Project Information

Bid Title

Ryan White PART A and Minority AIDS Initiative (MAI) HIV Emergency Relief Project - Questions and Answers No. 3

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Dec 1, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-009-59

Original Source

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Project Description

Bid Title:

RFP 26-009-59 Questions and Answers No. 3

Category:

Ryan White

Status:

Open

Publish Date:

Monday, December 1, 2025 - 1:00pm

Close Date:

12/08/2025 - 4:00pm

Contact Person:

Sonja Worthy

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Bid Title

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Business Hours:

8:00am - 4:30pm

Related Documents:

RFP 26-009-59 Questions and Answers No. 3.pdf

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Shelby County

Tennessee

Lee Harris, Mayor

Questions and Answers No. 3

ISSUED: December 1, 2025

RFP 26-009-59

Ryan White PART A and Minority AIDS Initiative (MAI)

HIV Emergency Relief Project

(Shelby County Health Services-Ryan White)

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by potential bidders. Our answers are listed

below in red:

1. Page 32, Cost and Fees, 4.a: the RFP says, “If multi-year, include a breakdown

per fiscal year (July 1st to June 30th) for each renewal year. My question: the

grant year is March 1 to February 28 (or 29). Does an adjustment to fit the

Shelby County fiscal year have to be made or should I use the grant’s fiscal

year? Please use the grant year March 1st – February 28th (or 29th), we’ll issue an

addendum to align with the grant year.

2. On page 33, References: the RFP asks for “At least three (3) current or former

clients who have terminated in the last five (5) years, are to be included” in a list

of current and former clients. Does the RFP want names and contact information

for vendors our agency has worked with or is the RFP asking for the names of

clients who have received mental health services with our agency? My concern is

that if the latter is what the RFP is requesting, this would be HIPAA protected

client information and assurances of confidentiality are needed. Would you

please clarify exactly what information is requested?

References, names and contact information for vendors your agency has worked

with to provide services similar to this RFP. We don’t want names of clients who

have received mental health services.

3. On page 4, II Minimum Proposer Requirements

2. BRN #, does this apply to Crittenden County Arkansas bidder?

The Proposal Response Sheet also has the BRN# as a requirement.

What would be the response if not appliable to Arkansas?

As a part of doing business with Shelby County Government (SCG), each

individual, company, or organization is required to have active BRNL and Vendor

numbers before starting to provide goods/services to SCG.

• To obtain an SCG Equal Opportunity Compliance (EOC) BRN (as well as

an BRNL, if applicable) and the SCG Vendor number, please submit an

online application, as described below. The EOC and Vendor applications

are combined.

• Online Application Process

Go to: https://apps.shelbycountytn.gov/EOCPublic/

Sincerely,

Signed Original on File

Sonja Worthy, Buyer

Purchasing Department

Shelby County Government

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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