Project Information

Bid Title

Request for Proposals for On-Call Building Plan Check and Inspection Services

Issuing Agency

City of Calexico

Location

California

Published Date

Nov 20, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals for On-Call Building Plan Check and Inspection Services

INTRODUCTION

The City of Calexico (City) Planning & Building Department is requesting proposals from qualified firms to provide building plan check and inspection services on an on-call, as-needed basis for the Planning & Building Department. The consulting services will be administered by the Planning & Building Director. The general scope of services includes supplementing staff in performing examination of plans, calculations, specifications, and reports for residential and commercial building (plumbing, mechanical, electrical, energy, green, structural, architectural, and accessibility) and completing corresponding site inspections.

The City is seeking a consultant agreement for an initial term of three (3) years with optional one (1) year extensions. Compensation of the services is contemplated to be a mutually agreed upon hourly rate fee structure for only the services rendered. The award of the consultant agreement will be made to the most qualified firm based on the responsiveness to this Request for Proposals (RFP).

PROPOSAL SUBMISSION INSTRUCTIONS

Submit one (1) original proposal to the place and by the date and time stated on the cover of this RFP. The proposal shall be by electronic mail (email) to the address listed on the cover page with the subject line as follows:

“On-Call Building Plan Check and Inspection Services Proposal”

The name and address of the firm shall appear in the body of the email. Proposal in the form of telephone calls, or facsimiles will not be accepted. The City does not recognize the U.S. Postal Service, UPS, FedEx, or other carriers in determining the date and time the proposal was received.

The City will not be responsible for proposals that are delinquent, lost, incorrectly marked, or sent to an address other than that given herein, or sent by mail or courier service and not signed for by the City. LATE PROPOSALS WILL NOT BE ACCEPTED.

Questions

All questions regarding this RFP must be submitted via email to the following contact:

Michael Coyne, AICP

Planning & Building Director

mcoyne@calexico.ca.gov

Questions must be submitted at least seven (7) days before the proposal deadline. Questions submitted after this time will not be responded to.

RFP for On-Call Building Plan Check and Inspection Services

Addendum No. 1 - RFP for On-Call Building Plan Check and Inspection Services

Attachment Preview

CITY OF CALEXICO

REQUEST FOR

PROPOSALS

TO PROVIDE

ON-CALL BUILDING PLAN CHECK AND

INSPECTION SERVICES

NOVEMBER 2025

Proposals shall be submitted electronically via

e-mail to the Planning & Building Director by

5:00 p.m., Thursday, December 4, 2025 at:

City of Calexico

Planning & Building Department

Michael Coyne, AICP, Planning & Building Director

Email: mcoyne@calexico.ca.gov

TABLE OF CONTENTS

INTRODUCTION........................................................................................................ 1

PROPOSAL SUBMISSION INSTRUCTIONS................................................................... 2

SCOPE OF SERVICES ................................................................................................ 2

PROPOSAL REQUIREMENTS ...................................................................................... 4

INSURANCE REQUIREMENTS .................................................................................... 5

EVALUATION CRITERIA.............................................................................................. 5

RIGHT TO REJECT ANY OR ALL PROPOSALS................................................................ 6

ENCLOSURES: 1. Professional Services Agreement Template

INTRODUCTION

The City of Calexico (City) Planning & Building Department is requesting proposals from

qualified firms to provide building plan check and inspection services on an on-call, as-

needed basis for the Planning & Building Department. The consulting services will be

administered by the Planning & Building Director. The general scope of services includes

supplementing staff in performing examination of plans, calculations, specifications, and

reports for residential and commercial building (plumbing, mechanical, electrical, energy,

green, structural, architectural, and accessibility) and completing corresponding site

inspections.

The City is seeking a consultant agreement for an initial term of three (3) years with

optional one (1) year extensions. Compensation of the services is contemplated to be a

mutually agreed upon hourly rate fee structure for only the services rendered. The award of

the consultant agreement will be made to the most qualified firm based on the

responsiveness to this Request for Proposals (RFP).

1

PROPOSAL SUBMISSION INSTRUCTIONS

Submit one (1) original proposal to the place and by the date and time stated on the cover of

this RFP. The proposal shall be by electronic mail (email) to the address listed on the cover

page with the subject line as follows:

“On-Call Building Plan Check and Inspection Services Proposal”

The name and address of the firm shall appear in the body of the email. Proposal in the form

of telephone calls, or facsimiles will not be accepted. The City does not recognize the U.S.

Postal Service, UPS, FedEx, or other carriers in determining the date and time the proposal

was received.

The City will not be responsible for proposals that are delinquent, lost, incorrectly marked, or

sent to an address other than that given herein, or sent by mail or courier service and not

signed for by the City. LATE PROPOSALS WILL NOT BE ACCEPTED.

Questions

All questions regarding this RFP must be submitted via email to the following contact:

Michael Coyne, AICP

Planning & Building Director

mcoyne@calexico.ca.gov

Questions must be submitted at least seven (7) days before the proposal deadline.

Questions submitted after this time will not be responded to.

SCOPE OF SERVICES

The Consultant shall furnish all materials, labor, supervision, and equipment necessary to

perform all work required for the consulting services in the City of Calexico in accordance

with federal, state, and local laws, rules, and regulations. The services to be provided

include those listed below. The services include specific tasks the selected Consultant

should be capable of performing:

• Provide Plans Examiner Services on an as needed basis. This service shall consist of

providing a Plans Examiner. The essential duties of the Plans Examiner include the

following:

• Plan check plans, calculations, specifications, and reports for residential and

commercial building, plumbing, mechanical, electrical, energy, green, structural,

architectural, and accessibility. The maximum time for initial plan check is twenty

(20) working days excluding transit time to and from City Hall. The maximum time for

subsequent plan checks is fifteen (15) working days excluding transit time to and

from City Hall.

2

• Prepare Plans Examiner’s Report of plan check comments including providing

recommendations of conditions of approval and/or mitigation measures.

• Participation as needed in meetings of City staff, City Council, and other meetings

as requested by the Planning & Building Director.

This service shall not include the plan check of engineering plans, soils engineering and

engineering geology reports. The City administers separate agreements for the review

of engineering plans, soils engineering and engineering geology reports.

The Plans Examiner must be certified as a California Building Plans Examiner. This is a

criterion of the selection process.

• Provide Building Inspection Services. This service shall consist of providing a Building

Inspector to supplement City staff on an as needed basis. The essential duties of the

Building Inspector include the following:

• Conduct residential and commercial building, electrical, mechanical, and

plumbing inspections.

• Monitor the contractor’s operations.

• Keep City staff informed of work progress and problems.

• Prepare daily reports including complete, accurate, and concise records of the work.

• Act as the City liaison.

• Ensure the contractor complies with all code requirements, permits, and approvals.

• Monitor required tests to assure work quality in conformance with the plans,

specifications, and City standards.

• Respond to any contractor questions about plans and specifications.

• Work effectively by knowing construction methods and inspection techniques.

This service shall not include the inspection of engineering plans, soils engineering and

engineering geology reports. The City administers separate agreements for the

inspection of engineering plans, soils engineering and engineering geology reports.

Building Inspector must be certified as a Combination Building Inspector. This is a

criterion of the selection process.

• Provide Certified Access Specialist (CASp) Services. This service shall consist of

providing a CASp on an as needed basis. The essential duties of the CASp include the

following:

• Inspect accessibility of constructed facilities.

• Prepare CASp Inspection Reports in accordance with the Construction-Related

Accessibility Standards Compliance Act (CRASCA, Civil Code § 55.51-55.545). A

Disability Access Inspection Certificate shall be issued with the CASp Inspection

Report.

3

PROPOSAL REQUIREMENTS

The proposal shall demonstrate the qualifications, competence, and capacity of the

Consultant to provide the services in accordance with the requirements of this RFP. The

proposal shall specify an approach that will meet the RFP requirements.

The proposal shall contain the information as set forth in this section. Failure to include

this information, or an incomplete response, may be cause for disqualification. The

proposals will be used to evaluate and select the most qualified firm or firms.

The proposal shall include the following information as a minimum:

• Transmittal cover letter signed by the person or persons authorized to represent the firm.

• Executive summary.

• The firm’s name, background, and contact person, including corporate office and local

office address, city, state, zip code, telephone number, website address, and

electronic mail address.

• All existing and past financial relationships including agreements between your firm

and proposed sub-consultants, with current Members of the City Council and City staff,

and entities for which said members are employed, or have an interest, both past and

present. If there are none, the proposal shall clearly state this. The Members of the City

Council can be viewed at: https://www.calexico.ca.gov/mayorcouncil

• Descriptions of the firm’s organization and specific experience and capabilities of the

personnel related to the scope of services. Include licenses and affiliations. Résumés

for personnel shall be included and attached separately in an appendix to the proposal.

Copies of résumés will not count as part of the page limitation.

• A brief explanation of why the firm is best-suited to provide these services, and why

participation will make its services successful. The firm’s related experience,

qualifications, expertise, experience, areas of specialization, and government

contracts shall be stated. Provide contact names and phone numbers for at least three

(3) relevant contracts listed that will serve as references.

• A summary of the firm’s approach to the services. Address the scope of services as

presented, but include other approaches, items, or considerations; or exceptions and

additions. The approach should demonstrate a thorough understanding of the issues

that may be anticipated in the services.

• A comprehensive fee schedule shall be included for all building plan check and

inspection services that the firm can render. Any per diem, lodging, and/or mileage

fees for travel related to onsite inspections shall be included in the fee schedule.

• The proposal shall be in PDF format and a maximum of fifty (50) pages (excluding

résumés). If the file size is greater than 10MB an electronic file-sharing link shall be provided

to access the proposal.

• A proposal may be amended only if the City receives such amendment before the

deadline stated herein for receiving proposals.

A proposal may be considered non-responsive if conditional, incomplete, or if it contains

alterations of form, additions not called for, or other irregularities that may constitute a

material change to the proposal.

4

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services

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