Project Information

Bid Title

Nuisance Mowing and Debris Cleanup Bid

Issuing Agency

Gallatin city

Location

Tennessee

Published Date

Apr 16, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Nuisance Mowing and Debris Cleanup Bid
Category:	City of Gallatin Bids
Status:	Open

Publication Date/Time: 4/16/2026 1:00 PM Closing Date/Time: 5/1/2026 1:00 PM Related Documents: Nuisance Mowing and Debris Cleanup Bid

Attachment Preview

Nuisance Mowing and Debris Cleanup

4/16/26

City of Gallatin

1.0 Introduction

The City of Gallatin is seeking bids for mowing and cleaning up of nuisance

properties for the Public Works Department. Bids will be due on Friday, May 1,

2026, at 1:00 PM, in a sealed envelope clearly marked: BID: NUISANCE

MOWING AND DEBRIS CLEANUP

1.1 Scope of Work

Mowing and cleanup of nuisance properties in Gallatin.

Mowing includes use of bush hog, zero-turn mower, push mower, chain saw or

weed eater depending on conditions of properties to be brought back into codes

compliance.

Cleanup could include disposal of large and small items. Recyclable items shall

be sorted out and taken to the Gallatin Recycle Drop-off (641 Long Hollow Pike,

Gallatin, TN). Other debris shall be taken to the Sumner County Resource

Authority (625 Rappahannock Wire Rd., Gallatin, TN).

2.0 Technical Requirements

Mowing

 Grass shall be cut to a minimum height of 3.5 inches

 Grass, bushes, and vegetation shall be mowed and trimmed to bring

property into Codes compliance.

 Any remnants of cutting grass or debris shall be blown out of the roadway

and/or drainage way and disposed of properly.

Cleanup

 Garbage, refuse, and debris shall be cleaned up and disposed of to bring

property into Codes compliance.

 Debris shall be transported in a manner that is safe and secure and

prevents any loose debris from escaping the vehicle/trailer.

 Disposal fees will be reimbursed by the City in addition to labor costs.

Disposal fees for each property shall be kept separate.

 Cleanup does not include large items that will not fit or weigh too much

for a standard pickup truck and 18’ trailer.

Page 1 of 11

3.0 Contractor Requirements

3.1 Contractor shall perform work within 5 days of reception of work order.

3.2 Contractor shall provide pictures of property before performing work and

after performing work.

3.3 Pricing is good for 1 year, with contract extension up to 3 years.

4.0 Evaluation of Proposals

The City of Gallatin will award the contract to lowest responsible and responsive

bidder meeting specifications, quality, and performance standards pursuant to the

Municipal Purchasing Act of 1983. Response will be based on the following

factors:

 Completeness of response

 Cost

 Vendor track record, including references

 Quality of service

 Quality of product

5.0 Contract Award

The City of Gallatin reserves the right to reject any or all proposals and to waive

any informality found therein. The City of Gallatin will award a contract based on

evaluations described above.

6.0 Question Submissions

Public Works Office

Attn: Richard DePriest

641 Long Hollow Pike

Gallatin TN 37066

Telephone: 615-451-5909

Email: Richard.depriest@gallatintn.gov

Page 2 of 11

7.0 Proposal Submission

ALL SUBMISSIONS MUST BE SEALED AND CLEARLY MARKED

“Nuisance Mowing and Debris Cleanup”

BID DUE DATE: Friday, May 1, 2026, at 1:00 PM

Proposals shall be directed to the attention of:

Finance Department

Attn: Scott Beaman

Nuisance Mowing and Debris Cleanup

132 West Main Street

Gallatin, TN 37066

Telephone: 615-451-5899

Page 3 of 11

Nuisance Mowing and Debris Cleanup

PRICES ARE TO BE GOOD FOR 1 YEAR

Mowing (Zero turn, weed eater, push mower): ___________________ per hour

Mowing (Bushhog, skid steer brush cutter, etc.): _________________ per hour

Debris Cleanup: ___________________ per hour

*Resource Authority tipping fee will be reimbursed in addition to hourly rate.

List of References (Name and Contact information)

1.__________________________________________________________

2.__________________________________________________________

3.__________________________________________________________

Bidder Information

Name of Company: _____________________________________

Address:

_____________________________________

Telephone:

_____________________________________

Signature:

_____________________________________

Print Name:

_____________________________________

Title

_____________________________________

Page 4 of 11

PROFESSIONAL SERVICES AGREEMENT

This Professional Services Agreement (“Agreement”) is made effective as of

_______________, 20__, by and between the City of Gallatin, Tennessee (“City”) and

_________________ (“Consultant”).

RECITALS:

WHEREAS, City is a private act municipal corporation with authority to enter into

contracts. City has complied with all purchasing policies and ordinances in procuring the

services described hereunder.

WHEREAS, Consultant is a professional, skilled in the services described hereunder, and

is available and willing to perform the services, as more fully described in this Agreement

and attached exhibits.

NOW, THEREFORE, it is agreed between the parties as follows:

Section 1.

Description of Services. Consultant shall provide the professional services as more fully

outlined in the attached Exhibit A (the “Services”). In the event a conflict exists between

this Agreement and any term in Exhibit A, the terms in this Agreement shall supersede

Exhibit A.

Section 2.

Performance of Services. The manner in which the Services are to be performed and the

specific hours to be worked by the Consultant shall be determined by the Consultant. The

City will rely on the Consultant to work as many hours as may be reasonably necessary to

complete the Services in a timely and thorough manner, exercising professional due care.

Section 3.

Payment to Consultant. In exchange for the services performed hereunder, City shall pay

Consultant amounts specified in the attached Exhibit A, but in no event shall amounts due

hereunder exceed $________ in any 12-month period.

Section 4.

Term/Termination. The term of this Agreement shall begin upon execution of this

Agreement by the City. This Agreement may be terminated by either party upon seven (7)

days written notice in the event of failure to perform in accordance with the terms of this

Agreement.

In the event of termination for fault, the Consultant shall be compensated for all Services

satisfactorily performed and accepted by the City and costs incurred up to the effective

date of termination for which Consultant has not been previously compensated.

Page 5 of 11

Commodity Codes

• NAICS 561730Landscaping Services

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