Project Information

Bid Title

Jefferson County Modernization RFP

Issuing Agency

County of Jefferson

Location

West Virginia

Published Date

Dec 5, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

^{_{REQUESTS FOR PROPOSALS}}

Jefferson County Modernization RFP

Domain Consolidation, Microsoft 365 Migration, Identity Architecture, PIV Smart Card System, Endpoint Protection, and Optional Network Infrastructure Support

Issued by:

Jefferson County Procurement Office
124 East Washington Street, Charles Town, WV 25414
Email: info@jeffcowv.gov
Web: www.jeffersoncountywv.org

Cover Letter

Jefferson County, West Virginia invites qualified vendors to submit proposals for a comprehensive IT modernization initiative. This project includes:

• Consolidation of multiple domains under the newly acquired jeffcowv.gov
• Migration to Microsoft 365, with E1 licensing as the baseline, and G3/G5 licensing for executives and directors
• Deployment of Azure AD identity architecture
• Implementation of a FIPS 201-compliant PIV smart card system, including issuance equipment and credential lifecycle management
• Modernization of endpoint protection using Microsoft Defender for Endpoint (MDE)
• Optional support for network infrastructure upgrades, including DNS, DHCP, and firewall segmentation

Vendors must provide options and pricing for both on-premise and cloud-based solutions for Certificate Authority (CA), DNS, and DHCP, with recommendations based on manageability, security, and long-term sustainability.

Jefferson County is a non-profit, tax-exempt government entity with a small IT team of five. Proposals must reflect fiscal responsibility, robust support, and inspection-ready documentation.

Key Dates:

• Deadline to Express Interest: November 24, 2025
• Deadline for Clarifying Questions: December 8, 2025
• Final Proposal Submission Deadline: December 30, 2025 by 17:00 EDT

______________________________________________________________________________________________________

Graphic Design & Branding Materials

Date: December 5, 2025

Subject: Request for Proposal – Graphic Design & Branding Materials

To Whom It May Concern,

Jefferson County, West Virginia invites qualified vendors to submit proposals for the design and delivery of modern, accessible, and scalable branding materials. This initiative is a cornerstone of our broader modernization strategy and reflects our commitment to accessibility, transparency, and operational excellence.

The selected vendor will be entrusted with creating a cohesive suite of design assets—including logos, letterheads, banners, and business cards—that embody Jefferson County’s civic mission and modernization goals. All designs must be ADA-compliant and delivered in vector-based formats (e.g., SVG, EPS, AI) or equivalent scalable formats to ensure that images can be resized without distortion or pixelation.

To ensure alignment with Jefferson County’s vision, all proposals must include:

• At least one sample design or prototype specifically envisioned for Jefferson County, WV. Generic portfolio examples will not be accepted.
• A final proposal that provides a minimum of three (3) samples per item (logo, letterhead, banner, business

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