Project Information

Bid Title

Parking Garage Maintenance

Issuing Agency

City of Geneva

Location

Illinois

Published Date

Apr 13, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Parking Garage Maintenance
Category:	Requests For Bids and Proposals
Status:	Open

Description: The project includes the removal and replacement of about 5,000 square feet of traffic topping at the downtown parking garage. The contractor will also remove and replace the existing expansion joint on the third floor. Please see related documents for complete details. Publication Date/Time: 4/13/2026 11:15 AM Closing Date/Time: 4/27/2026 10:00 AM Contact Person: Elton Orozco Civil Engineer Geneva Public Works Department Ph: 630-232-1279 corozco@geneva.il.us Related Documents: Parking Garage Maintenance Bid Documents

Attachment Preview

BID DOCUMENTS

FOR

2026 PARKING GARAGE MAINTENANCE

CITY OF GENEVA, ILLINOIS

CONTRACTOR’S NAME___________________________

STREET ADDRESS_______________________________

CITY__________________________ STATE___________

APRIL 2026

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CITY OF GENEVA: 2026 PARKING GARAGE MAINTENANCE

INDEX

SECTION

Cover Page

Index

Notice to Bidders

Instructions to Bidders

Special Provisions

Proposal

Signature Page

Schedule of Prices

Affidavit of Experience

Certification for Bid

Certification of Compliance with Section 11-42.1-1

Of the Illinois Municipal Code

Certification of a Drug Free Workplace

PAGES

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City of Geneva

2026 PARKING GARAGE MAINTENENCE

NOTICE TO BIDDERS

Time and Place of Opening of Bids

Contractors shall submit complete bids in single, sealed envelopes with the words "2026 PARKING

GARAGE MAINTENENCE" clearly marked on them. Bids will be received by the City of Geneva,

Illinois until 10:00 a.m. on Monday; April 27, 2026 at the office of the City Administrator, located at 22

South First Street, Geneva, IL 60134, at which time the bids will be publicly opened and read aloud.

Proposals submitted after the time specified will be returned to the bidder unopened. Bids that are not

complete will not be read out loud after opening and will be returned.

Description of Work

For all work included in this contract all the materials, labor, equipment, and incidentals needed to

complete the work as described herein shall be included in the cost.

This work includes the removal and replacement of approximately 5,000 sq ft of traffic topping at the

parking garage located at 597 Third Street in Geneva, Illinois. The Contractor shall use MasterSeal

Traffic 2500 traffic topping. The material shall be applied according to the manufacturer’s specifications.

The Contractor shall also remove and replace the existing expansion joint on the 3rd floor.

Bidders Instructions

1) Plans and specifications are available on the City’s web page: www.geneva.il.us/bids.aspx;

Contact person: C. Elton Orozco 630-232-1279; corozco@geneva.il.us

2) Bidders shall submit two (2) complete copies of their Bids.

3) All proposals shall be accompanied by a proposal guaranty equaling an amount not less than 5%

of the bid amount. This guaranty may be in the form of a Bid Bond or cashier’s check made out

to the City of Geneva with the name of the project clearly written in the notes.

4) The City of Geneva, Illinois reserves the right to reject any or all bids and waive technicalities.

5) The quantities appearing in the summary of quantities are approximate and are prepared for

comparison of bids. Payment to the Contractors will be made only for in place quantities and for

work completed & accepted and/or for materials furnished and used for this project and according

to the contract. The scheduled quantities of work to be done and materials to be furnished may be

increased, decreased or omitted as hereinafter provided.

6) Submission of a bid is conclusive assurance and warranty that the bidder has examined the plans,

specifications, visited the site and understands all requirements for the performance of the work.

The bidder shall be responsible for all errors and omissions in their bid package including those

resulting from failure or neglect to conduct an in-depth examination of the site, the plans and the

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City of Geneva

2026 PARKING GARAGE MAINTENENCE

specifications. In no case will the City be responsible for any cost, expenses, losses or changes in

anticipated profits resulting from any errors and omissions.

7) The bidder shall not take advantage of any errors or omissions in the bid documents.

8) Bidders may withdraw their proposal providing the bidder makes a request to withdraw their

proposal in writing or in person before scheduled date and time for the bids to be opened.

9) All employees and suppliers working on this project shall be paid no less than the prevailing

wage determined by the Illinois Department of Labor at the time of the bid opening or as adjusted

thereafter.

10) The Contractor shall certify that he/she is not in violation of, nor has been convicted for a

violation of the Illinois Public Construction Act.

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City of Geneva

2026 PARKING GARAGE MAINTENENCE

INSTRUCTIONS TO BIDDERS

By submitting a bid, the Contractor is affirming that he/she has carefully read and examined all of the

contract documents and the site and is aware of the requirements necessary to complete more than 50% of

the work with his/her own forces and as otherwise listed in this contract. The Contractor shall comply

with all applicable laws.

All Bidders shall submit a five (5%) percent bid bond, and the successful Bidder shall submit a contract

bond for the full amount (100%) of his bid. In both cases the guarantor shall be a surety company duly

authorized to do business in the State of Illinois. A cashier’s check for the amounts listed above can be

submitted in lieu of the bonds.

The Bidder shall list the unit price for each line item, the total cost for each line item and the total bid

amount. If there is a discrepancy, the overall cost will be recalculated using the unit prices submitted. The

Bidder shall be responsible for all errors and/or omissions in his submittal.

Only complete proposals which are made out upon the supplied proposal forms will be considered. The

proposal forms shall not be separated from the complete set of documents.

Wherever removal is specified in this contract, the disposal of same shall be included in the unit price.

Bidders in doubt as to the true meaning of any part of the contract documents shall submit to the Engineer

a written request for an interpretation thereof. The Engineer will give an interpretation of the matter in

question by issuing an "Addenda" and sending same to each person receiving a set of these contract

documents. Interpretations requested less than 72 hours before the scheduled bid opening does not allow

enough time for a written response and will not be responded to. All Addenda shall be submitted with the

proposals.

After the contract has been awarded by the City Council, the Contractor shall receive a Notice of Award.

After the award, the Contractor shall then have a maximum of 15 business days to submit the necessary

documentation, the Contractor may be required by the City, to furnish any or all of the following

information:

a. His performance record

b. Address and description of his plant or permanent place of business

c. An itemized list of his equipment

d. His financial statement

e. Other information showing the Bidder is able to complete this project

A Notice to Proceed will be issued when the Contractor has submitted all necessary documentation. No

site work will be allowed before the Notice to Proceed is issued.

Bids and Contracts shall be signed by the Contractor, partners in a Partnership, or the president of the

Corporation making the submission. A proxy having Power of Attorney who can show proof that they are

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 812930Parking Lots and Garages

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