Project Information

Bid Title

Equitable Services for ESEA Programs

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Mar 30, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

005-RFP-2579-2026

Original Source

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Project Description

Bid Information

Bid Number

005-RFP-2579-2026

Solicitation

Equitable Services for ESEA Programs

Solicitation Type

Request for Proposals

County

Description

Description

The State of Iowa seeks proposals from qualified, independent third-party providers to serve as a programmatic manager for equitable services under the Elementary and Secondary Education Act (ESEA).

Questions are due by 4PM on April 6, 2026.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E Walnut ST

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Katelyn Howells

Contact Title

Procurement Specialist

Contact Email

katelyn.howells@iowa.gov

Contact Phone Number

(515) 721-7856

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

3/29/2026 8:00:00 AM

Until

4/15/2026 3:00:00 PM

Documents/Attachments

005-RFP-2579-2026 Equitable Services for ESEA Programs

3/27/2026 8:08:34 AM

Attachment Preview

005-RFP-2579-2026 – Equitable Services for ESEA Programs

REQUEST FOR PROPOSAL

RFP COVER SHEET

Administrative Information

RFP Number 005-RFP-2579-2026 Title of RFP Equitable Services for ESEA Programs

Agency

Iowa Department of Administrative Services (DAS) on behalf of the Iowa Department

of Education

State Issuing Officer:

Katelyn Howells

Phone: 515-721-7856

E-mail: Katelyn.Howells@iowa.gov

PROCUREMENT TIMETABLE—Event or Action

Date/Time (Central Time)

State Posts Notice of RFP on the TSB website

State Issues RFP

Follow-up RFP written questions, requests for clarification, and

suggested changes from Respondents due (no questions accepted or

responded to after this date)

March 25, 2026

March 27, 2026

April 6, 2026 at 4:00PM

Proposals Due

April 15, 2026 at 3:00PM

Relevant Websites

Internet website where the Addenda to this RFP will be posted http://bidopportunities.iowa.gov and

IMPACS Electronic Procurement System.

Internet website where contract terms and conditions are posted

https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20services.pdf

https://das.iowa.gov/sites/default/files/procurement/pdf/Terms%20and%20Conditions%20for%20Fed

eral%20Compliance.pdf

Firm Proposal Terms

The minimum number of days following the deadline for submitting proposals that the Respondent

guarantees all proposal terms, including price, will remain firm is 120 Days.

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005-RFP-2579-2026 – Equitable Services for ESEA Programs

SECTION 1 INTRODUCTION

1.1. Purpose

The purpose of this Request for Proposals (RFP) is to solicit proposals from Responsible

Respondents to provide the goods and/or services identified on the RFP cover sheet. The Agency

intends to award a Contract(s) for the initial period identified on the RFP cover sheet, and the

Agency, in its sole discretion, may extend the Contract(s) for up to the number of annual

extensions identified on the RFP cover sheet.

1.2. Definitions

For the purposes of this RFP and the resulting contract, the following terms shall mean:

“Agency” means the agency identified on the RFP cover sheet that is issuing the RFP and any other

agency that purchases from the Contract.

“Contract” means the contract(s) entered into with the successful Respondent(s) as described in

Section 6.1.

“Contractor” means the awarded business/person to provide the contractual services agreed

upon.

“Deliverable” means the completion of a milestone or accomplishment of a task.

“General Terms and Conditions” means the General Terms and Conditions for Services Contracts

as referenced on the RFP cover page.

“Proposal” means the Respondent’s proposal submitted in response to the RFP.

“Respondent” means the company, organization or other business entity submitting a proposal

in response to this RFP.

“Responsible Respondent” means a Respondent that has the capability in all material respects to

perform the scope of work and specifications of the Contract. In determining whether a

Respondent is a Responsible Respondent, the Agency may consider various factors including, but

not limited to, the Respondent’s competence and qualifications to provide the goods or services

requested, the Respondent’s integrity and reliability, the past performance of the Respondent

and the best interest of the Agency and the State.

“Responsive Proposal” means a Proposal that complies with the material provisions of this RFP.

“RFP” means this Request for Proposals and any attachments, exhibits, schedules or addenda

hereto.

“State” means the State of Iowa, the Agency, and all state agencies, boards, and commissions,

and any political subdivisions making purchases from the Contract as permitted by this RFP.

1.3. Overview of the RFP Process

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005-RFP-2579-2026 – Equitable Services for ESEA Programs

This RFP is designed to provide Respondents with the information necessary for the preparation

of competitive Proposals. The RFP process is for the Agency’s benefit and is intended to provide

the Agency with competitive information to assist in the selection process. It is not intended to

be comprehensive. Each Respondent is responsible for determining all factors necessary for the

submission of a comprehensive Proposal.

Respondent should review Request for Confidentiality, for more information if its Proposal

contains confidential information. Any Proposal marked “Confidential” or “Proprietary” on

every page may be disqualified.

It is the Agency’s intention to evaluate Proposals from all Respondents that submit timely

Responsive Proposals, and award the Contract(s) in accordance with the evaluation and selection

criteria provided in this RFP.

1.4. Background

The Elementary and Secondary Education Act of 1965 (ESEA) has required the local education

agencies (LEA) to provide equitable services to eligible nonpublic school students and teachers in

certain ESEA programs after engaging in timely and meaningful consultation with the appropriate

nonpublic school officials. The reauthorization of the ESEA by the Every Student Succeeds Act

(ESSA) in 2015 continues this equitable services requirement under two provisions: Title I, Part A

and Title VIII, Part F, Subpart 1.

After meaningful consultation, the LEA may contract with a third-party vendor to provide services

to the nonpublic school. Contracting with a third-party vendor is not required, however, it may

be a practical way to deliver high-quality, compliant, and consistent equitable services to the

nonpublic schools. The LEA remains responsible and may have limited staff, multiple nonpublic

schools, or highly specialized services.

1.5. Objectives

The Iowa Department of Education (IDE) seeks proposals from qualified, independent third-party

providers to support the implementation of equitable services under the Elementary and

Secondary Education Act (ESEA). The selected third-party provider will support the Local

Education Agency (LEA) in the planning, coordination, implementation, documentation, and

oversight of the equitable services for eligible private nonprofit school participants while ensuring

full compliance with all applicable federal, state, and local requirements.

Participation by LEAs is voluntary. Services under this contract shall be provided only to LEAs that

formally opt in for services.

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005-RFP-2579-2026 – Equitable Services for ESEA Programs

SECTION 2 SPECIFICATIONS

Overview

The successful Respondent shall provide the goods and/or services to the State in accordance with the

specifications and technical specifications as provided in this Section. The Respondent shall address each

specification in this Section and indicate whether or not it will comply with the specification. If the context

requires more than a yes or no answer or the section specifically indicates, Respondent shall explain how

it will comply with the specification. Proposals must address each specification. Merely repeating the

specifications may be considered non-responsive and may disqualify the Respondent. Proposals must

identify any deviations from the specifications of this RFP or specifications the Respondent cannot satisfy.

If the Respondent deviates from or cannot satisfy the specification (s) of this section, the Agency may

reject the Proposal.

All items listed in this section are Mandatory Specifications. Respondents must indicate either “yes” or

“no” to each specification in their Proposals and provide an explanation as to how the specification is met.

By indicating “yes” a Respondent agrees that it shall comply with that specification throughout the full

term of the Contract, if the Respondent is successful. In addition, if specified by the specifications or if the

context otherwise requires, the Respondent shall provide references and/or supportive materials to verify

the Respondent’s compliance with the specification. The Agency shall have the right to determine

whether the supportive information and materials submitted by the Respondent demonstrate that the

Respondent will be able to comply with the Mandatory Specifications. If the Agency determines the

responses and supportive materials do not demonstrate the Supplier will be able to comply with the

Mandatory Specifications, the Agency may reject the Proposal.

2.1. Respondent Requirements

2.1.1. Demonstrated experience administering Elementary and Secondary Education Act (ESEA)

equitable services.

2.1.2. Knowledge of federal fiscal compliance and procurement requirements.

2.1.3. Capacity to serve multiple Local Education Agencies (LEAs) simultaneously.

2.1.4. Ability and capacity to designated point(s) of contact for each participating LEA.

2.1.5. Capacity to design and deliver services that are secular, neutral, and non-ideological.

2.1.6. Experience providing high-quality instructional or support services aligned to identified

student needs and approved program goals.

2.1.7. Relevant credentials, certifications, or documented experience appropriate to the

services provided.

2.1.8. Ability to comply with all applicable federal, state, and local procurement requirements.

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005-RFP-2579-2026 – Equitable Services for ESEA Programs

SECTION 3 SCOPE OF WORK

Overview

The Successful Respondent shall provide the services to the State in accordance with the requirements as

provided in this Scope of Work.

3.1. Service Categories

All proposed supplemental services allowable under ESEA "SEC. 8015 Participation by Private

School Children and Teachers" must meet all federal requirements of eligible ESEA programs.

Vendors must propose allowable supplemental services as specified in the "Title VIII, Part F of the

ESEA: Equitable Services for Eligible Private School Children, Teachers, and Other Educational

Personnel Non-Regulatory Guidance, and Title I, Part A of the ESEA, as Amended by the Every

Student Succeeds Act: Providing Equitable Services to Eligible Private School Children, Teachers,

and Families. All allowable supplemental services must adhere to the requirements of all eligible

programs:

● Title I, Part C - Education of Migratory Children;

● Title II, Part A - Supporting Effective Instruction;

● Title III, Part A - English Language Acquisition, Language Enhancement, and Academic

Achievement;

● Title IV, Part A - Student Support and Academic Enrichment Grants;

● Title IV, Part B - Nita M. Lowey 21st Century Community Learning Centers (21st CCLC), and

● Title I, Part A - Improving Basic Programs Operated by LEAs.

3.2. Contractor Responsibilities

3.2.1. Consultation and Participation Process (Facilitation Only)

3.2.1.1. Support the Local Education Agency (LEA) in conducting a timely, meaningful, and

ongoing consultation with participating private school officials

3.2.1.2. Assist with coordination, communication, and document collection related to:

● Notice of Intent to Participate;

● Affirmation of Consultation;

● Notifications of equitable share amounts.

3.2.1.3. Support private school officials in developing yearlong service plans that align with

demonstrated needs and allowable uses of funds.

3.2.1.4. Ensure all plans follow applicable supplement not supplant requirements.

3.2.2. Fiscal Management and Invoicing

3.2.2.1. Procure services, materials, and activities on behalf of the LEA under the vendor

management.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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