Project Information

Bid Title

RFP NO. 26-21 Environmental Professional Services

Issuing Agency

City of Huntsville

Location

Texas

Published Date

Apr 29, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-21

Original Source

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Bid Documents

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Project Description

Bid Number:	26-21
Bid Title:	RFP NO. 26-21 Environmental Professional Services
Category:	City Solicitations
Status:	Open

Publication Date/Time: 4/23/2026 8:00 AM Publication Information: RFP 26-21 Environmental Professional Services Closing Date/Time: 5/14/2026 2:30 PM Submittal Information: Paper (Sealed Bids) Bid Opening Information: 448 Hwy 75N Huntsville, TX Addendum Date/Time: 04/29/2026 Contact Person: Lucy Gonzalez purchasing@huntsvilletx.gov Download Available: Yes Fee: No Business Hours: 8:00 A.M. - 5:00 P.M. M-TH Plan Holders List: N/A Related Documents: RFP NO. 26-21 Environmental Professional Services Addendum NO. 1 - Bid NO. 26-21 Environmental Professional Services

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CITY OF

Huntsville

REQUEST FOR PROPOSALS RFP NO. 26-21

“ENVIRONMENTAL PROFESSIONAL SERVICES”

RETURN SEALED RFP:

City of Huntsville

City Secretary

c/o Purchasing Department

448 State Highway 75 North

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:30P.M., Central Time

May 14, 2026

MARK ENVELOPE: “Solicitation Packet 26-21”

For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS

POINT OF CONTACT

Email: Purchasing@huntsvilletx.gov

The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and

understands all requirements concerning this solicitation, the undersigned affirms they are duly authorized to

execute the contract. The City of Huntsville is not responsible for solicitations received after submission deadline for any

reason and will be considered void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope,

CLEARLY marked with RFP 26-21 Environmental Professional Services.

CERTIFICATION OF OFFER

Company Name ___________________________________________________________________ Date: _______________________

Signed By: ______________________________________________________Title: _________________________________________

Typed/Printed Name: ________________________________________________________ Phone#: ___________________________

Mailing Address: ___________________________________________________________ Tax ID Number: _____________________

Street/P. O. Box

City

State

Zip

Email: ________________________________________________________________________ SAM ID: _______________________

INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.

Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________

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TENTATIVE SCHEDULE OF EVENTS

The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.

April 23, 2026 – Release Solicitation

April 25 and May 2, 2026 - Legal Advertisement

May 6, 2026 – Questions Due to the Procurement Manager

May 8, 2026 – Final Addendum Posted

May 14, 2026 at 2:30 P.M. – Public Opening

May 18, 2026 – Interviews with Selected Vendors

June 2026 – Award Preparation

GENERAL INSTRUCTIONS

Submissions must be in a sealed envelope clearly marked “RFP 26-21 Professional Environmental Services” It is the sole

responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.

A public opening will be held at the submission deadline at the City of Huntsville Service Center, 448 State Highway 75 North,

Huntsville, Texas, to acknowledge receipt of all timely responses. The names of respondents and other limited information

may be read aloud. Detailed proposal contents, including technical proposals and pricing, will not be fully evaluated or

discussed at the opening. Proposals will be evaluated in accordance with the criteria outlined in this solicitation. All interested

parties are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via email at

purchasing@huntsvilletx.gov.

RESPONSES

Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse

any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when

requested, or participating in any selection interviews.

QUALIFICATIONS OF RESPONDENTS

No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be

satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and

equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the

work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville

has the final and sole decision to determine qualifications.

ADDENDAS

No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or

request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at

purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after May 5, 2026

@ 5:00 P.M will be considered void and unacceptable.

A written addendum will be issued as a response and will be posted on or before May 7, 2026 @ 5:00 P.M. on the City of

Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become

part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the

responsibility of the Vendor to verify all addenda and interpretations.

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SOLICITATION TABULATIONS

Solicitation tabulation results are posted on our website at:

http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/

OBJECTIVE

The City of Huntsville, Texas is seeking qualified environmental professional service provider(s) to support the implementation

of infrastructure projects funded through the Texas General Land Office (GLO) under the Community Development Block

Grant Mitigation (CDBG-MIT) Program and the Disaster Recovery Reallocation Program (DRRP).

The selected firm(s) will be responsible for managing the full environmental review and compliance process in accordance

with 24 CFR Part 58, the National Environmental Policy Act (NEPA), and all applicable federal and state requirements.

Projects include, but are not limited to:

• Martin Luther King Drive Street Improvements Project

• Autumn Road Improvements Project

The City reserves the right to award one contract for all services or separate contracts by project.

This procurement and any resulting contract are subject to review and approval by the Texas General Land Office (GLO) to

ensure compliance with applicable program requirements, federal regulations, and grant-specific conditions.

TERM OF CONTRACT

The term of this contract shall begin upon award and execution by the City Council and shall continue through completion of

all contracted environmental services for the Martin Luther King Drive Street Improvements Project and the Autumn Road

Improvements Project, or until grant closeout, whichever occurs first.

The contract term may be extended, if necessary, to allow for completion of required environmental review activities, regulatory

approvals, or grant-related closeout requirements, subject to mutual agreement of both parties and approval by the City.

All services must be completed in accordance with applicable Texas General Land Office (GLO) program requirements,

including CDBG-MIT and Disaster Recovery Reallocation Program (DRRP) requirements, as applicable to each project.

SELECTION AND AWARD

The City will evaluate the solicitations per the criteria stated. The City may form an evaluation committee to review and score

the submissions. The City reserves the right to request additional information or clarifications from respondents during the

evaluation process. The top-ranked Vendor(s) may be invited to negotiate a detailed scope of services and fee schedule. If

negotiations are successful, a contract will be executed pending all necessary approvals.

The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may

choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.

SCOPE OF WORK

The City of Huntsville is seeking qualified professional environmental service provider(s) to support the implementation of

multiple infrastructure projects funded through the Texas General Land Office (GLO). The selected firm(s) will be responsible

for completing all environmental review and compliance requirements necessary to support the City in achieving environmental

clearance for each project.

PROJECT 1- MARTIN LUTHER KING DRIVE STREET IMPROVEMENTS

PROJECT DESCRIPTION

The Martin Luther King Drive Street Improvements Project consists of the rehabilitation of existing roadway infrastructure to

improve safety, accessibility, and multi-modal connectivity within an established urban corridor.

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Martin Luther King Drive and 9th Street are existing two-lane urban roadways that currently lack continuous, safe, and ADA-

compliant pedestrian and bicycle facilities. Existing pavement conditions indicate the need for rehabilitation to restore structural

integrity and ride quality. Sidewalk coverage is inconsistent, pedestrian crossings are limited, and bicycle accommodation is

absent. Curb and drainage infrastructure also require rehabilitation to improve roadway function and longevity.

The primary goal of the project is to rehabilitate the roadway while addressing drainage, pedestrian safety, and ADA

compliance. Improvements are intended to enhance public safety, improve infrastructure resilience, and ensure long-term

compliance with applicable state and federal requirements associated with GLO funding.

PROJECT 2- AUTUMN ROAD IMPROVEMENTS

PROJECT DESCRIPTION

The Autumn Road Improvements Project involves drainage and flood mitigation improvements to address recurring flooding

and erosion issues near the Spring Lake Water Plant.

The existing drainage system includes a 75-inch diameter railroad tank car culvert located under Autumn Road near its

intersection with Summer Lane. This culvert is undersized and misaligned with the downstream creek channel, resulting in

frequent overflow conditions and contributing to flooding at the Spring Lake Water Plant as well as erosion on downstream

properties.

The project includes the removal and replacement of the existing culvert with a properly sized concrete box culvert aligned

with the downstream channel to improve flow conveyance. In addition, approximately 1,550 linear feet of the downstream

channel will be de-silted (dredged) to restore capacity and improve drainage efficiency.

The primary goal of the project is to reduce flood risk, improve drainage performance, and enhance the resiliency of critical

infrastructure.

ENVIRONMENTAL PROFESSIONAL SERVICES (APPLIES TO ALL PROJECTS)

The selected environmental professional service provider(s) shall be responsible for managing and completing all

environmental review and compliance activities necessary to support the City in obtaining environmental clearance for each

project.

All services must be performed in accordance with:

• 24 CFR Part 58.

• National Environmental Policy Act (NEPA).

• Applicable Texas General Land Office (GLO) program requirements, including CDBG-MIT and DRRP.

SCOPE OF ENVIRONMENTAL SERVICES

No project activities that would have an adverse environmental impact or limit the choice of reasonable alternatives may be

undertaken prior to completion of the environmental review process and receipt of environmental clearance, in accordance

with 24 CFR Part 58.

The selected firm shall provide all services necessary to complete the environmental review process from initiation through

environmental clearance, including but not limited to the following:

ENVIRONMENTAL REVIEW AND DOCUMENTATION

• Determine the appropriate level of environmental review (Exempt, CEST, Environmental Assessment, etc.).

• Prepare a complete and compliant Environmental Review Record (ERR) for each project.

• Maintain all environmental documentation in a complete and organized manner sufficient to meet all federal, state

and GLO monitoring and audit requirements.

REGULATORY COORDINATION AND COMPLIANCE

• Coordinate with applicable regulatory agencies, including but not limited to:

o Texas Parks and Wildlife Department (TPWD)

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o U.S. Army Corps of Engineers (USACE)

o State Historic Preservation Office (SHPO)

• Assist the City in obtaining all required environmental clearances, approvals, and permits, as applicable.

ENVIRONMENTAL ANALYSIS

• Conduct and document all required environmental reviews and analyses, including:

o Floodplain management and compliance.

o Wetlands and waters of the U.S. determination.

o Coordination with appropriate agencies to evaluate potential impacts to threatened and endangered

species, including documentation of findings.

o Historic and cultural resources review (Section 106 compliance).

PUBLIC PARTICIPATION AND NOTICES

• Prepare environmental compliance documentation required under 24 CFR Part 58, including draft public notices

such as the Notice of Intent to Request Release of Funds (NOI/RROF) and Finding of No Significant Impact

(FONSI), if applicable.

• Ensure all public notice documentation is based on the completed Environmental Review Record (ERR).

• Coordinate with the City’s Grant Manager to ensure accuracy and compliance with applicable environmental

requirements.

• The City, as the Responsible Entity, shall retain responsibility for publication, certification, and submission of all

public notices.

MITIGATION AND COMPLIANCE SUPPORT

• Identify and document any required environmental mitigation measures.

• Provide guidance to the City regarding implementation of mitigation requirements.

• Assist the City in maintaining environmental compliance throughout the project lifecycle, as needed.

GRANT COORDINATION AND REPORTING SUPPORT

• Coordinate with the City’s Grant Manager and project team to ensure environmental activities, milestones, and

approvals align with overall project schedules and applicable GLO program requirements.

• Provide status updates and supporting environmental information as needed to assist the City in meeting grant

reporting requirements.

TIGR & DOCUMENTATION MANAGMENT

• Assist the City, as directed, with the entry and uploading of environmental documentation into the Texas Integrated

Grant Reporting (TIGR) system.

• Provide revisions or additional documentation as requested to support completeness and accuracy of the official

grant record.

ENVIRONMENTAL CLEARANCE SUPPORT

• Prepare a draft Request for Release of Funds (RROF) package based on the completed Environmental Review

Record (ERR) and coordinate with the City to support submission.

• Respond to comments or requests for additional information from GLO or other regulatory agencies related to

environmental review.

• Support the City through final environmental clearance.

KEY RESPONSIBILITY STATEMENT

The selected firm shall be responsible for preparing all required environmental documentation and supporting the City in

obtaining environmental clearance in accordance with applicable GLO program requirements. Final authority for

environmental determinations and approvals remains with the City as the Responsible Entity.

DELIVERABLES (PER PROJECT)

The selected firm(s) shall provide the following deliverables for each project, as applicable:

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 562910Remediation Services

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