Project Information

Bid Title

MUNICIPAL PAVING CONTRACT SPRING 2026

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Mar 9, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-074

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-074
Bid Title:	MUNICIPAL PAVING CONTRACT SPRING 2026
Category:	Invitation for Bids
Status:	Open

Description: LIVE BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 3/9/2026 10:55 AM Closing Date/Time: 3/31/2026 3:00 PM Contact Person: DENAY.ADAMS@LYNCHBURGVA.GOV Related Documents: 2026-074 MUNICIPAL PAVING CONTRACT SPRING 2026

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

Municipal Paving Contract

Spring 2026

Invitation for Bid # 2026-074

Due: 3:00 PM, March 31, 2026

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Issued on: March 9, 2026

Table of Contents

BIDDING REQUIREMENTS

ADVERTISEMENT FOR BIDS............................................................................................................. 2

BID FORM ........................................................................................................................................ 3

ESCROW ACCOUNT ELECTION PROCEDURE FOR RETAINAGE ........................................................ 9

EQUAL OPPORTUNITY REPORT STATEMENT ................................................................................ 10

STATEMENT OF EXPERIENCE ........................................................................................................ 11

STATEMENT OF AVAILABLE RESOURCES ...................................................................................... 12

CORPORATE STATUS FORM .......................................................................................................... 13

QUESTIONS TO BIDDERS/OFFERORS ............................................................................................ 14

CONSTRUCTION AGREEMENT....................................................................................................... 15

CITY OF LYNCHBURG, VIRGINIA STANDARD PERFORMANCE BOND ............................................ 17

CITY OF LYNCHBURG STANDARD LABOR AND MATERIAL PAYMENT BOND ................................ 19

ESCROW AGREEMENT .................................................................................................................. 22

INSTRUCTIONS TO BIDDERS.......................................................................................................... 26

GENERAL CONDITIONS.................................................................................................................. 32

TECHNICAL SPECIFICATIONS ......................................................................................................... 94

ADVERTISEMENT FOR BIDS

Sealed bids for the Municipal Paving Contract Spring 2026 will be received by the City of Lynchburg, Procurement

Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 PM, March 31, 2026, and then

publicly opened and read aloud in the First Floor Customer Conference Room located in the City Hall lobby and

broadcast via Microsoft Teams video conference. The Teams meeting link to the bid opening will be posted to the

City’s Bid webpage: https://www.lynchburgva.gov/Bids.aspx.

Mailed or Hand Delivered Bids: FedEx, UPS, and the USPS have access to the building to deliver mail/packages to

the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information

Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m. to 5:00 p.m. A

Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it at that

time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the deadline for

submission. Please allow additional time to ensure this is done.

Online Bid Submission: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to open

this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please upload

your bid as ONE file. As always, late bids will not be considered.

Bid Documents may be viewed and printed directly from the City's website:

https://www.lynchburgva.gov/Bids.aspx.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional information

must be made in writing to DeNay Adams at denay.adams@lynchburgva.gov and received by 2:00 PM, March 25,

2026.

All addenda should be signed and accompany any bid submitted.

PM - 2

DeNay Adams

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

BID FORM

Dear Ms. Adams,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to Municipal Paving Contract Spring 2026

for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to

perform all operations necessary to execute and complete the Work required for the project, in strict accordance

with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details, latest edition,

and , together with Addenda numbered

through ______ issued during bidding period and hereby

acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

DOLLARS

($

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum

price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to

changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work

in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or

eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final

payment. It is further understood that costs to cover all components of the Work as described in the Contract

Documents are included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will

commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough

to execute the Work and all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the

Construction Agreement for the execution and completion of the Work in accordance with the Contract

Documents:

PM - 3

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount)

Bidder’s Bid Bond for 5% of Base Bid Amount Issued by

of surety authorized to do business in Virginia).

(name

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within

ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms

satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount

of one hundred (100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement

within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure

to deliver the required performance and payment bonds within the ten (10) days, the monies payable by the

Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such

failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,

or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

Email

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 4

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