Project Information

Bid Title

Metals Testing and Analysis (0000525744

Issuing Agency

Metropolitan Transportation Authority

Location

New York

Published Date

Nov 7, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Ref. #

0000525744

Original Source

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Bid Documents

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Project Description

Metals Testing and Analysis (0000525744)

• Solicitation number: 0000525744
• Contract number: N/A
• Title/description: Metals Testing and Analysis
• Funding: 100% Operating
• Goals:  NA
• Est $ Value: $1M - $5M
• Contract Term: 5 YEAR
• Current opening/due date:  12/05/2025
• Document availability date:  11/07/2025
• Current addenda: 0

Solicitation Notice

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Procurement

DATE: 11/7/2025

NON-CONSTRUCTION CONTRACT SOLICITATION NOTICE

SSE #: 0000525744

MTA- HQ IS NOW ADVERTISING FOR THE FOLLOWING:

OPENING/DUE DATE: 12/5/2025

TYPE OF SOLICITATION: IFB

DOCUMENT AVAILABILITY DATE: 11/7/2025

SOLICITATION TITLE: Metals Testing and Analysis

DESCRIPTION:

The Metropolitan Transportation Authority and its affiliates and subsidiaries (hereafter called the “Authority”)

seek to identify and contract with a vendor (“Contractor”) to perform the testing and analysis of a broad range of

materials as set forth below and, in the Price Schedule, (Attachment A1).

The Contractor shall perform testing and analysis on an as-needed basis. All services shall be performed in

accordance with the scope of services listed herein.

Some testing may be required on an emergency basis. The Contractor shall retain and store unused samples for the

period as specified in Section XI, Record-Keeping and Retention, after which the samples shall be disposed of in

accordance with appropriate laws and/or regulations.

Funding: 100% Operating Goals: N/A Est $ Range: $1M- $5M

Contract Term: 5 Years

See attached additional information

(X) PRE-BID CONFERENCE:

LOCATION: Microsoft TEAMS

Please email your list of attendees to Jesse Devinney at

jesse.devinney@mtahq.org and a meeting request will

be forwarded.

DATE: 11/14/2025

TIME: 1:00 PM – 2:00 PM

() SITE TOUR: N/A

DATE: N/A

TIME: N/A

FOR MORE INFORMATION, PLEASE CONTACT:

PROCUREMENT REPRESENTATIVE: Jesse Devinney

EMAIL: jesse.devinney@mtahq.org

ATTACHMENT A: SCOPE OF WORK

MTA NEW YORK CITY TRANSIT AUTHORITY

TESTING OF METALS AND FAILURE ANALYSIS

I. GENERAL DESCRIPTION

The Metropolitan Transportation Authority and its affiliates and subsidiaries (hereafter called the “Authority”)

seek to identify and contract with a vendor (“Contractor”) to perform the testing and analysis of a broad range

of materials as set forth below and in the Price Schedule (Attachment A1).

The Contractor shall perform testing and analysis on an as-needed basis. All services shall be performed in

accordance with the scope of services listed herein.

Some testing may be required on an emergency basis. The Contractor shall retain and store unused samples

for the period as specified in Section XI, Record-Keeping and Retention, after which the samples shall be

disposed of in accordance with appropriate laws and/or regulations.

II. AUTHORITY’S RESPONSIBILITIES

The Authority will perform the following activities:

1. Coordination, collection, and preparation of samples for transport to the laboratory.

2. Labeling, tagging, and/or marking samples for proper identification.

3. Providing to the Contractor test request forms and the Authority’s required protocols indicating the tests

to be performed.

4. Mailing samples to the Contractor.

III. SAMPLE SHIPPING

1. The Authority’s Project Manager or designee may request that the Contractor send samples to a third-

party laboratory or another location for additional/separate testing. [Please see Section VI: Special Tests

for additional information].

IV. TESTING REQUIREMENTS

1. The accompanying Price Schedule comprises the material categories, test methodologies, and ancillary

services (i.e., special and emergency tests) required. Pertaining to pricing, both the entire packages and

individual tests should be quoted.

2. The Contractor shall perform the tests in accordance with test requests and test methods specified in the

Price Schedule and shall report test results to Authority in a pre-approved format within five (5) business

days from the date that the sample is received and entered in a sample log by the Contractor. Exceptions

to the 5-business day turnaround time will be made for tests that require extended periods for sample

preparation, curing, or testing operations as per applicable standard test methods.

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3. All test samples, and quantity of samples, shall be visually inspected by the Contractor. Prior to testing,

the Contractor will assess color, condition, and consistency of samples and shall record findings on the

test report. If one of these assessments affect the testing of the sample, the Contractor must inform the

Authority’s Project Manager or designee immediately via email.

4. If any sample is determined to be unacceptable for analysis due to damage, contamination, lack of proper

labeling, insufficient sample quantity, or insufficient sample size, the Contractor shall notify the Authority

Program Manager or designee immediately via email.

5. In the event that a sample is tested and produces non-conforming results, the Contractor and its sub-

contractors, if any, shall perform re-tests and shall report results (both the average of all tests and each

individual result) to ensure results are within acceptable repeatability margins (for a single operator

performing tests) and reproducibility margins (for different operators performing the same tests) whenever

the test results do not meet specification and protocol acceptance criteria.

6. At the discretion of the Authority, the Contractor shall perform retests in 5% of randomly selected samples

as part of its quality control program and to ensure repeatability margins consistent with test methods.

The cost of these retests for quality control shall be deemed included in the quoted test price. Results shall

be reported in a summary spreadsheet listing the original and retest results.

7. It is preferred that the Contractor performs all tests in a single laboratory location. Otherwise, no more

than 30% of the work performed under this Contract can be sub-contracted to a third-party laboratory. If

the winning bidder (Contractor) proposes utilizing more than one laboratory at different locations, then

the Contractor shall demonstrate to the satisfaction of the Authority’s Project Manager that these facilities

are accredited, are in compliance with all applicable standards, and utilize good laboratory practices.

V. EMERGENCY TESTS

Upon request, The Contractor shall perform emergency tests (i.e., expedited tests) as directed by the Authority

Project Manager. All emergency tests shall be performed within a 24-hour turnaround time from the time of

receipt of the sample, except as approved by the Authority Project Manager. Some tests – an estimated 2%

of all tests performed – may need to be performed during weekends or on an Authority-observed holiday. The

Contractor will be paid per the applicable line item in the Price Schedule.

VI. SPECIAL TESTS

Upon the request of the Authority’s Project Manager or designer, the Contractor shall perform certain special

tests beyond those listed in the Price Schedule. These tests shall be sub-contracted to approved sub-

contractors if the Contractor cannot perform the special tests in-house with its own operators and test

laboratory. The Contractor or sub-contractor shall be paid per the applicable line item in the Price Schedule

and pre-approved by the Authority’s Project Manager.

VII. REPORTING REQUIREMENTS AND DELIVERABLES

1. The Contractor shall e-mail a daily status report/manifest indicating sample information, including sample

receipt date, description, vendor, projected completion date, actual report date, and reasons for delay, if

any.

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2. The Contractor shall create a database or spreadsheet (using a format acceptable to the Authority) for

performing statistical analyses and for generating monthly, quarterly, annual, and special reports that

summarize testing activities. Testing activities include the number of samples tested, tests performed,

average testing time per testing method, number of samples by department (if applicable), and other data

as directed by the Authority’s Project Manager.

3. The result(s) of each test performed on a sample by the Contractor is to be recorded in a written report.

The format of the written report shall be subject to the approval of the Authority’s Project Manager.

4. The test report shall contain references to the test methods used and applicable acceptance criteria as per

the Authority’s test protocol. Results listed in the test report will indicate “Conforming” or “Non-

conforming” depending on the results falling within or outside of acceptance criteria. The Authority’s

Project Manager may require ASTM standard repeatability and reproducibility limits to be incorporated

into the test reports, where necessary.

5. Chain of custody documentation (record of receipt of test sample materials from Contractor and sub-

contractors if applicable) may be required for about ten (10) samples per year. The Authority’s Project

Manager shall notify the Contractor in advance when this documentation is required.

6. The Contractor shall maintain all reports and records electronically and, upon request, shall provide

information on a flash drive or other suitable electronic media storage device.

7. For data exchange, the Contractor shall have compatible software (e.g., Microsoft Office, including Excel

and Access) with that used by the Authority’s Project Manager.

VIII. OTHER REQUIREMENTS

1. The Contractor shall provide technical services and attend meetings on various testing issues as required

by the Authority’s Project Manager when user departments within the Authority or the vendor contests

test results. At a minimum, the Contractor’s laboratory manager and the laboratory technician that

performed the respective test should be in attendance.

2. The Contractor shall provide technical assistance in the field of testing, research test methods, and industry

test methods (e.g., ASTM, SAE, EPA, ISO, etc.) upon the request of the Authority’s Project Manager.

3. The Contractor shall provide the Authority’s representative(s) access to its facility and personnel as

necessary, office space to prepare reports and to make phone calls shall be made available to the Authority

representative(s).

4. The Contractor shall provide the Authority’s representative(s) unlimited access to the laboratory and

facilities used for and the personnel involved with the receipt, processing, and testing of the Authority’s

samples by the Contractor (and Subcontractor) for this Contract so that the Authority may fully witness

the testing of the Authority’s samples.

5. The numbers of samples for each line item in the Price Schedule are estimates only. The actual number

of tests during the term of the Contract may be less than or may exceed estimates. A sample may be tested

for a single test or a combination of tests that are listed in the Price Schedule. The testing parameters and

quantities are provided for guidance only.

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6. Similarly, the number of tests or samples requiring analysis represents The Authority’s present projections

and are not guaranteed. Authority may increase or decrease the number of tests and samples submitted

for analysis and shall not be obligated to order all tests and/or services listed in the Price Schedule.

7. If a test method becomes obsolete or as improved testing methods are developed and approved, the

Authority, at its sole discretion, may direct or allow the Contractor to utilize alternate methods to those

listed in the Price Schedule.

8. The Contractor shall supply all items needed for appropriate sample storage and/or shipping, including

containers, tubes, bottles, labels, boxes, and tags. The Contractor’s cost of shipping samples, when

necessary, shall be deemed included in the test unit price as listed in the Price Schedule.

9. The Contractor shall designate a Coordinator and his/her backup from the laboratory for communication

with the Authority’s Project Manager and the Authority’s designated staff.

10. The Contractor shall provide the status of the testing of samples, when requested.

11. When sub-contractors are used, the Contractor shall provide the Authority’s requirements including, but

not limited to, the Authority’s testing protocols to its sub-contractor(s).

12. All samples received from Authority for testing shall be stored in a safe and secure location, kept marked

for identification purposes, and segregated from any other samples.

13. The Contractor shall not share any testing data resulting from any sample received from and tested on

behalf of the Authority with any other entity without the written authorization of Authority’s Inspections

& Testing Group. Any such request for information shall be forwarded to the Authority’s Inspections &

Testing Group for review and approval prior to fulfillment by the Contractor.

IX. LICENSES, PERMITS, QUALIFICATIONS, AND ACCREDITATION FOR THE

CONTRACTOR’S TESTING LABORATORY

1. The Contractor shall obtain, possess, and maintain all licenses, certifications, permits, authorizations, or

documents required by Federal, State, County, and Municipal governments as necessary to perform the

Work of this Contract. The “work” of this Contract includes the safe disposal of material in accordance

with applicable laws and regulations. The Contractor shall supply the Authority’s Project Manager with

evidence that such licenses, permits, approvals, or other required documents have been obtained and

maintained throughout the life of the Contract. Bidders must provide copies of their required

accreditations and/or certifications as a PDF document(s) and separate attachment(s) that must be included

with their bid submission.

2. The Contractor shall possess A2LA, ISO/IEC 17025, NVLAP, or ASQ accreditation and/or certification

or their equal (as deemed acceptable by the Authority) for performing various standard tests applicable to

the given material category. The Scope of Accreditation shall cover all tests performed and the

corresponding test methods.

3. The Contractor shall comply at all times with good laboratory practices and shall have and maintain a

quality assurance program during the term of the contract. The Contractor shall have a quality assurance

manual based on ISO/IEC 17025 or other acceptable national quality standard.

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Commodity Codes

• NAICS 541380Testing Laboratories

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