Project Information

Bid Title

RFP 2026- 505 Office Supplies and Furniture

Issuing Agency

Taylor County

Location

Texas

Published Date

May 19, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026- 505

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP 2026- 505
Bid Title:	RFP 2026- 505 Office Supplies and Furniture
Category:	Invitations to Bid
Status:	Open

Description: LEGAL NOTICE: REQUEST FOR PROPOSALS (RFP 2026-505) Taylor County, Texas, is soliciting bids to provide office supplies and furniture to participating entities. Deadline: Bids must be received no later than 2:00 p.m. on Friday, June 5, 2026, at the Taylor County Purchasing Office, 600 Pecan Street, Abilene, Texas, 79602. Project Scope: Furnishing office supplies (consumables and non-consumables) and office furniture. The contract will be based on a discount percentage off the manufacturer’s suggested list price. Requirements: Completed bids must contain one (1) original and one (1) copy. Bidders must submit one (1) standard catalogue from which orders will be placed. The successful bidder must provide a Certificate of Insurance demonstrating minimum coverages for Workers’ Compensation, Commercial General Liability, and Commercial Automobile Liability prior to any delivery. Contact: Inquiries should be directed to Scott Henderson, Purchasing Agent, at 325-738-8602 or For security reasons, you must enable JavaScript to view this E-mail address. . The Taylor County Commissioners’ Court reserves the right to reject in whole or in part any or all bids. Publication Date/Time: 5/19/2026 12:00 AM Closing Date/Time: 6/5/2026 2:00 PM Submittal Information: See Proposal Related Documents: RFP 2026- 505 Office Supply and Furniture

Attachment Preview

Taylor County

Purchasing Agent

Scott Henderson

600 Pecan Street

Abilene, Texas 79602

Phone - 325-738-8602

FAX - 325-674-1375

E-Mail –scott.henderson@taylorcounty.texas.gov

REQUEST FOR PROPOSALS (RFP)

RFP TITLE: OFFICE SUPPLIES & FURNITURE

RFP NUMBER: R.F.P. 2026-505

SUBMISSION DEADLINE: June 5, 2026 at 2:00 P.M.

Purchasing Agent: Scott Henderson

Address: 600 Pecan Street, Abilene, Texas 79602

Phone: 325-738-8602 | Fax: 325-674-1375

Email: scott.henderson@taylorcounty.texas.gov

1

ENTITIES WHICH MAY ELECT TO PARTICIPATE IN THIS CONTRACT

COUNTY OF TAYLOR

CITY OF ABILENE

CENTRAL APPRAISAL DISTRICT OF TAYLOR COUNTY

COMMUNITY CORRECTIONS AND SUPERVISION DEPARTMENTS

FOR TAYLOR COUNTY, COLEMAN, AND CALLAHAN COUNTIES

2

TERMS AND CONDITIONS

The Taylor County Commissioners’ Court is soliciting bids for furnishing the merchandise,

supplies, services, and/or equipment set forth in this Invitation to Bid. All bids must be

received in the Taylor County Purchasing Office, 600 Pecan Street, Abilene, Texas,

79602, no later than 2:00 p.m. on Thursday, June 5, 2026. Public opening of the bids will

be held in the Taylor County Purchasing Conference Room. All bids which are mailed,

shipped, etc. should be addressed as follows:

Taylor County Purchasing Department

600 Pecan Street

Abilene, Texas, 79602

Attn: Scott Henderson

All bids must be in sealed envelopes clearly marked with Bid Number and Bid Title.

Completed Bids must contain one (1) original and one (1) copy. Original bid must

be clearly marked “ORIGINAL” and contain all original signatures.

The Taylor County Commissioners’ Court reserves the right to reject in whole or in part

any or all bids, waive minor technicalities, and award the bid which best serves the interest

of Taylor County.

Late bids will be returned to the Bidder unopened. Taylor County will not be

responsible for unmarked, or improperly marked bids or bids delivered to the

wrong location.

Bids may be withdrawn at any time prior to the official opening. Alterations made before

opening time must be initialed by the Bidder to guarantee authenticity. After the official

opening, bids may not be amended, altered, or withdrawn without the recommendation

of the Purchasing Agent and the approval of the Taylor County Commissioners’ Court.

All bids become the property of Taylor County and will not be returned to the Bidder.

Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be

included in this bid.

The undersigned agrees, if this bid is accepted, to furnish any and all items upon which

prices are offered, at the price(s) and upon the terms and conditions contained in the

Invitation to Bid. The period of acceptance of this bid will be thirty (30) calendar days

minimum unless the Bidder notes a different period.

Bids must be submitted on the attached Bid Worksheet. By returning the signed Bid

Worksheet, bidders certify that:

1. A packing list or other suitable shipping documents shall accompany each shipment

and shall show (a) name and address of vendor, (b) name and address of the receiving

department, (c) Taylor County Purchase Order Number (if applicable), and (d) the

description of the material shipped, including item number, quantity, etc.

3

2. Delivery terms and transportation charges are to be FOB Destination Freight

Prepaid. All charges for delivery and transportation are to be included in the bid

price.

3. Payment shall not constitute an acceptance of the item(s) bid nor impair the County’s

right to inspect or any of its remedies.

4. Goods, supplies, equipment pertaining to this contract shall be F. O. B. inside delivery

to the Department specified on the order.

5. Hours of delivery/service shall be between 8:00 a.m. and 4:30 p.m., Monday through

Friday, unless otherwise stipulated.

6. Invoices shall be sent directly to Taylor County, Purchasing Department, 600 Pecan

Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt

of the invoice or items, whichever is later. Invoices must be itemized and must

reference the Taylor County Department Number in order to be processed. Each

entity participating in this contract will have its own procedures for invoicing.

7. Prices bid are to be firm for one year from date of bid opening, unless stated differently

in the specifications section.

8. Bids should be unit prices using the Bid Worksheet form included with this bid.

Purchases will be made on a cash basis. In case the unit price of an item differs from the

extended price for the quantity bid, the unit price shall govern. Taylor County reserves

the right to award this bid to more than one vendor.

9. The price to be paid by the County shall be that contained in the Bid Worksheet, which

the Bidder warrants to be no higher than Bidder’s current prices on orders by others for

products of the kind and specification covered by this agreement for similar quantities

under similar or like conditions and methods of purchase.

10. A list of references of current users is to be furnished in the bid worksheet. Failure

to do so may render the bid unresponsive. Current Taylor County vendors may omit this

requirement.

11. The bidder shall attach to the Bid Worksheet, and it shall be made a part of this bid,

regularly printed literature as published buy the manufacturer, which sets out and

describes the goods, equipment, or supplies to be furnished by the bidder.

12. Any bids not conforming to the specifications shall be rejected. It will be the

responsibility of the bidder to conform to the specifications unless deviations have been

specifically cited by the vendor and acceptance made on the basis of the exception.

13. The Commissioners’ Court will award the bid, which will be followed by the issuing of

a Purchase Order or a letter noting the award. The purchase order or letter of award,

together with the signed Bid Worksheet will be construed as the contractual agreement.

4

14. Special Notation: A comparative performance evaluation may be required to assist

in the determination of overall efficiency of similar units. This may include, but is not

limited to, samples of supplies or field test of equipment.

15. Item(s) bid are subject to the County inspection and approval within a reasonable

amount of time. If specifications are not met, material may be returned at bidder’s

expense and risk for all damages incidental to the rejection.

16. Evaluation Criteria: Bids will be evaluated based on the following weighted

criteria, totaling 100%. Taylor County reserves the right to select evaluation methods

deemed most appropriate and will evaluate each bid on a case-by-case basis.

• Pricing (40%): The largest percentage off the manufacturer’s list price from the

standard catalogue.

• Vendor's Ability & Experience (25%): Taylor County’s evaluation of the

vendor’s ability to perform and experience with the product(s) bid.

• Delivery Capabilities (15%): Speed, reliability, and adherence to the delivery

requirements specified in this bid.

• Past Performance & References (10%): Vendor’s past performance record with

Taylor County and/or feedback from provided references.

• Special Needs (10%): Ability to meet the special needs and requirements of

Taylor County and the results of any performance evaluations (if requested).

17. Insurance Requirements: All insurance requirements as outlined in the Texas State

Statutes shall be met prior to any delivery and shall remain in effect during the life of this

contract. The successful bidder shall provide Taylor County with a Certificate of Insurance

demonstrating the following minimum coverages:

• Workers’ Compensation: Statutory limits in accordance with Texas law, including

Employers' Liability.

• Commercial General Liability: Minimum of $1,000,000 per occurrence and

$2,000,000 general aggregate, covering bodily injury, property damage, and

personal injury.

• Commercial Automobile Liability: Minimum of $1,000,000 combined single limit

per accident for bodily injury and property damage, covering owned, hired, and

non-owned vehicles used in the performance of this contract.

• Additional Insured: Taylor County must be named as an Additional Insured on both

the Commercial General Liability and Automobile Liability policies. A waiver of

subrogation in favor of Taylor County is required for all policies, including Workers'

Compensation.

18. Whenever an article or material is defined by describing a proprietary product or by

using the name of a manufacturer, the term “or equal” if not inserted shall be implied. The

specific article or material shall be understood as descriptive, not restrictive.

19. Quantities indicated on the Bid Worksheet are estimates based upon the best

available information. The County reserves the right to increase or decrease the

quantities to meet its actual need without any adjustments in the bid price.

5

Commodity Codes

• NAICS 423210Furniture Merchant Wholesalers
• NAICS 424120Stationery and Office Supplies Merchant Wholesalers
• NAICS 442110Furniture Stores
• NAICS 453210Office Supplies and Stationery Stores

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.