Project Information

Bid Title

Building Renovation & HVAC Installation at RWP Gateway Garage Addendum 1

Issuing Agency

City of Providence

Location

Rhode Island

Published Date

Dec 8, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Building Renovation & HVAC Installation at RWP Gateway Garage Addendum 1

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Procurement #: 51231>

CITY OF PROVIDENCE, RHODE ISLAND

Department: Parks

RFP Title: BUILDING RENOVATIONS & HVAC INSTALLATION AT RWP GATEWAY GARAGE

Opening Date: 12/15/2025

Addendum #: 1

Issue Date: 12/05/2025

The purpose of this addendum is:

see attached

Providence City Hall

25 Dorrance Street

Providence, RI 02903

WENDY NILSSON

Superintendent of Parks

BRETT P. SMILEY

Mayor

Addendum # 1

Building Renovations & HVAC Installation at RWP Gateway Garage

DECEMBER 5, 2025

Total Pages Including Cover (5 Pages)

Acknowledge Addenda on Bid Form

** BID DUE DATE MONDAY, DECEMBER 15, 2025 AT 2:15PM **

Attachments:

1. Addendum Cover Sheet (2 Page)

2. Pre-Bid Agenda (2 Pages)

3. Sign-In Sheet (1 Page)

Questions/Clarifications:

1. Q: On sheet A 114- What is CAS 1 and CAS 2?

A: They are Ductless HVAC Units, see sheet H-101 for more info

2. Q: On drawing A 114- Room 104 what is “21” x 25” FC-1”?

A: That is the HVAC fan Coil, see sheet H-101 for more info

3. Q: What is the start and completion date of this project?

A: Start date should be within 1 month of contract signing which will be 2-4 weeks after Notice of

Award. We anticipate the building will be at substantial completion and ready for occupancy

within 6 months of the start date.

4. Q: Please confirm permit fees are waived (except ADA)?

A: Yes, all permit fees other than the State ADA fee are waived. Please contact the Parks

Department for waiver prior to submitting permit

5. Q: Please confirm unit prices on the bid form are for accounting only and cannot be by the City

to pick and choose whatever line items they desire?

PROVIDENCE PARKS DEPARTMENT

1000 Elmwood Avenue, Providence, RI 02905

Phone: 401-680-7201

WENDY NILSSON

Superintendent of Parks

BRETT P. SMILEY

Mayor

A: Correct, the award will be issued in the amount of the lump sum bid. The unit prices can be used

as a basis for change order pricing if additional quantities of the bid items are needed during

construction

6. Q: Please provide Hardware schedule

A: Awaiting response from Architect; Hardware schedule and basis-of-design products for windows

and doors will be released as Addendum #2.

7. Q: Please advise if there is a construction schedule? If not when will this work take place?

A: There is no construction schedule, see question 3 for timing of work.

8. Q: Is there vehicular access to the site?

A: Access from the adjacent parking lot can be arranged with that lot’s owner (Roto-Rooter). Under

approval from the Parks Department, access to the building from Broad St can be arranged for

deliveries of material but not for daily vehicular access to the site.

9. Q: Is there an Asbestos Report for the building?

A: No, this would be the contractor’s responsibility to obtain should they choose to do so. The

building was built in 1970 and does not contain any insulation or known fire-proofing materials.

PROVIDENCE PARKS DEPARTMENT

1000 Elmwood Avenue, Providence, RI 02905

Phone: 401-680-7201

WENDY NILSSON

Superintendent of Parks

Pre-Bid Meeting – Non-Mandatory

BRETT P. SMILEY

Mayor

Date: Tuesday, December 2nd @10am (Project Site)

Project: Building Renovations & HVAC Installation at RWP Gateway Garage – RWGO.24.02

Bid Due: Monday, December 15, 2025 at 2:15pm

Agenda:

1. Bid Documents, Plans & Specifications – Any Issues?

a. Addenda to be issued by 12/8/25

2. Funding – Earmark Funds

a. Braided Funding – Only Requires One Invoice Copy

3. Bid Bond, Performance & Payment Bonds – Required if over $50k

4. MBE/WBE Utilization – 10% MBE/10% WBE – Submit All Paperwork

a. Regardless of whether sub-contractors are utilized, the MBE/WBE Waiver Request Form

needs to be signed by the MBE/WBE Outreach Director.

b. The form needs to be sent to mbe-wbe@providenceri.gov for a signature prior to

submitting the bid

c. The Parks Department encourages all vendors to seek qualified MBE/WBE Sub-Contractors

for utilization on this project

5. Apprenticeship Requirements

a. Construction contracts of $100,000 or more requires that no less than 15% of the total

labor hours performed by contractors and subcontractors on any given project are to be

completed by apprentices registered in state-registered apprenticeship programs.

b. This requirement pertains to all labor hours for a given project, not just those for new hires.

6. “First Source” Requirements

a. When hiring new workers for a construction project, employers seek to hire Providence

residents when available.

b. If the awarded contractor, regardless of tier, is a signatory to a Collective Bargaining

Agreement that governs the contractor’s hiring and referral process, the contractor must

contact both Building Futures and the local hiring halls to request apprentices or journey

workers who are residents of Providence.

7. Retainage

a. 5% will be held from Pay Requests until project completion

b. Reduction at Substantial Completion (85%) to 2.5%

c. Additional 3% held for out of state contractors

8. Insurance Certificate

a. Issue after Award

b. Shall include: Project Name, City of Providence (and Funder) as ‘Additionally Insured on a

primary but non-contributing basis for General Liability Insurance per Written Contract or

Agreement’

9. Permits

a. Contractor’s responsibility to seek out if permit is needed

PROVIDENCE PARKS DEPARTMENT

1000 Elmwood Avenue, Providence, RI 02905

Phone: 401-680-7201

WENDY NILSSON

Superintendent of Parks

BRETT P. SMILEY

Mayor

b. The City Permit Fee will be Waived (contact when submitting)

c. State ADA fee is not waived (only applicable if permit is required)

10. Prevailing Wage Requirements

a. Wage Decision in RFP (Date of Bid Opening)

b. Certified Payrolls to be Submitted with Pay Requisitions

11. Sub-Contractor Utilization Form

a. Submitted with Pay Requests

12. Submittals

a. Need Written Approval prior to purchase of Materials

b. Substitutions must include ‘Side by Side Comparison’

13. Schedule of Values / Sequence of Work

a. Submitted prior to mobilization

b. City expects a Continuous Operation (No Demobilizations)

c. Liquidated Damages – Not Included

14. Working Hours

a. Monday – Friday 7:00 am – 4:00 pm

b. Weekends or Extended Hours – Requires Pre-Approval

15. Job Site Conduct

a. Parks are smoke free ‘No Smoking’

b. No Loud Music

c. Equipment and Vehicles – In working Order – No Leaks

16. Pay Requests

a. Submit by last Tuesday of the month (Approved original)

b. Certified Payrolls need to accompany pay requests or they will not be processed

17. Waiver of Lien or Release

a. May be Required with certain funding sources for all suppliers and sub-contractors

18. Site Restrictions

a. Access is limited to certain areas

b. Deliveries must be coordinated with project manager

c. Contractor has control of the site from mobilization and until demobilization

d. Owner will be allowed access at all times

Questions regarding this bid package shall be submitted via e-mail to Purchasing at

purchasing@providenceri.gov and contact below, no later than five (5) working days before the bid

opening date.

Parks Department Contact Information:

Project Manager

Sam Greenwood, Senior Landscape Architect

sgreenwood@providenceri.gov

Office #401.690.7299 / cell #401.749.6314

PROVIDENCE PARKS DEPARTMENT

1000 Elmwood Avenue, Providence, RI 02905

Phone: 401-680-7201

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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