Project Information

Bid Title

New DPW Campus Project

Issuing Agency

Zionsville town

Location

Indiana

Published Date

Nov 17, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	New DPW Campus Project
Category:	Notice of Public Bids
Status:	Open

Description: The Town is seeking qualified offerors interested in designing, building, operating, and transferring the Project pursuant to a public-private agreement between the Town and the winning offeror in accordance with Ind. Code §5-23 et seq. (the “Act”). The Project consists of designing, developing, and constructing the Project on the Project Site. Publication Date/Time: 11/17/2025 11:59 AM Publication Information: Indianapolis Star (Pub. 11/18/2025 & 11/25/2025) Closing Date/Time: 12/12/2025 10:00 AM Submittal Information: See "Related Documents" below. Contact Person: Lance A. Lantz, Director Zionsville Department of Public Works llantz@zionsville-in.gov (317) 873-4544 Download Available: See "Related Documents" below. Fee: None Plan & Spec Available: See below or via request to: Lance A. Lantz, Director Zionsville Department of Public Works llantz@zionsville-in.gov (317) 873-4544 Business Hours: 8:00 am - 4:00 pm, Mon - Fri Related Documents: New DPW Campus RFPQ

Attachment Preview

TOWN OF ZIONSVILLE

REQUEST FOR PROPOSALS AND QUALIFICATIONS TO DESIGN, BUILD,

OPERATE, AND TRANSFER THE DEPARTMENT OF PUBLIC WORKS CAMPUS

Issued:

Responses Due:

Town Contact:

November 18, 2025

December 12, 2025, at 10:00 a.m. EST

Lance Lantz

llantz@zionsville-in.gov

Town of Zionsville

1100 W. Oak Street

Zionsville, IN 46077

TABLE OF CONTENTS

I.

Introduction………………………………………………………………..

II. Town Background…………………………………………………………

III. Statement of Intent………………………………………………………...

IV. Project Overview……………..……………................................................

A. Project Site………………………………………………………..

B. Design Engineer………………………………………………......

C. Winning Offeror Responsibilities…………………………………

D. Maximum Budget and Town Payment……………………………

V. Procurement Process……………………………………………………….

A. Review RFPQ Responses………………………………………….

B. BOT Agreement Recommendation ……………………………….

VI. Anticipated Procurement Schedule…………………………………………

VII. Town’s Reserved Rights ……………………………………………………

VIII. Solicitation and RFPQ Requirements……………………………………....

A. RFPQ Submission Deadline……………………………………….

B. Delivery Of Responses…………………………………………….

C. Questions And Requests For Clarifications ……….……………....

D. Addenda To The RFPQ……………...……………………………..

E. Modification And Withdrawal Of RFPQ Responses…..……..…….

IX Format And Content Of RFPQ Response………………………..………….

A. Format………………………………………………………………

B. Organization……………………………………………………..….

C. Content of Response……………………………..……...…………..

X. Evaluation And Selection…………………………..……...…………………

A. Responsiveness/Minimum Qualification……..……...………………

B. Content of Proposal…………………………..……...…………….…

List of Exhibits

Exhibit A- Project Site ………………………………………………………..

Exhibit B – Conceptual Rendering…………………………………………….

Exhibit C – Required Insurance ……………………………………………….

Exhibit D – Transmittal Letter …………………………………………………

Exhibit E - Non-Collusion Affidavit …………………………………………..

Exhibit F – No Default, Breach or Bankruptcy …………………………………

Exhibit G – Outline of RFPQ Response ………………………………………...

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Town of Zionsville

2

RFPQ-DPW Campus Project

I. INTRODUCTION. The Town of Zionsville, Boone County, Indiana (the “Town”), issues

this Request for Proposals and Qualifications (“RFPQ”) to prospective entities interested in

designing, building, operating, and transferring the Department of Public Works Campus (the

“Project”) pursuant to a public-private agreement between the Town and the winning offeror in

accordance with Ind. Code §5-23 et seq. (the “Act”).

II. BACKGROUND. The Town previously acquired certain property located at (i) 4140 S

875 E. Zionsville, IN 46077, Parcel Identification No.: 06-08-28-000-010.001-029, and (ii) 4200

S 875 E. Zionsville, IN 46077, Parcel Identification No.: 06-08-28-000-011.002-006, (iii) 4102 S

875 E. Zionsville, IN 46077, Parcel Identification No.: 06-08-28-000-011.000-029, and (iv) 4140

S 875 E. Zionsville, IN 46077, Parcel Identification No.: 06-08-28-000-011.001-029, all as further

depicted on Exhibit A, attached hereto (collectively, the “Project Site”). The Project includes site

development, including utilities, and the construction of a new Public Works (“DPW”) operations

facility. This facility will house approximately 18 employees, as well as the equipment, vehicles,

and supplies primarily of the Streets and Stormwater Divisions of the DPW, all of which are

currently housed at the Municipal Services Building on Parkway Drive. The Project will include

the following components: (i) Office Building (+/- 5300 sf); (ii) Heated vehicle garage (+/- 30,000

sf); (iii) Cold storage barn (+/- 10,000 sf); (iv) Salt storage barn (+/-6000 sf); (v) Outdoor bulk

material storage; and (vi) Outdoor equipment storage. A conceptual layout is included on Exhibit

B, attached hereto.

III. STATEMENT OF INTENT. The Town now seeks private involvement to design,

develop and construct the Project, because (1) the Town lacks expertise in executing, streamlining,

and overseeing projects like the Project; (2) private sector expertise in the design, development,

and construction of the Project will allow the Project to be completed quicker and more efficiently;

(3) private sector expertise will help shift risk away from the Town and allow subcontractors to be

directly accountable to the winning offeror; and (4) private sector expertise should prevent

unknown costs from being added to the Project.

IV. PROJECT OVERVIEW.

A. The Project. The Town is seeking qualified offerors interested in designing,

building, operating, and transferring the Project pursuant to a public-private agreement between

the Town and the winning offeror in accordance with Ind. Code §5-23 et seq. (the “Act”). The

Project consists of designing, developing, and constructing the Project on the Project Site.

B. Design Engineer. The Town has separately contracted with CSO Architects who

will be the Town’s design engineer for the Project (the “Project Engineer”). The winning offeror

will be required to work with the Town and Project Engineer to help design the Project within the

Budget (as defined in Section IV(D) below), including, but not limited to regularly meeting and

collaborating with the Town and Project Engineer to evaluate alternative materials and design prior

to construction (the “Scoping Process”). For the avoidance of doubt, the winning offeror will be

required to work with the Town and Project Engineer throughout the Scoping Process, rather than

Town of Zionsville

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RFPQ-DPW Campus Project

merely constructing the Project based on design documents provided by Project Engineer and the

Town.

C. Winning Offeror Responsibilities. With respect to the Project, the winning

offeror shall perform the following services necessary to complete the BOT Agreement:

 Design. Provide input and expertise, including, without limitation, estimated pricing

information, while collaborating with Project Engineer and the Town during the Scoping

Process.

 Project Development. Complete and/or review due diligence for the Project and complete

any necessary borings, tests, inspections, examinations, studies, and investigations

necessary to complete and deliver the Project.

 Permits. Obtain all required permits and approvals necessary for completion of the

Project, including, without limitation, necessary approvals of the State of Indiana, Town,

and any other governing body necessary to complete the Project. Offeror shall additionally

cause any necessary utility relocations to be performed.

 Professional Services. Provide all professional services necessary to complete the Project,

other than the design engineering services provided by Project Engineer.

 Construction. Construction of the Project including, without limitation, overseeing day-

to-day construction and sub-contractors and working with the Project Engineer and Town,

together with their representatives, vendors, utilities, security personnel and other entities

necessary for and related to the Project.

D. Maximum Budget and Town Payment. The Town’s maximum budget for

completing the Project is Thirteen Million Seven Hundred Fifty Thousand Dollars ($13,750,000)

(“Maximum Amount”), which Maximum Amount includes softs costs and Project financing costs.

V. PROCUREMENT PROCESS. The Act authorizes the Town to solicit requests for

proposals, conduct discussions with offerors for the purpose of clarification to assure full

understanding of and responsiveness to the solicitation requirements, to negotiate the best and final

offers with responsible offerors who submit proposals that are determined to be reasonably

susceptible of being selected for a public-private agreement, and to enter into a BOT Agreement

with the offeror to construct the Project. The Town anticipates the following sequential steps as

part of the procurement process:

A. Review RFPQ Responses. The Town will (1) review responses to this RFPQ

based on the factors and weight provided to each factor included in Section X; and (2) negotiate

with offeror for the best and final offer, as more particularly described herein. The Town may

refuse to disclose the contents of proposals during discussions with eligible offerors. Additionally,

Town of Zionsville

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RFPQ-DPW Campus Project

based on its review of the responses to the RFPQ, the Town will determine whether to interview

offerors for the Project.

B. Scoping Agreement. The Town will enter into a scoping agreement with an

Offeror it believes to be reasonably susceptible of being selected for a BOT Agreement. In general,

the scoping agreement shall concern delivery of all professional services, including, without

limitation, property inspections, preparing schematic design documents and drawings, and other

professional services needed to complete the Project’s design and budget (collectively, the

“Preliminary Services”). The Scoping Agreement shall state the cost for completing all such

Preliminary Services (the “Scoping Costs”). Any cost or expense for completing the Preliminary

Services in excess of the Scoping Costs shall be and remain the sole and exclusive liability and

obligation of the Offeror. The Town reserves the right to enter into multiple Scoping Agreements

with different Offerors. If the Offeror is not selected for a BOT Agreement, the Scoping Costs

shall be paid to Offeror for the performance of any Preliminary Services completed. If the Offeror

is selected for a BOT Agreement, the Scoping Costs shall be rolled into the Project’s financing.

C. BOT Agreement Recommendation. If, in its sole discretion, the Town decides to

recommend an offeror to its Town Council for completing the Project, the Town Council will

entertain the recommendation at a duly noticed public hearing. If a recommendation to award the

public-private agreement is made to the Town Council, the Town Council shall satisfy the statutory

processes included in the Act prior to awarding a BOT Agreement. Alternatively, and in its sole

discretion, the Town may terminate the RFPQ process.

At all stages, the Town reserves the right to discuss this RFPQ with Offerors to clarify the

Offerors’ understanding of and responsiveness to the solicitation requirements and to negotiate

with Offerors. Further, at all times, the Town reserves the right, in its sole discretion, to terminate

the process without making a recommendation to the Board or awarding a BOT Agreement.

Additionally, among other commercially acceptable and negotiated provisions, any BOT

Agreement will include the following contractual provisions:

 Payment bond in an amount not less than one hundred percent (100%) of the cost to

develop and construct the Project

 Performance bond in an amount not less than fifty percent (50%) of the cost to develop

and construct the Project

 Non-discrimination provision

 Drug-free workplace provision

 Compliance with E-Verify requirements.

 Indemnification by the winning offeror. The Town will not indemnify the winning

offeror

 Application of Indiana law with venue in Boone County

 Maintenance of the policies of insurance included at Exhibit C

 Termination for gross misconduct

Town of Zionsville

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RFPQ-DPW Campus Project

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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