Project Information

Bid Title

RFP 2025-003 Citywide Generator Service & Maintenance

Issuing Agency

City of Waco

Location

Texas

Published Date

Aug 10, 2025

Closing Date

Aug 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 2025-003

Original Source

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Bid Documents

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Project Description

Project: RFP 2025-003 Citywide Generator Service & Maintenance

Ref. #: RFP 2025-003

Department: Fleet Services

Type: RFP

Status:

Open

Open Date: Jun 26th 2025, 4:00 PM CDT

Questions Due Date: Aug 19th 2025, 5:00 PM CDT

Contact Information: Christopher Hanchard, Christopherh@Wacotx.gov

Close Date: Aug 25th 2025, 2:00 PM CDT

Project Description: The City of Waco is seeking vendors to provide comprehensive citywide maintenance and service for permanently installed generators within the City of Waco, ensuring optimal functionality and reliability of these critical assets. This includes routine maintenance services such as inspections, testing, and preventive measures to ensure compliance with manufacturer recommendations and industry standards. The vendor will also address all necessary repairs to
restore functionality in the event of equipment failure. As part of their responsibilities, the vendor shall submit a detailed service plan outlining their maintenance schedules, response times for repairs, and any additional recommendations to enhance the performance and lifespan of the generators. Emergency repair services must also be available to address urgent issues promptly.
In addition, the vendor will be required to provide telematic reporting on the status and health of each generator. This reporting should include real-time and historical data, such as operational performance, runtime hours, fuel levels, and any identified issues or alerts. The telematic reports must be submitted to the City regularly and be accessible upon request to allow the City to monitor the generators' overall condition and ensure accountability. All work performed under this scope must adhere to applicable safety regulations, codes, and standards to guarantee the reliability and safety of the generators for citywide operations.
The City reserves the right to purchase additional generators during the term of the Contract, and the current scope of services will be expanded to include the maintenance, repair, and monitoring of any new generators added to the City's inventory.

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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