Project Information

Bid Title

Request for Bids - Pest Control Protection # 60550-2026-0005

Issuing Agency

Milledgeville city

Location

Georgia

Published Date

Mar 18, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Bids – Pest Control Protection # 60550-2026-0005

Posted: March 18, 2026

The City of Milledgeville is accepting bids for Pest Control Protection. Sealed bids will be accepted until 3:00 PM on Thursday, April 16, 2026. Bid # 60550-2026-0005

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CITY OF MILLEDGEVILLE, GEORGIA

INVITATION FOR BID

IFB #60550-2026-0005

PEST CONTROL PROTECTION

For all questions about this BID contact:

Jacque Huley, CPPB, PROCUREMENT MANAGER/DEPUTY CLERK

(478) 414-4009 phone

(478) 414-4418 fax

jhuley@milledgevillega.us

Deadline:

Thursday, April 16, 2026 @ 3:00 PM

1.0 INTRODUCTION

The Invitation For Bid is intended to provide interested vendors with sufficient

information to guide them through the development of their proposed bid to provide

monthly pest control services to all City of Milledgeville buildings.

In responding to this bid, it is important that all vendors follow the prescribed format so

that each vendor will be providing comparable data to that submitted by other vendors

and thus be assured of fair and objective treatment in the City’s review and evaluation

process.

1.2 Schedule of Events

This Invitation for Bid will be governed by the following schedule:

DATES

Release of Bid

Deadline for written questions

Answers to written questions

Proposals due

Site Visits

Monday, March 16, 2026

Friday, April 3, 2026

Tuesday, April 7, 2026

Thursday, April 16, 2026 @ 3:00 PM

Appointments Only

1.3 Restrictions on Communications with Staff

All questions about this bid must be submitted in the following format:

Company Name

1. Question

Citation of relevant section of the bid

Questions must be in writing to:

Address:

E-mail:

Fax:

Jacque Huley, CPPB

Procurement Manager/Deputy Clerk

City of Milledgeville

127 E. Hancock Street

Milledgeville, GA 31061

jhuley@milledgevillega.us

478.414.4418 fax

No questions other than written will be accepted. No response other than written will be

binding upon the City of Milledgeville. Questions will be combined into one list of

questions and responses and will be sent to all vendors who have received the bid

document.

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Bid #60550-2026-0005 Pest Control Protection

2.0 COMPANY BACKGROUND & EXPERIENCE

2.1 Experience

The vendor will provide a list of all clients for whom similar services, as detailed in this

bid, have been provided during the past 5 years. The list must include:

Dates of service

Name of contact person

Title of contact person

Phone number of contact person

The vendor will also disclose any services terminated by the client(s) and the reason(s)

for termination.

Failure to provide this information will disqualify the bid submission.

3.0 BID

3.1 Packaging of Bid

Submissions must be by the following method:

Hard copies in a sealed package containing two (2) signed copies. The sealed package

must be labeled as follows:

(Vendor Name)

(Vendor Full Address)

RFP #60550-2026-0005

PEST CONTROL PROTECTION

Vendor response to this bid must consist of the following documents:

• Bid Sheet

• Bid Response Signature Page

• Letters from three (3) references or list of three references.

• E-Verify Form [Contractor Affidavit under O.C.G.A. 13-10-91(b)(1)]

3.2 Submission of Bid

The original and one (1) copy of the bid response must be delivered no later than 3:00

PM on Thursday, April 16, 2026.

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Bid #60550-2026-0005 Pest Control Protection

Proposals must be submitted to:

City of Milledgeville

East Annex

127 E. Hancock Street

Finance/Purchasing Department

Milledgeville, GA 31061

Attention: Mrs. Jacque Huley, CPPB, Procurement Manager/Deputy Clerk

NOTE: OUTSIDE OF ALL ENVELOPES MUST BE CLEARLY MARKED. (IF YOU

SEND FED-EX OR UPS, THE OUTSIDE OF THAT ENVELOPE NEEDS TO HAVE

THE BID NUMBER LISTED ON IT.

Any proposal received after the due date and time will not be evaluated.

3.3 Rejection of Bid/Cancellation of Bid

The City of Milledgeville reserves the right to reject any or all bids, to waive any

irregularity or informality in a bid, and to accept or reject any item or combination of

items, when to do so would be to the advantage of the City. It is also within the right of

the City to reject bids that do not contain all elements and information requested in this

document. The City reserves the right to cancel this bid at any time.

4.0 TERMS AND CONDITIONS

4.1 Bid Amendments

The City of Milledgeville reserves the right to amend this bid prior to the proposal due

date. All amendments and additional information will be sent to all vendors who have

received the bid document.

4.2 Bid Withdrawal

A submitted proposal may be withdrawn prior to the due date by a written request to

the Purchasing Manager. A request to withdraw a proposal must be signed by an

authorized individual.

4.3 Bid Costs

The cost for developing the bid or the submission of the bid is the sole responsibility of

the vendor. The City of Milledgeville will not provide reimbursement for such costs.

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Bid #60550-2026-0005 Pest Control Protection

4.4 Responsibilities of Prime Contractor

The successful vendor will be considered as the prime contractor and will be required to

assume total responsibility of services offered in the proposal whether or not the

company is the manufacturer, producer, value added reseller, author, or supplier of the

items. The City of Milledgeville will consider the successful vendor to be the sole point

of contact with regard to all contractual matters, including performance or service

unless otherwise stated.

Prior to final selection, vendors may be required to submit additional information that

the City of Milledgeville may deem necessary to determine the vendor’s qualifications.

4.5 Firm Price

Prices offered by the vendors will be firm and not subject to increase during the term of

any contractual agreement arising between the City of Milledgeville and the successful

vendor as a result of this bid.

4.6 Execution of Contract

Upon the acceptance of a bid response, a contract needs to be submitted to the City of

Milledgeville for the mayor’s signature. In the event that the successful vendor fails,

neglects or refuses to execute the contract within ten (10) days after the mailing of

document, the City of Milledgeville may at its option terminate and cancel its action in

awarding the contract and the contract shall become null and void and of no effect.

Incorporated by reference into the contract which is to be entered into by the City of

Milledgeville and the successful vendor pursuant to this bid will be all of the information

presented in or with this bid and the vendor’s response thereto, and all written

communications between the City of Milledgeville, its agents, and the successful vendor

whose bid response is accepted.

4.7 Exemption from Federal Excise & Sales Tax

The City of Milledgeville is exempt from federal excise tax and sales tax. Net price as

shown in the cost proposal shall be exclusive of such taxes.

4.8 Statement of Time

Time, when stated as a number of days, shall include Saturdays, Sundays, and legal

holidays.

4.10 Conflict of Interest

If a vendor has any existing client relationship that involves the City of Milledgeville, the

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Bid #60550-2026-0005 Pest Control Protection

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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