Project Information

Bid Title

RFQ - On-Call Developmental Review

Issuing Agency

City of Dublin

Location

California

Published Date

Mar 4, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ - On-Call Developmental Review
Category:	City of Dublin Bid Postings
Status:	Open

Description: The City of Dublin is seeking qualified Engineering firms to provide professional on-call development review for a wide variety of private land development projects. The City is interested in securing firms for the specific purpose of obtaining on-call development review. This RFQ does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of the statement of qualifications (SOQ) or in anticipation of a contract. This agreement shall be established for a three-year term, with the option to extend for up to two additional years. Please note, the City may select more than one firm with which to enter into a contract. Proposals shall be required for all services identified in this RFQ. Selected firm(s) shall submit SOQs which demonstrate that they can perform the scope of work for all potential projects, but are not guaranteed work. Work shall be requested on an as needed basis and paid according to an approved rate schedule. The cost of developing a scope of service for a particular project shall be included in the Consultant’s cost of doing business and the City will not be responsible for any costs associated with preparing it. Publication Date/Time: 3/4/2026 12:00 AM Closing Date/Time: 3/27/2026 4:00 PM Contact Person: Julius Pickney, Management Analyst II 100 Civic Plaza City of Dublin, CA 94568 925-833-6630 julius.pickney@dublin.ca.gov Related Documents: Request for Qualifications - Development Review

Attachment Preview

REQUEST FOR QUALIFICATIONS

ON-CALL DEVELOPMENT REVIEW

City of Dublin

Statement of Qualifications (SOQ) must be received by: Friday, March 27, 2026, at 4:00 p.m.

Julius Pickney, Management Analyst II

100 Civic Plaza

City of Dublin, CA 94568

Statement of Qualifications will be evaluated on the following: a) responsiveness to the Request for Qualification

questions, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction

of previous clients.

Overview

Request for Qualifications

For

On-Call Development Review

The City of Dublin is seeking qualified Engineering firms to provide professional on-call development review for a

wide variety of private land development projects.

Project Description

The City is interested in securing firms for the specific purpose of obtaining on-call development review. This RFQ

does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in

preparation and submission of the statement of qualifications (SOQ) or in anticipation of a contract.

This agreement shall be established for a three-year term, with the option to extend for up to two additional

years. Please note, the City may select more than one firm with which to enter into a contract. Proposals shall be

required for all services identified in this RFQ. Selected firm(s) shall submit SOQs which demonstrate that they can

perform the scope of work for all potential projects, but are not guaranteed work.

Work shall be requested on an as needed basis and paid according to an approved rate schedule. The cost of

developing a scope of service for a particular project shall be included in the Consultant’s cost of doing business

and the City will not be responsible for any costs associated with preparing it.

Considerations

The City of Dublin is seeking professional services of qualified engineering firms to provide on-call development

review for multiple projects over the next three years. The City intends to select the most qualified firm(s) to

provide these services. The selected firm will perform services on a “Time and Materials” basis to be negotiated

with the City. The firm’s services will be negotiated on a per project basis and have a budget and specific work

scope.

Once a Task Order is approved, rates are locked in for the duration of the project. Travel time, mileage, vehicles,

meals, etc. will not be allowed and should be incorporated into your hourly rates provided. Consultant may

request hourly rates be updated annually, prior to the City’s fiscal year start. Rate increases shall not exceed 3%

and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall

be submitted to the Public Works Management Analyst, or their designee, each May (effective each July 1st) for

approval prior to taking effect.

Scope of Services

• Provide staff augmentation services.

• Serve as engineering project manager and primary engineering reviewer for a wide variety of land

development, subdivision, commercial, encroachment permit, small cell permit, planning applications,

and building permit applications.

• Review and manage multiple land development, subdivision, commercial, encroachment permit, small

cell permit, planning applications, and building permit applications from initial planning application or

entitlement through issuance of permit for construction or improvement plan and final map approval,

construction, to final sign-off of improvements, turnover for maintenance, and warranty release.

• Review, analyze, and develop conditions of approval for various planning entitlement applications such

as Tentative Maps, Site Development Reviews and Conditional Use Permits.

• Review various encroachment permit applications, including small cell site applications, and building

permit applications.

• Review parcel maps, final maps, tract improvement plans, grading plans, street improvement plans, plot

plans and building permit plans for conformance with City and State regulations and engineering

standards of practice, including ADA and accessibility requirements.

• Review plans and documents for conformance with the requirements of the RWQCB NDPES Municipal

Regional Permit (MRP), including but not limited to:

o Low impact development.

o Source control.

o Design of storm water treatment measures and sizing calculations.

o Hydromodification standards and the use of BAHM software to both design and review

detention and metering devices.

o Trash capture.

o Stormwater Management Maintenance Agreements.

• Work collaboratively with Public Works Staff and other City departments such as Planning, Building,

Economic Development, Fire and Environmental Services during the review process.

• Coordinate the review and approval process with outside agencies such as Dublin San Ramon Services

District, Zone 7 and Alameda County.

• Correspond directly with applicants and their design teams.

• Attend meetings with applicants and Staff and conduct various other duties in order to efficiently

coordinate project reviews with City Staff.

• Write memorandums summarizing plan review comments for transmittal to applicants and other

departments/agencies.

• Write staff reports for City Council meetings.

• Prepare agreements including long-term encroachment agreements, stormwater operations &

maintenance agreements and subdivision improvement agreements.

• Administer surety bonds associated with various agreements.

• Prepare grant deeds, grants of easement or certificates of acceptance documents and review of

associated plat maps and legal descriptions.

• Perform field observations and walk-throughs of projects under construction, in support of Public Works

inspection staff/consultants.

• Perform field observations and walk-throughs of completed project for final acceptance, in coordination

with City staff/consultants

Performance Measures:

1. Ninety percent (90%) of the time, complete review of development applications in accordance with the

schedules established by the Public Works Department and Community Development Department.

2. Notify the Public Works Department within three business days of receipt of an incomplete plan review

application package, so that the applicant can be notified that the submittal is incomplete.

3. Ninety percent (90%) of the time, be available for an online or teleconference meeting within two business

days of a meeting request from the Public Works Department.

4. Ninety percent (90%) of the time, be available within two business days for a field observation or project

walk-through of projects in construction.

5. Maintain records of performance and make those records available to the Public Works Department upon

request.

6. Receive positive annual inter-departmental feedback from City staff on the consultant’s collaboration,

responsiveness, and technical competence.

If the Consultant is unable to meet the timelines or requirements established by the Public Works Department,

the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss

with the Consultant regarding their performance to understand the circumstances and collaboratively identify a

resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the

Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in

question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the

services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after

reasonable opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for

termination for cause.

Process and General Conditions

1. Proposers shall submit one electronic copy to:

Julius Pickney

Management Analyst II

100 Civic Plaza

Dublin, CA 94568

julius.pickney@dublin.ca.gov

Electronic copies shall be submitted by e-mailed PDF or an e-mailed link to a ShareFile or FTP site. Hardcopies will

not be accepted.

2. Deadline for submitting the Statement of Qualifications is Friday, March 27, 2026, at 4:00 p.m. via e-mail

only to Julius Pickney at julius.pickney@dublin.ca.gov. Late submissions will not be accepted.

3. The City will not pay for any costs incurred in preparation and submission of the Statement of

Qualifications or in anticipation of a contract. The format of submittals is at the discretion of the Proposer.

Each SOQ shall be limited to a maximum of 10 pages, single-sided, using minimum 12-point font size. Page

limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Schedule for RFQ Process

Wednesday, March 4

Friday, March 13

Wednesday, March 18

Friday, March 27

Friday, April 3

Tuesday, April 21

Request for Qualifications posted to City website.

Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to

Julius Pickney at julius.pickney@dublin.ca.gov

Addendum posted, if required

SOQs are due no later than 4:00 PM on March 27th to Julius Pickney at

julius.pickney@dublin.ca.gov ONLY. Late submittals will not be accepted.

Interview firms (optional)

Consulting Services Agreement scheduled for approval by the Dublin City Council.

(Tentative dates, subject to change)

RFQ Submittal Requirements

Please prepare and organize your Statement of Qualification based on the requirements provided below. Any

other information you would like to include should be placed in a separated section at the back of your Statement

of Qualification. Please note however that the RFQ submittal is limited to 10 pages maximum single sided

(excluding resumes) and should be submitted on 8 ½ x 11 paper, in 12-point font. Page limit excludes a table of

contents, tabbed dividers, and resumes for Consultant’s team.

Interested firms are requested to submit one electronic copy of their SOQs as follows:

1.

Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to perform

work necessary to provide consulting services. The person authorized by the firm to negotiate a contract

with the City of Dublin shall sign the cover letter. Please include this cover letter as the first page of the

submission and not as a separate page.

2.

State the qualifications and experience of the firm/individual(s). Please emphasize the specific

qualifications and experience with engagements of similar scope and complexity.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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