Project Information

Bid Title

Employee Health Benefits Management

Issuing Agency

Benzie County

Location

Michigan

Published Date

Dec 17, 2025

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Employee Health Benefits Management

Benzie County is seeking information regarding vendor capabilities in Employee Health and Benefits Management. This document is a Request for Proposal (RFP).  Benzie County is seeking a supplier of these services over a one-year period, subject to negotiation for extended periods. This request for proposal does not commit Benzie County to contract for any supply or service whatsoever.

Proposals must be submitted in a sealed envelope bearing the title of: Benzie County, Employee Health and Benefits Management Proposal. Proposals must be delivered to the Administrator/Controller’s Office, 448 Court Place, Beulah, MI 49617, no later than 5:00 PM on Friday, January 30, 2026. All successful bidders will be required to accept reductions in payments for nonperformance of the contract. All prices quoted must be guaranteed through life of the contract/agreement. If there is a modification to the RFP, secondary to questions and or clarifications, all qualified bidders will be notified of such changes and be allowed to modify their proposal.  If changes occur, modifications to proposals will be allowed to be submitted up to the provider selection date identified below. All successful bidders must comply with all parts of the contract and all Federal and State laws governing this proposal and operations.

RFP Document

Attachment Preview

Benzie County Request for Proposal

Employee Health and Benefits Management

The information contained in this Request for Proposal (RFP) is confidential and proprietary

to Benzie County. In accepting this RFP, vendors agree to all the conditions under federal

confidentiality law.

I. Statement of Intent.

Benzie County is seeking information regarding vendor capabilities in Employee Health

and Benefits Management. This document is a Request for Proposal (RFP). Benzie

County is seeking a supplier of these services over a one-year period, subject to

negotiation for extended periods. This request for proposal does not commit Benzie

County to contract for any supply or service whatsoever.

II. Background

a. Request. Benzie County is seeking Employee Health and Benefits Management

for Benzie County personnel.

b. Limitations. Any contract established with a qualified provider will be up to a

yearly basis. Renewal of any contract will be based on an objective performance

evaluation at the end of each contract period. Multiple year contracts may and can

be generated following this format.

III. Requested Information/Specifications

a. Submission. Proposals must be submitted in a sealed envelope bearing the title of:

Benzie County, Employee Health and Benefits Management Proposal. Proposals

must be delivered to the Administrator/Controller’s Office, 448 Court Place,

Beulah, MI 49617, no later than 5:00 PM on Friday, January 30, 2026. All

successful bidders will be required to accept reductions in payments for

nonperformance of the contract. All prices quoted must be guaranteed through

life of the contract/agreement. If there is a modification to the RFP, secondary to

questions and or clarifications, all qualified bidders will be notified of such

changes and be allowed to modify their proposal. If changes occur, modifications

to proposals will be allowed to be submitted up to the provider selection date

identified below. All successful bidders must comply with all parts of the contract

and all Federal and State laws governing this proposal and operations.

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b. Schedule of Proposal and Contract Activities

RFP available to prospective bidders

Proposal submission deadline

Proposals reviewed/references checked

Provider(s) selected

Contract sent

Start of Contract

c. Contact information. Questions related to this RFP can be submitted to: Leslie

Bilbey, Deputy Administrator, lbilbey@benzieco.gov or (231) 882-0035.

d. Selection Process. Benzie County reserves the right to reject any and all bids,

waive any informality in bidding, select the successful bidder on a basis other

than the bid amount, and negotiate with one or more qualified bidders before

awarding a contract.

IV. Response: Submit a response to include the following information

a. Qualifications. Provide name, title, address, telephone and email address of

primary contact at your organization as well as:

i. Overview or broad description of your experience or involvement in the

insurance/employee benefits industry. Do you have proof of business

status? If so, please provide an example. If not, please explain.

ii. Description of your organization’s service philosophy.

iii. Description of “value added services” available and whether they are

proprietary or outsourced.

iv. List of potential firms/markets accessible to your organization.

v. Description of experience in providing enrollment services.

vi. Description of services and tools that your firm provides for benefit

administration.

vii. Description of experience handling a Direct Feed Reimbursement

Arrangement for Health Insurance.

viii. Description of your experience in implementing benefit plan changes.

ix. Description of the expected frequency and content of client meetings.

x. What, if any, initiatives has your firm taken to design, implement, and

promote wellness programs among your clients? Please describe any

measurable successes that you have achieved.

xi. Detail your company’s plan to ensure client compliance with relevant

Federal and State laws, requirements and statutes.

xii. List the key differentiators for your firm. What critical success factors

distinguish your organization from your competitors?

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b. References. Provide name of three references; preferably customers that have

been with your organization for three or more years.

c. Compensation / Fees. Fully describe how your firm would be compensated if it

were to be awarded a contract as Benefit Consultant. This would include, but is

not limited to, all commissions, contingent commission and/or fee relationships,

fee for services or fixed rates. Provide details of the services that will be provided

as a part of regular compensation, as well as those (if any) that require additional

compensation.

d. Conflict of Interest. Disclose any conflicts or perceived conflicts of interest and

identify what procedures your firm utilizes to identify and resolve conflicts of

interest.

e. Copies of the following items.

i. Errors and Omissions coverage

ii. Liability coverage

iii. Statement of compliance with federal and state laws

f. Transition Plan. Please describe the transition plan/steps after contract is awarded

that you would take to extend/add your services.

g. Best Fit Statement. In a brief paragraph provide for us the reason your

organization would be the best “fit” for Benzie County and our personnel.

V. Discussion. Benzie County representatives may or may not choose to meet with potential

offerors. Such discussions would only be intended to get further clarification of potential

capability to meet the requirements, especially any development and certification risks.

VI. Summary. This is a Request for Proposal (RFP) ONLY to identify sources that can provide

Employee Health and Benefits Management. The information provided in the RFP is subject to

change and is not binding. Benzie County has not made a commitment to procure any of the

items discussed and release of this RFP should not be construed as such a commitment or as

authorization to incur cost for which reimbursement would be required or sought.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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