app.rfpio.com/survey/public/651c47e1fde9cd7d7785f835_668c4c5c0c28c5215a41ba78/George-
County-Mississippi-Technical-
Sectionhttp://app.rfpio.com/survey/public/651c47e1fde9cd7d7785f835_668c4c5c0c28c5215a41ba78/
George-County-Mississippi-Technical-Section

To access the separate pricing section this link should be used.
http://app.rfpio.com/survey/public/651c47e1fde9cd7d7785f835_670d5ea4f0f5cd5c4ee215d6/George-
County-Mississippi-Pricing

DOWNLOAD BID DOCUMENTS

George_County_Mississippi_P25_Radio_System_RFP_17OCT.docx.pdf (1.2 MB)
George County 911 Dispatch Radio System- RFP Public Advertising.pdf (116.8 KB)
George County MS Addendum 1.911 Dispatcch Update.pdf (176.6 KB)
Non-collusion Form.911 Dispatch Update.pdf (44.4 KB)

SUBMITTAL INFORMATION

Creator Username:	GCMSCS
Bidding Privacy:	Bid encryption
Started:	17-Oct-2024 12:00:00 AM CDT
Ends:	24-Jan-2025 12:00:00 PM CST ( 62d, 17h+ )
History:	596 Views
Event Status:	Event open for bids
Actions:	Sign-In to Bid
Visitors:	Visitors/Central Bidding Plan Holders

Commodity Codes

• NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
• NAICS 811213Communication Equipment Repair and Maintenance

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