Project Information

Bid Title

Citywide Mill and Overlay 2025

Issuing Agency

City of Buffalo

Location

New York

Published Date

Apr 15, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

Group 1118C

Original Source

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Bid Documents

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Project Description

Bid Number:	Group 1118C
Bid Title:	Citywide Mill and Overlay 2025
Category:	Public Works, Parks & Streets
Status:	Open

Publication Date/Time: 4/15/2026 5:00 AM Publication Information: The Buffalo News Closing Date/Time: 5/6/2026 11:00 AM Related Documents: Citywide Mill and Overlay 2025 - Group 1118C

Attachment Preview

The following advertisement for bids shall be published in the City of Buffalo City Record and The Buffalo

News on the following date: WEDNESDAY, APRIL 15, 2026

CITY OF BUFFALO

DEPARTMENT OF PUBLIC WORKS

ADVERTISEMENT FOR BIDS

Sealed proposals for:

CITYWIDE MILL AND OVERLAY 2025

GROUP 1118C

will be received by the Commissioner of Public Works no later than:

WEDNESDAY, MAY 6, 2026, at 11:00 AM

It is the bidder’s responsibility to ensure the sealed proposal is delivered before the bid opening

and bidders must utilize one of the following methods:

1.) Drop off the sealed proposal on the above-referenced date at Buffalo City Hall, Room 502 between

the hours of 9:00 AM and 11:00 AM. The Department of Public Works (DPW) will provide a

designated box for bidders to deposit sealed proposals. As there may be multiple bids due on this

date, it is the bidder’s responsibility to clearly label their sealed proposal and ensure it is placed in

the correct box.

2.) Sealed proposals may be mailed to: City of Buffalo DPW, 65 Niagara Square, City Hall Room 502,

Buffalo, New York 14202, ATTN: Commissioner of Public Works. Bidders should allow sufficient

time for delivery before the bid opening and are strongly encouraged to schedule delivery one day

prior to the bid opening date. It is also recommended that bidders track the delivery of their mailed

proposals and use appropriate priority mailing services as needed. City of Buffalo staff are

available to accept deliveries Monday through Friday, from 8:00 AM to 4:00 PM.

Bids will be opened by City of Buffalo Representatives on WEDNESDAY, MAY 6, 2026 at 11:00 AM

LOCAL TIME via video/phone conference call. Bidder representatives who wish to attend must send an

email request to Phillip Pecoraro at ppecoraro@buffalony.gov no later than 5:00 PM on Tuesday, May 5,

2026. Meeting invitations will be sent to requestors by 10:30 AM on the day of bid opening.

Proposal documents can be viewed and ordered at www.avalonbuff-planroom.com in the Public Jobs

section. If you do not have internet access or have questions about ordering from the website, please

contact Avalon Document Services at (716) 995-7777. Proposal documents may be obtained from Avalon

Document Services, 40 La Riviere Dr, Suite 150, Buffalo, NY 14202, upon a non-refundable payment of

FIFTY-EIGHT DOLLARS ($58.00) per set. Payment can be submitted only by company check or money

order made payable to the City of Buffalo, Department of Public Works. NO CASH AND NO PERSONAL

CHECKS.

Addenda will be emailed from Avalon Document Services to Bidders listed on the official Plan Holders List.

Bidders must acknowledge receipt of all Addenda by securely stapling in place all addenda within the front

or back covers of the proposal book. All Addenda so issued shall become part of the Contract Documents.

The City of Buffalo will not be responsible for full or partial set of Contract Documents, including any

Addenda obtained from any other source. The City of Buffalo reserves the right to reject any and all bids

and to waive any informalities therein.

AD – 1

Questions regarding the contract documents should be directed to Phillip Pecoraro, Senior Engineer at

ppecoraro@buffalony.gov. Bidders shall promptly notify Phillip Pecoraro at ppecoraro@buffalony.gov of

any errors, omissions, conflicts or ambiguity within the contract documents. No questions or inquiries

regarding this bid will be accepted within three (3) business days prior to the bid opening.

Each bidder’s attention is called to the General Municipal Law, which requires a bidder’s Certification

of Non-Collusion. Copies of such Certificates are part of the Proposal Form and, unless complied with,

the bid will not be accepted.

Pursuant to New York State Department of Labor (NYSDOL) requirements for public work projects:

Contractors and Subcontractors need to register before submitting any new bids or commencing

new work on a covered project on or after December 30, 2024. NYSDOL encourages all contractors

and subcontractors to register as soon as possible to obtain a Certificate of Registration to avoid negatively

impacting a bidding period or project schedule. Proof of Certificate of Registration must be submitted

with each bid.

BIDDERS MUST SUBMIT PRIOR TO AWARDING OF A CONTRACT A STATEMENT INDICATING

THAT THEY WILL WORK TOWARD A MINORITY WORKFORCE GOAL OF 25% AND A WOMEN

WORKFORCE GOAL OF 5%. IN ADDITION, A STATEMENT MUST BE SUBMITTED PRIOR TO THE

AWARDING OF A CONTRACT INDICATING THAT THE BIDDER WILL WORK TOWARD A BUSINESS

UTILIZATION GOAL FOR MINORITY BUSINESS ENTERPRISE OF 25% AND WOMEN BUSINESS

ENTERPRISE OF 5%.

City of Buffalo Contact

Phillip Pecoraro

Senior Engineer

Department of Public Works

65 Niagara Square

City Hall Room 502

Buffalo, New York 14202

ppecoraro@buffalony.gov

___________________________

Alexander M. Bullers, P.E.

City Engineer

AD – 2

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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