Project Information

Bid Title

Bid NO. 26-26-William Hodges Building Painting

Issuing Agency

City of Huntsville

Location

Texas

Published Date

May 7, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-26

Original Source

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Bid Documents

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Project Description

Bid Number:	26-26
Bid Title:	Bid NO. 26-26-William Hodges Building Painting
Category:	City Solicitations
Status:	Open

Publication Date/Time: 5/7/2026 8:00 AM Publication Information: Bid NO. 26-26-William Hodges Building Painting Closing Date/Time: 5/26/2026 2:00 PM Submittal Information: Paper (Sealed Bids) Bid Opening Information: 448 Hwy75N Huntsville, TX 7732 Pre-bid Meeting: May 19, 2026 Contact Person: Lucy Gonzalez purchasing@huntsvilletx.gov Download Available: Yes Fee: No Business Hours: 8:00 A.M. - 5:00 P.M. M-TH Plan Holders List: N/A Related Documents: 26-26-William Hodges Building Painting

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CITY OF

Huntsville

INVITATION TO BID NO. 26-26

“WILLIAM HODGES BUILDING PAINTING”

RETURN SEALED:

City of Huntsville

City Secretary

c/o Purchasing Department

448 State Highway 75 North

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:00P.M., Central Time

May 26, 2026

MARK ENVELOPE: “Solicitation Packet 26-26”

For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS

POINT OF CONTACT

Email: Purchasing@huntsvilletx.gov

The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and understands all

requirements concerning this solicitation, the undersigned affirms they are duly authorized to execute the contract. The City

of Huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered

void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope, CLEARLY marked with Bid NO.

26-26- William Hodges Building Painting.

CERTIFICATION OF OFFER

Company Name ___________________________________________________________________ Date: _______________________

Signed By: ______________________________________________________Title: _________________________________________

Typed/Printed Name: ________________________________________________________ Phone#: ___________________________

Mailing Address: ___________________________________________________________ Tax ID Number: _____________________

Street/P. O. Box

City

State

Zip

Email: ________________________________________________________________________ SAM ID: _______________________

INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.

Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________

Page 1 of 19

TENTATIVE SCHEDULE OF EVENTS

The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.

May 7, 2026 – Release Solicitation

May 9 and May 16, 2026 - Legal Advertisement

May 19, 2026 – Mandatory Site Visit

May 20, 2026 – Questions Due to the Procurement Manager

May 21, 2026 – Final Addendum Posted

May 26, 2026 at 2:00 P.M. – Public Opening

June 2026 – Award Preparation

GENERAL INSTRUCTIONS

Submissions must be in a sealed envelope clearly marked “Bid NO. 26-26- William Hodges Building Painting.” It is the

sole responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.

A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center, 448

State Highway 75 North, Huntsville, Texas. All interested parties are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via email at

purchasing@huntsvilletx.gov.

RESPONSES

Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse

any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when

requested, or participating in any selection interviews.

QUALIFICATIONS OF RESPONDENTS

No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be

satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and

equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the

work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville

has the final and sole decision to determine qualifications.

ADDENDAS

No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or

request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at

purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after May 20,

2026 @ 10:00 A.M will be considered void and unacceptable.

A written addendum will be issued as a response and will be posted on or before May 21, 2026 @ 5:00 P.M. on the City of

Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become

part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the

responsibility of the Vendor to verify all addenda and interpretations.

SOLICITATION TABULATIONS

Solicitation tabulation results are posted on our website at:

http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/

Page 2 of 19

OBJECTIVE

Repair wall surfaces and complete interior painting within the Lobby and Meeting Room, clean and paint exterior porch ceiling

and supporting structural elements of the William Hodges Building. Rather than focusing solely on the lowest price, the

evaluation considers factors like product durability, vendor performance, availability, and delivery, ensuring long-term

efficiency, reduced downtime, and overall value for the organization.

TERM OF CONTRACT

This contract shall be effective from the date of award and will expire in sixty (60) calendar days unless otherwise

noted in the Notice of Award.

SELECTION AND AWARD

The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the

most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the

requirements of the City, services/products may be purchased from the next best available responder and continue until a

responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none

response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the

minimum requirements outlined in this solicitation.

The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may

choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.

SCOPE OF WORK

The City of Huntsville is requesting solicitations to repair wall surfaces and complete interior painting within the Lobby and

Meeting Room, clean and paint exterior porch ceiling and support structural elements of the William Hodges Building.

Project 1: Interior Wall Repairs and Painting (Lobby & Meeting Room)

Provide all labor, materials, equipment, and supervision necessary to repair wall surfaces and complete interior painting within

the Lobby and Meeting Room.

• Wall Repair

o Repair damaged or compromised wall areas, including cracks, separations, or other deficiencies.

o Remove and replace materials as necessary to achieve a structurally sound and visually consistent surface.

o Install control measures (e.g., control joints or similar solutions) where appropriate to minimize future

cracking.

o Prepare all wall surfaces for finishing, including cleaning, patching, sanding, and addressing visible

imperfections.

o Apply or match wall texture as needed to create a uniform appearance.

• Sealants and Caulking

o Inspect and repair sealants at trim, joints, and transitions between materials.

o Replace deteriorated caulking and ensure proper adhesion and finish.

• Painting

o Dropped celling is excluded.

o Prime and paint walls, doors, and trim in designated areas.

o Provide sufficient coats to achieve full coverage, durability, and a consistent finish.

o Paint for trim and doors to be semi-gloss.

o Paint for walls to be standard eggshell or matte.

o Final colors to be approved by owner.

o Ensure a uniform, professional finish free of visible defects.

Page 3 of 19

Project 2: Exterior Porch Ceiling Cleaning and Repainting

Objective Clean and restore exterior porch ceiling surfaces and support structural elements and apply a protective coating

system designed to inhibit mold and mildew growth.

• Cleaning

o Clean all exterior ceiling surfaces and associated structural elements (e.g., beams, joists, supports).

o Remove mold, mildew, dirt, and other organic or environmental buildup using appropriate methods.

o Select cleaning techniques that are effective while minimizing damage to existing materials.

o Prepare all surfaces for painting, including removal of loose or failing coatings.

o Ensure surfaces are clean, dry, and ready to receive new finishes.

• Treatment

o Apply appropriate treatments to eliminate and inhibit the return of mold and mildew.

o Use products suitable for exterior use and compatible with existing materials.

• Painting

o Paint exterior coating suitable for the environment and intended to resist mold and mildew.

o Provide sufficient coats to achieve full coverage, durability, and a consistent finish.

o Ensure compatibility between primer and finish coats.

o Final colors to be approved by owner.

o Ensure a uniform, professional finish free of visible defects.

Clean Up

The Vendor is responsible for overseeing cleaning and ensuring the premises are maintained free from accumulated waste

material and rubbish that could become unsightly or create a hazard during the progress of the work. Failure to maintain a

clean work area could result in a reduced payment.

• Final Cleaning

o Prior to completion of the work, the site must be ready for utilization by the City.

o All tools, equipment, and surplus materials must be removed.

• Disposal

o Waste materials, rubbish, and debris must be removed from the site and legally disposed of at public or

private dumping areas off the project site.

o Disposal of volatile fluid waste and other chemical waste in storm or sanitary sewer systems or into streams

or waterways is not permitted.

SOLICITATION FORMAT

Each solicitation must be submitted with the original documents, and all prices must be indicated on the price chart included

with this solicitation. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed

when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be

considered as representing the responder's intention and the total will be corrected to conform thereto.

PRICE CHART

The amount provided shall be inclusive of all labor, materials, services, and equipment required to complete the project.

Project 1: Interior Wall Repairs and Painting (Lobby & Meeting Room)

Labor $___________________________

Materials $ __________________________

Total $ ______________________________

Written: ________________________________dollars and cents_______________

Numbers of Calander Days to Complete After Award: ______________________

Page 4 of 19

Project 2: Exterior Porch Ceiling Cleaning and Repainting

Labor $___________________________

Materials $ __________________________

Total $ ______________________________

Written: ________________________________dollars and cents_______________

Numbers of Calander Days to Complete After Award: ______________________

SITE VISIT

A mandatory site visit will be conducted Tuesday, May 19, 2026, at 10:00 A.M. at 7600 Hwy 75 S Huntsville, TX 77340.

(Sam Houston Statue)

Include:

Bid: Bid NO. 26-26- William Hodges Building Painting.

Company Name:

Representative’s Name:

Phone Number:

Email:

LIQUIDATED DAMAGES

The total project must be completed in no more than ninety (60) calendar days from the date of award – per written Notice or

issuance of purchase order. The awarded firm will be accessed a one thousand five hundred dollars ($1,500.00) per calendar

day for all non-completion of work beyond pre-approved number of calendar days from date of notice to proceed (non-

completion of work includes removal of all equipment and materials from job site). This amount will be taken/reduced from the

final invoice. All requested weather days must be submitted in writing to the City of Huntsville Public Works Director on the

day of bad weather. A maximum of five (5) calendar days for requested weather delays will be allowed by the Public Works

Director, any requested weather days beyond five calendar days may require City Manager approval.

Page 5 of 19

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238320Painting and Wall Covering Contractors

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