Project Information

Bid Title

New Hot Stick Tool Trailer

Issuing Agency

Grand River Dam Authority

Location

Oklahoma

Published Date

Jan 30, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 3471

Original Source

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Bid Documents

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Project Description

NewsRFQ 3471

Jan 30, 2026

The bid submission deadline for this RFQ is February 13, 2026, at 2:00 PM CST.

The question submission deadline for this RFQ is February 12, 2026, at 2:00 PM CST.

RFQ 3471 – Full Solicitation Packet (to be completed and returned)

Hot Stick Trailer Specs – Technical Specifications (separated for convenience)

Attachment Preview

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

Solicitation Cover Page

1. Solicitation #: 3471

2. Solicitation Issue Date: 1/30/26

3. Brief Description of Requirement:

New Hot Stick Tool Trailer

4. Response Due Date: 2/13/26

Time: 2:00 PM CT

5. Contracting Officer:

Name: Paul Proctor

Phone: 405-297-9963, ext. 6

Cell: 918-500-0198

Email: paul.proctor@grda.com

.

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

This is a standard bid process. Please scan and email your quote to

paul.proctor@grda.com by February 13, 2026 at 2:00 PM. Please email all questions to

paul.proctor@grda.com by February 12, 2026 at 2:00 PM.

A completed non-collusion certificate is required and must be submitted with your bid if

pricing is over $25,000.00.

The RFQ pricing and vendor information form must be completed and signed by an

authorized representative of your company in the space provided in the lower right-hand

corner.

Please review all technical specifications and bidding instructions carefully for bid

submission requirements. Bids which are incomplete and/or missing required

documentation may be considered non-conforming and disqualified from evaluation.

EVALUATION

The award to the successful bidder will be based on the best value bid received that meets

the specifications listed below and the requirements herein. This includes, but is not

limited to, the following in no order of precedence: price, delivery, adherence to

specifications and ability to meet the needs of the project.

Where specifications or drawings identify an item of material or equipment by

manufacturer's name and model/type, "or equal", products of equal quality and

performance by other manufacturers may be substituted provided that such substitution is

of equal design and quality, and that this substitution is acceptable to GRDA.

Only the brand name, model, and part number(s) will be accepted for any items listed that

include the designation “sole brand” or “no sub.” Bidder must identify if they are an

authorized distributor for this item and if manufacturer warranty applies to this purchase.

Bidder must also identify if item being bid is refurbished or new.

GRDA will take into consideration past performance and delivery lead times in the

evaluation.

Preference may be given to vendors that accept GRDA’s Terms & Conditions and

EPay as method of payment if analysis estimates that such appears to result in a

lower cost to GRDA. Additional payment terms may also be taken into

consideration in the analysis process.

***** Please read the General Bidding Instructions, Terms and Conditions, and

complete the exception statement attached at the end of the RFQ. *****

Docusign Envelope ID: 4043334B-235C-47BA-92D6-63D4F8AF025A

Hot Stick Tool Storage Trailer

Minimum Requirements & Specifications

General

• Trailer shall be a 20 ft (L) x 8 ft (W) x 7 ft (H) flat-nose, walk-in, bumper-pull trailer.

• Enclosed cargo-style trailer purpose-built for hot stick tool storage.

• Trailer must be delivered to:

GRDA - T&D Facility

635 East Highway 69A

Pryor, OK 74361

• Best value (cost, quality, and compliance with specifications) will be the

determining factor when awarding the bid.

• All components and workmanship must be new, commercial-grade, and meet or

exceed applicable industry standards.

Exterior Requirements

• White fiberglass gel-coat exterior walls

• Rear cargo doors with integrated step bumper for safe access

• Curb-side walk-through door

• Exterior LED scene lighting:

o (2) per side

o (2) at rear

o Total: 6 lights

• Electric tongue jack

• Rear stabilizer jacks (2)

• Adjustable Shocker Pintle Hitch

• RV 7-blade plug with all LED exterior lights

• Aluminum frame and structural construction

Docusign Envelope ID: 4043334B-235C-47BA-92D6-63D4F8AF025A

• Torsion axles (2) with electric brakes

• ST235R80/16 tires

o Includes spare wheel and tire, mounted inside the trailer

• 12V deep-cycle battery for lighting and accessories

o Equipped with solar charger

• 50-amp shore power connector with 50-amp power cable

• GFCI outlets on curb side (2)

Interior Requirements

• Insulated white walls and ceiling

• Dehumidifier installed

• Provision for heater and/or air conditioning (options to be quoted)

• Finished floor covering

• Electrical System:

o (4) 120V interior outlets

o 50-amp breaker panel with circuit breakers

o (6) 12V LED interior lights

o Wall switches located at:

▪ Rear cargo door

▪ Curb-side door

• Storage & Organization:

o Wall-mounted tool rack on each side wall

o Ladder rack storage for (2) ladders

o Hot stick storage capacity for minimum of 100 hot sticks

o Storage boxes mounted:

▪ On side walls

Docusign Envelope ID: 4043334B-235C-47BA-92D6-63D4F8AF025A

▪ At front of trailer

▪ (Box size determined by available space)

o 2” and 3” tool hooks

o Quick-secure thumbscrew mounting for 30 universal tools

Vendor Response Requirements

Vendors should include:

• Detailed trailer drawings or layout

• Lead time

• Warranty information

• Description of any deviations or value-added alternatives

• Optional pricing for heater and/or air conditioning

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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