Project Information

Bid Title

Custodial Services North Branches

Issuing Agency

Saint Louis County Library

Location

Missouri

Published Date

Jan 20, 2026

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Invitation For Bid
Custodial Services North Branches Date Issued: January 20, 2026

The Board of Trustees of the St. Louis County Library District (“Library District”) is accepting bids (“Bid” or “Bids”) pursuant to this Invitation for Bid from qualified businesses to provide Custodial Services (the “Project”) to be performed at the North Branches of the St. Louis County Library District.(Bridgeton Trails, Florissant Valley, Jamestown Bluffs, Lewis and Clark, Mid County, Natural Bridge, Parkview, Prairie Commons, Rock Road and Thornhill).

See the attached instructions marked Attachment A. Bidders are responsible for examination of all instructions for the project.

Please visit each Library District Location to take measurements and examine field conditions. Bidders are responsible for examination of all locations, specifications, schedules, and instructions for the Project. Addresses of the various branches may be found on the Library’s website at: wwww.slcl.org/branches .

All Bids are due no later than 10:00 A.M. C.T., on February 6, 2026.

Bidders shall complete the Bid as required in this Invitation for Bid and deliver the completed Bid by email only to Kelli Reeves, Manager, Facilities, kreeves@slcl.org . The email subject line should be “Invitation for Bid ? Custodial Services for North Branches.”

To protect the integrity of the Bid selection process, any questions concerning this Invitation for Bid, the Bid process, or Bid specifications shall be e-mailed only to Kelli Reeves, Manager, Facilities, at kreeves@slcl.org with a copy to Brett Boling, Manager of Custodial Services, at bboling@slcl.org . The deadline for questions is 10:00 A.M. C.T. Thursday, January 29, 2026. Questions will be answered in an addendum posted on the Library’s website ( http://www.slcl.org/bid-opportunities ).

It is anticipated that the Bids will be considered by the Library District’s Board of Trustees at the February 23, 2026 meeting after consideration by the Selection Committee and recommendation to the Director.

Attachment Preview

ST. LOUIS COUNTY LIBRARY DISTRICT

INVITATION FOR BID:

CUSTODIAL SERVICES NORTH BRANCHES

DATE ISSUED: January 20, 2026

The Board of Trustees of the St. Louis County Library District (“Library District”) is

accepting bids (“Bid” or “Bids”) pursuant to this Invitation for Bid from qualified businesses to

provide Custodial Services (the “Project”) to be performed at the North Branches of the St. Louis

County Library District.(Bridgeton Trails, Florissant Valley, Jamestown Bluffs, Lewis and Clark,

Mid County, Natural Bridge, Parkview, Prairie Commons, Rock Road and Thornhill).

See the attached instructions marked Attachment A. Bidders are responsible for

examination of all instructions for the project.

Please visit each Library District Location to take measurements and examine field

conditions. Bidders are responsible for examination of all locations, specifications, schedules, and

instructions for the Project. Addresses of the various branches may be found on the Library’s

website at: https://www.slcl.org/branches.

All Bids are due no later than 10:00 A.M. C.T., on February 6, 2026.

Bidders shall complete the Bid as required in this Invitation for Bid and deliver the

completed Bid by email only to Kelli Reeves, Manager, Facilities, kreeves@slcl.org. The email

subject line should be “Invitation for Bid – Custodial Services for North Branches.”

To protect the integrity of the Bid selection process, any questions concerning this

Invitation for Bid, the Bid process, or Bid specifications shall be e-mailed only to Kelli Reeves,

Manager, Facilities, at kreeves@slcl.org with a copy to Brett Boling, Manager of Custodial

Services, at bboling@slcl.org. The deadline for questions is 10:00 A.M. C.T. Thursday, January

29, 2026. Questions will be answered in an addendum posted on the Library’s website

(http://www.slcl.org/bid-opportunities).

It is anticipated that the Bids will be considered by the Library District’s Board of Trustees

at the February 23, 2026 meeting after consideration by the Selection Committee and

recommendation to the Director.

The Library District reserves the right to reject any and all Bids and to waive formalities

in the best interest of the Library District.

BACKGROUND

The Library District is a political subdivision of the State of Missouri. The Board of

Trustees (“Board of Trustees”) of the Library District is a body corporate with all the powers and

rights of like or similar corporations serving more than 863,000 Library District residents. All

management and control of the Library District is vested in a Board of Trustees consisting of five

Trustees appointed by the County Executive of St. Louis County, Missouri. The Trustees serve

staggered four-year terms.

The Board of Trustees appoints a qualified librarian who holds that office at the Board of

Trustees’ pleasure as the chief executive and administrative officer (“Director & CEO”) of the

Library District.

The Board of Trustees has the power to purchase grounds, erect appropriate buildings and

improve existing buildings for the use of the Library District and its branches out of funds available

or through the issuance of bonds or otherwise.

GENERAL REQUIREMENTS

The Project is subject to all applicable laws of the State of Missouri governing the Library

District including but not limited to the following:

● Missouri law prohibits all employers from employing aliens unlawfully present in the

United States to perform work within the State of Missouri, including the Project and

bidders must comply with the provisions relating thereto in Section 285.530 RSMo, as

amended.

● All Bidders on Library District contracts for services in excess of $5,000 must provide the

Library District with documentation and a sworn affidavit, with respect to employees

working in connection with the contracted services, affirming enrollment in a Federal Work

Authorization Program (“FWAP”). The affidavit shall also provide that the Bidder does

not knowingly employ any person in connection with the contracted services who is an

unauthorized alien. Such affidavits must be provided with the Bid.

● Pursuant to Section 34.600, in the event that the contract for the services described in this

Invitation for Bid is for $100,000 or more, and the successful Bidder employs ten (10) or

more employees, the contract shall include a written certification that the Bidder is not

currently engaged in and shall not, for the duration of the contract, engage in a boycott of

goods or services from the State of Israel; companies doing business in or with Israel or

authorized by, licensed by, or organized under the laws of the State of Israel; or persons or

entities doing business in the State of Israel.

● Every transient employer must comply with Sections 285.230 through 285.234 RSMo, as

amended, when applicable.

● Pursuant to Sections 34.070 and 34.073, the Library District prefers to purchase those

materials, products and supplies which are produced, manufactured, compounded, made or

grown, within the State of Missouri when they are found in marketable quantities and are

a quality suited to the purpose intended, and can be secured without additional cost over

out-of-state products. Quality and fitness of articles will be considered in making

purchases or letting contracts. Similarly, in letting contracts for the performance of any

job or services, the Library District prefers Missouri firms, corporations or individuals, or

firms, corporations or individuals which maintain Missouri offices, when the quality of

performance promised is equal and the price quoted is the same or less.

In addition to the general requirements listed above, the successful Bidder shall comply with

all laws, ordinances, regulations, applicable zoning and building requirements, and orders of

federal, state, county, and local governing authorities pertaining and applicable to each Library

District Location, the successful Bidder and/or the Library District.

Applicable insurance coverage must be provided by the successful Bidder before any work can

be started on the Project.

These general requirements, this Invitation for Bid, the Bid and the specifications, drawings,

schedules and instructions of the Project shall be incorporated in the contract and/or purchase order

signed by the parties should the Bidder be awarded a contract under this Invitation for Bid.

SCOPE OF WORK

The following Scope of Work provides an overview of the terms and conditions being

sought by the Library District for the Project.

1. Monday through Friday daily service as outlined in the cleaning schedule

(Attachment 1).

2. The Library will not offer paid holidays. The following holidays will not require

services: New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day,

Juneteenth, Independence Day, Labor Day, Thanksgiving Day, the day after

Thanksgiving, Christmas Eve, and Christmas Day. In addition, the library will close

at 5:00 on the day before Thanksgiving and the day before New Year’s Day.

3. Changes in the Scope of Work, schedule, and total number of hours may be

accomplished after the execution of the Agreement, and without invalidating the

Agreement, by a written consent and modification. Any changes in the Scope of

Work, schedule, and /or total number of hours shall be performed under applicable

provisions of this document, and the Bidder shall proceed promptly, unless otherwise

directed by the Library.

4. All cleaning equipment and supplies will be provided by the St. Louis County

Library.

5. The work shall be done between 9:00 P.M. and 5:00 A.M. No employees from the

Bidder may be in the building before 9:00 P.M. or after 5:00 A.M. Only contracted

employees are allowed on library premises during nightly janitorial

services. Individuals who are not contracted employees (i.e. family members, friends,

etc.) shall not accompany contract employees to work locations.

6. The successful Bidder shall be responsible for not disrupting Library staff and

patrons.

7. The Bidder, at its sole cost and expense, shall furnish uniforms, which clearly identify

the Bidder’s company, to be worn at all times by personnel performing services as

listed in this IFB. Workers must be neat and clean in appearance and have good

personal hygiene.

8. All custodial staff must wear a badge provided by the Library at all times while on

Library property. This I.D. badge is to be clearly visible while in the performance of

their duties.

9. All Bidder custodial staff assigned to any Library District location must provide their

name and contact information for emergency purposes.

10. Sub-contracting of custodial staffing is NOT acceptable; all work must be performed

directly by employees of the responding Bidder.

11. The Bidder must provide an easily accessible contact person, including adequate

telephone numbers, cell phone numbers, email addresses, etc. This contact person

should be reachable during business hours and during the work hours of the custodial

employees.

12. The Bidder must assign fully trained custodial employee(s) to perform daily duties. It

is the responsibility of the Bidder to train employees new to a job site or any

substitutes for a regularly assigned employee. Supervision is required as specified in

Scope of Work. All supervisory personnel must be competent, skilled, management-

type persons and have the utmost ability to supervise and assure quality performance

of the staff personnel. They shall have an intimate knowledge of the various cleaning

tasks, equipment, and materials so as to be able to both properly train and direct

effective inspection and follow-up program.

13. Bidder must train all personnel in emergency building procedures.

14. All custodial services must be completed in a professional manner according to

standard practices. Assigned workers must be familiar with and perform the “Scope

of Work” and have physical abilities to perform all job requirements.

15. A journal shall be provided by the Library for the sake of tracking duties and

facilitating communication. Every day the Bidder’s employee(s) will review the

journal when starting and sign the journal when all assigned tasks are completed.

Custodians may use the journal to report concerns, request supplies, approvals, or

report any irregularity, for example defective plumbing or unlocked doors. The

Branch Managers at the North Branches will use the journal to communicate

feedback, request special attention to specific concerns, or notify custodian and/or

supervisor of new information, etc. The supervisor will review and sign the journal

monthly.

16. The Bidder shall schedule quarterly appointments to meet with both, the Library

Branch Manager and the Manager of Custodial Services to determine if any concerns

exist that the Bidder needs to address

17. The Bidder’s employee(s) will take direction from the Library's Branch Manager via

the provided journal and the Library’s Manager of Custodial Services. The Bidder’s

supervisor must inspect the work of employees monthly to assure that the Library

facility is being properly maintained by the Bidder. The Bidder’s supervisory

intervention may be required to resolve custodial issues.

18. St. Louis County Library retains the right to relieve a custodian from their position

for unacceptable performance or behavior, personality conflicts, and request

replacement with a qualified, fully-trained employee.

Commodity Codes

• NAICS 561720Janitorial Services

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