Project Information

Bid Title

Transit Vehicle Wrapping Services-Annual Contract

Issuing Agency

Charlotte County

Location

Florida

Published Date

Apr 8, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-366

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

File No:

26-366

Description:

Transit Vehicle Wrapping Services-Annual Contract

Contact:

Chastity.Williams@CharlotteCountyFL.gov

File number:

20260366

Due Date:

4/15/2026 2:00:00 PM

Notice:

263661

Package:

263662

Registered Vendors Notified:

263663

Presubmittal Sign-in:

Tabulation:

Recommendation:

Addendum:

263666a

Commodity Codes:

25500, 25522, 25524, 25526, 96500, 96546

Attachment Preview

Charlotte County Purchasing Department

18500 Murdock Circle, Suite 344

Port Charlotte, Florida 33948-1094

Phone 941.743.1378

Fax 941.743.1384

APRIL 8, 2026

TO: PROSPECTIVE BIDDERS

RE: BID 20260366, TRANSIT VEHICLE WRAPPING SERVICES-ANNUAL CONTRACT

BID DUE DATE: APRIL 15, 2026,

ADDENDUM NO. 1

Bidders are hereby notified that this addendum shall be made a part of the above-named proposal and contract documents.

The following is issued to modify, and/or clarify the proposal and contract documents. These items shall have the same force

and effect as the original Bid and contract documents, and Bids to be submitted on the specified date shall conform with the

additions, deletions and revisions as listed herein.

ITEM #1: QUESTIONS/ANSWERS:

Q1: Please confirm that the County will provide a contact on site to move each vehicle as they are completed

and moved for the next vehicle install.

A1: Yes, the County staff will communicate with vendor and provide staff assigned to move vehicles.

Q2: Please confirm all vinyl material is regular opaque not reflective for night safety.

A2: Yes

Q3: Confirm if Contractor is required to provide unit numbers and if so, how many sets, how many digits and

what size, format (reflective and opaque vinyl material).

A3: Contractor is not required to provide unit numbers.

Q4: Confirm final artwork will be provided in high-resolution vector files (e.g. Adobe Illustrator)

A4: Yes, will be provided

Q5: Please confirm you will provide Pantone Matching System (PMS, not CMYK) Color Codes to avoid the need

for color-matching?

A5: Yes, confirmed

Q6: Is "open flame" (blow torches) permitted on site?

A6: A blowtorch should be used at least 35 feet (10.7 m) from flammable materials, or those materials must be

protected with fireproof coverings, and the work area should remain a clear, hazard-free zone since sparks can

travel that far. A Class ABC fire extinguisher must be kept within 20 feet (6 m), work should be done on fire-resistant

surfaces with proper ventilation, and torches should never be left unattended. Fuel and oxygen cylinders must be

secured upright and kept away from the work area, and a 30-minute fire watch is required after finishing to check

for smoldering fires. Personal safety requires wearing proper protective gear such as eye protection, flame-

resistant clothing, gloves, and boots, avoiding synthetic or loose clothing, and always directing the torch flame

away from yourself and others.

BID NO. 20260366, ADDENDUM NO. 1

Q7: Can electronic signature be used, or should wet/ink signatures be scanned to PDF?

A7: Electronic signatures can be used however please make sure they are submitted on all pages required to be

returned.

Q8: Please confirm shipping is to be included in unit prices.

A8: All costs should be included in the square-foot price.

Q9: What is the Disadvantage Business Enterprise (DBE) goal for the procurement?

A9: There currently is not a DBE goal in place.

Q10: Please confirm that the contractor is not required to remove hardware such as bike racks, license plates,

lights etc.

A10: Any request for removal of vehicle items, shall be made to County staff in preparation for work to be completed

by the vendor.

Q11: For repairs and parts please confirm applicable freight charges can be charged separately and indicated

as separate line items on the invoices.

A11: All expenses invoiced to the County shall be included in the square-foot rate.

Q12: Please confirm that the vehicles will be clean for pre-installation – we appreciate that a final wipe down

is needed but just want to be sure the vehicles will not need a power wash (no wax)?

A12: Yes, the County will be responsible for providing a clean vehicle for wrapping without wax, understanding that

the vendor will provide a final wipe down.

Q13: Page 9, Technical Specifications & Conditions, TS-06 Logo Decals, can bidders state a minimum charge

of $150?

A13: Please see the updated Technical Specifications & Conditions, TS-06 Logo Decals, in Item #3 of the addendum,

below.

Q14: Page 9, Technical Specifications & Conditions, TS-05 Installation of Vehicle Wraps can you please clarify

the three lead-times, a, b and c? Is (a) (‘Following approval of final production-ready artwork proofs,

Contractor shall begin application of wraps within (14) calendar days, unless otherwise arranged and/or

requested by County.’) related to the start-up time from beginning of contract?

A14: (a): This is in reference to the initial approval of artwork for the vehicle type following the execution of the

Contract, (b): This is in reference to repairs to vehicle wraps, either partial or full, (c): This is in reference to either

initial or repair vehicle wraps

Q15: Page 9, Technical Specifications & Conditions, TS-05 Installation of Vehicle Wraps part (b) ‘Contractor

shall begin application of wraps within one to three (1-3) business days of the issuance of a work order’,

it is unclear if this is 1-3 business days from vehicle becoming availability, or the full order lead-time

which is closer to the 14 days indicated in part (a) - please advise

A15: This timeframe of 1-3 business days is in reference to wrapping services that occur once the Contract is signed,

artwork is approved and production-ready and County submits a workorder.

Q16: Page 10, Technical Specifications & Conditions, TS-07 Location of Work, please confirm that the

contractor will be provided with a temperature-controlled bay above 15 degrees with access to power,

light, and water and 3 feet of surrounding working space?

A16: County is unable to provide a temperature-controlled bay above 15 degrees with access to power, light and water

and 3 feet of surrounding workspace. The onsite location of 545 Theresa Blvd, Port Charlotte is the bus yard,

which does have access to power, light, water and 3 feet of surrounding workspace.

Q17: Page 10, Technical Specifications & Conditions, TS-07 Location of Work, Is there a Labor Agreement for

this project? E.g. the garage/shop (working area) is a unionized working environment?

A17: The onsite location of 545 Theresa Blvd, Port Charlotte is the bus yard.

Q18: Page 10, Technical Specifications & Conditions, TS-08 Pricing and the statement ‘and shall not be stored

on County property’ - for on-site installations, can the contractor deliver to 545 Theresa Boulevard, Port

Charlotte, FL 33954 or must the contractor bring the kit with them to site?

A18: Contractor can deliver to 545 Theresa Boulevard and must be onsite for all deliveries. County staff will not be

responsible for accepting delivery of materials or supplies for the vendor.

BID NO. 20260366, ADDENDUM NO. 1

Q19: Can you confirm the anticipated vehicle types (bus models, vans, etc.) and estimated annual quantities?

A19: Cutaway buses and Transit vans (see page 35 of the bid package) First year, anticipate 22 buses to be wrapped,

of that total, 15 to have existing wrap removed; actual quantities may vary based on replacement needs.

Q20: Is there a standard square footage or wrap template the County would like bidders to use for pricing

consistency?

A20: Wrap installation should be based on square footage of material installed.

Q21: Will print ready artwork be provided, or is design/layout expected to be included?

A21: The County will produce the artwork in a high-resolution vector file. Design is not required.

Q22: Will vehicles be released individually, in batches, or as full fleet rollouts?

A22: Please see page 9, Technical Specifications & Conditions, TS-05 Installation of Vehicle Wraps, letter c. For all

partial and full vehicle wraps, Contractor may remove no more than one to two vehicles from service at a time

and shall complete the wrap so the vehicle can return to service within three (3) calendar days.

Q23: What is the turnaround time per vehicle?

A23: Please see page 9, Technical Specifications & Conditions, TS-10 Ongoing Wrapping Services, The County may

request additional full or partial vehicle wrapping services or the replacement of single wrap panels as needed

for any County fleet vehicle throughout the duration of the Term Contract.

a) Contractor will be notified of the County’s request for wrapping services in writing

b) Coordination of wrapping services will be required to minimize vehicle downtime

Q24: Are there specific warranty requirements for materials and installation?

A24: Please see page 9, Technical Specifications & Conditions, TS-03 Provision of Wrapping, letter b, and page 11,

Technical Specifications & Conditions, TS-14 Warranty.

Q25: Should pricing include rework or replacement due to premature failure?

A25: Please see page 10, Technical Specifications & Conditions, TS-11 Performance Standards, Quality Control –

Inspection and Acceptance – All vehicle wraps services performed under the Agreement shall be subject to

inspection and acceptance by a Transit representative or an appointed designee. The Transit representative or

appointed designee shall evaluate the work for compliance with the required specifications, quality of installation

and overall appearance. If any wrap or related work is found to be unsatisfactory, deficient or not in accordance

with the requirements of this Agreement, the Transit representative or appointed designee shall notify the

Contractor in writing. The Contractor, at no additional cost to the County, shall take corrective action within a

reasonable timeframe and schedule a reinspection upon completion of the work. The County will be the sole

judge as to the acceptability of the work and the suitable worksite.

Q26: In the Technical Specifications & Conditions, can Removal and Disposal of Existing Wrap and ‘Removal

and Disposal of Factory Lettering and Decals’ be changed from ‘Per Square Foot’ to ‘Per Hour’?

A26: An hourly rate shall be submitted for the removal and disposal only. The installation shall be based upon square

ft. Please see the new bid form attached.

Q27: On page 10, Technical Specifications & Conditions, TS-09 Initial Vehicles Identified for Wrapping

Services, (‘e County has identified thirty-two (32) vehicles initially requiring full wraps; however, this

number may vary.’) however Attachment B Vehicle Photos shows partial graphics (logos and curve), can

you clarify by full wrap means full coverage of the substrate / surface area (not windows)?

A27: Please see attachment for the additional images of updated wrap design.

Q28: Page 31 (‘cashier's check or bid bond’) please confirm whether these requirements apply to this bid and

if so, how the 5% total bid price is to be calculated.

A28: Please strikethrough from bid package. Enclosed is a cashier's check or bid bond in the amount of

$_________, which is not less than 5% of the total bid price, as guarantee that the undersigned will enter into a

Contract for the work/material as required in this Bid Document. Note: Failure to submit a 5% bid bond will be

cause for rejection of bid.

Q29: Can you tell me how long the previous wraps have been on the buses? It is generally more time

consuming removing them when it has been on longer.

A29: Around 3-5 years

BID NO. 20260366, ADDENDUM NO. 1

Q30: Page 9, Technical Specifications & Conditions, TS-04 Removal of Existing Vehicle Wrap, ‘removing

existing paint where necessary’ will the County repaint the vehicles after removal? Also please confirm

an interval of ~2 week will be allowed for the paint to de-gas, pass a cure test and the substrate be ready

for application by the film?

A30: Yes, confirmed.

ITEM #2 CORRECTION: Page 10, Technical Specifications & Conditions, TS-08 PRICING,

a) All materials, equipment, tools, and labor required to provide wrapping materials, prepare vehicle surfaces,

install wraps, and provide logo decals shall be furnished by Contractor, included in the bid pricing as applicable,

and shall not be stored on County property.

b) A breakdown of pricing shall be provided:

• Vehicle Wrap Material and Installation (per square foot)

• Removal and Disposal of Existing Wrap (hourly rate)

• Removal and Disposal of Partial Vehicle Wrap (hourly rate)

• Removal and Disposal of Factory Lettering and Decals (hourly rate)

• Logo Decals (Each)

ITEM #3 CORRECTION: Page 9, Technical Specifications & Conditions, TS-06 Logo Decals: Charlotte County may request

to purchase additional County logo decals to be used on additional vehicles or to replace damaged or faded decals during the

term of the contract. No surface preparation or installation services will apply to the purchase of these logos. The County is

requesting each price per decal and no minimum order is guaranteed.

ITEM #4 ADDITION: Please add to page 12, TS-16 ESTIMATED QUANTITIES, the exact quantity of vehicle wraps and decals

cannot be determined at this time. Existing vehicles damaged that are currently wrapped may need just a partial wrap/logo

decal or need to be completely rewrap. Some new vehicles may only need a partial wrap, or the lettering removed and replaced.

Purchase orders shall be issued on an "as required basis"

ITEM #5 DELETION/ADDITION:

DELETE: Please delete Bid Form Page 30 from Bid package.

ADDITION: Please add the attached REVISED BID FORM, ADDENDUM #1, PAGE 30 is used when submitting

the Bid. Otherwise Bid will be deemed non-responsive for incorrect Bid form submittal.

This addendum is binding and is to be considered as if contained within the original bid documents of Bid No. 20260366.

Bidders are required to acknowledge receipt of this addendum on their bid forms.

Kimberly A. Corbett, C.P.M., CPPB

Senior Division Manager - Purchasing KAC/CW

BID NO. 20260366, ADDENDUM NO. 1

BID FORM

TRANSIT VEHICLE WRAPPING SERVICES-ANNUAL CONTRACT

BID NO. 20260366

TO: Senior Division Manager - Purchasing

Board of County Commissioners

Charlotte County Administration Center

18500 Murdock Circle

Port Charlotte, Florida 33948-1094

The undersigned, as bidder, does hereby declare that he has read the Request for Bids, Instructions to Bidders, Technical

Specifications & Conditions, Insurance, Safety & Health Requirements, Bid Form, Plans, and any other documentation for

TRANSIT VEHICLE WRAPPING SERVICES – ANNUAL CONTRACT

and further agrees to furnish all items listed on the attached Bid Form in accordance with the unit price(s) submitted. The

above specified documents are herein incorporated into the Bid Form and shall be defined as the contract documents.

DESCRIPTION

UNIT

ANNUAL

ESTIMATED

QTY

UNIT COST

ESTIMATED EXTENDED

COST

Vehicle Wrap Material & Installation

SF

10,000

$

$

Removal & Disposal of Existing Wrap

HR

400

$

$

Removal & Installation of Partial

Vehicle Wrap

HR

200

$

$

Removal & Disposal of Factory

Lettering and Decal

HR

80

$

$

Logo Decals

EA

150

$

$

ESTIMATED TOTAL COST $

NOTE: In accordance with Florida Statues, Section 119.071(1)(b)2: Sealed bids, proposals, or replies received by an agency

pursuant to a competitive solicitation are exempt from s. 119.071(1)(b)2 and s. 24(a), Art. I of the State Constitution, except as

provided by Florida Statutes 255.0518, until such time as the agency provides notice of an intended decision or until 30 days

after opening the bids, proposals, or final replies, whichever is earlier. Upon release of the intended decision, if you wish to

obtain the quote results, you may do so by visiting our Website at http://purchasingbids.charlottecountyfl.gov/ under

“Purchasing Bids Online”, document number 263664. No information regarding the submittal will be divulged over the

telephone.

OPTIONAL ELECTRONIC BID SUBMISSIONS: If your firm would like to submit your bid electronically, please visit

http://bit.ly/3TYAyKa and follow given instructions.

Name of Bidder:

(This form to be returned)

REVISED BID FORM, ADDENDUM #1, PAGE 30

BID NO. 20260366, ADDENDUM NO. 1

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