Project Information

Bid Title

City of Holland Trail Reconstruction Bid

Issuing Agency

City of Holland

Location

Michigan

Published Date

May 11, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	City of Holland Trail Reconstruction Bid
Category:	Bids, RFPs and RFQs
Status:	Open

Description: May 11, 2026 TO:         PROSPECTIVE FIRMS RE:     CITY OF HOLLAND TRAIL RECONSTRUCTION BID The City of Holland will receive sealed bids from prospective bidders for a Trail Construction Bid at Van Raalte Farm for the City of Holland. The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S. RIVER AVENUE, HOLLAND, MICHIGAN until 11:30 A.M., Tuesday, May 26 at which time they will be publicly opened and read.   You are invited, but not required, to attend said bid opening. Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is plainly marked “Trail Construction Bid”. All bids are to be net, F.O.B. – Holland, Michigan. Publication Date/Time: 5/11/2026 1:50 PM Closing Date/Time: 5/26/2026 11:30 AM Related Documents: 2026-05-11 Trail Improvements Bid VRF.pdf

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May 11, 2026

TO: PROSPECTIVE FIRMS

RE: CITY OF HOLLAND TRAIL RECONSTRUCTION BID

The City of Holland will receive sealed bids from prospective bidders for a Trail Construction

Bid at Van Raalte Farm for the City of Holland.

The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.

RIVER AVENUE, HOLLAND, MICHIGAN until 11:30 A.M., Tuesday, May 26 at which time

they will be publicly opened and read. You are invited, but not required, to attend said bid

opening.

Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is

plainly marked “Trail Construction Bid”.

All bids are to be net, F.O.B. – Holland, Michigan.

Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and

shall not be withdrawn, modified, or altered after the bid opening. In case of default by the

selected vendor, the City of Holland may procure its requirements from another vendor,

without going through additional bidding procedures, and hold the original vendor liable for

any increased costs.

The City of Holland reserves the right to accept or reject any or all bids, to waive any

irregularities/informalities in the bids received and to split the bid if deemed desirable by the

City.

Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In

determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-

48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local

Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be

considered.

The City of Holland reserves the right to consider use of the State of Michigan contract

Purchasing Program or other purchasing programs available to Michigan local units of

government that have met bid requirements for identical vehicles/equipment.

Lynn McCammon

Purchasing Coordinator

(616)355-1377

City of Holland

Scope of Work

Overview

The City of Holland is seeking bids for trail reconstruction work at Van Raalte Farm. The

project includes the reconstruction of approximately 5,000 to 10,000 linear feet of trail

surfaces at various locations throughout the park property.

Site Preparation

Remove stumps and subgrade where applicable.

Base Material

Install crushed concrete base material.

Trail Surface

Install chips & fines trail surfacing and compact all installed materials.

Timber Edging

Install 6x6 or 4x6 timber edging along trail edges, at the discretion of the owner, secured with

18-inch rebar stakes (4 per 8-foot timber section). Edging will sit a minimum of 3 inches above

grade

Drainage

Install pass-through drainage as needed, though this work is expected to be minimal, no more

than 15 total.

Trail Width

All reconstructed trails will be 8 feet in width.

Phasing

Work will be completed in phases, with a minimum of 1,000 linear feet completed per phase.

Contractors will be provided a minimum of six month’s notice prior to the expected completion

timeline for each phase.

Priority Areas

Areas with significant fall line damage will be prioritized. Work will be completed in areas

identified as having the most significant need. An example of trail conditions and priority areas

is shown within the trail inventory for Van Raalte Farm.

Materials

All materials will be supplied by the owner. Materials will be delivered by the owner to one of

three park entrances: Country Club Road, 16th Street, or 24th Street.

Project Completion

All work shall be completed by November 1, 2028.

Permits

The contractor is responsible for acquiring all needed and appropriate permits for work to be

completed.

Bonds

Pursuant to Michigan law, MCL 129.201 et seq., before any contract, exceeding $50,000, for

the construction, alteration, or repair of any public building or public work or improvement is

awarded, the proposed contractor shall furnish at his or her own cost to the governmental unit

a performance bond and a payment bond which shall become binding upon the award of the

contract.

Bid Information Required

The contractor shall supply for bidding purposes a cost for the following:

• Cost per linear foot

• Certificate of Insurance

• Three References

Work History

Contractors with a history of work in the public sector will be given preference.

Payment

Payments will be made once an agreed upon phase has been completed.

Selection Process

Submitted bids will be reviewed by the City of Holland. Selected firms may be invited to

participate in an interview process to help determine overall qualifications, project

understanding, experience, and fit for the project. The City reserves the right to select the

contractor that it determines is in the best interest of the project and the City.

Insurance

The contractor shall agree to indemnify and save harmless the City of Holland, including its

officers, agents and employees from any and all liabilities that may result from the contractor’s

work as proposed herein. This covenant of indemnification shall include any reasonable

attorney fees and costs incurred in defense of any actions, claims or liability by the City.

The contractor shall maintain general liability insurance, automobile liability insurance,

employer liability insurance, and workers compensation insurance on all employees who work

or perform services under the proposed purchase order or contract. The general liability

insurance automobile liability, and excess/umbrella liability insurance required herein shall

name the City of Holland, its officers, agents and employees as additionally insured, and shall

be in the form of a comprehensive, general and automobile bodily injury and property damage

policy, and shall provide that the City receive not less than ten (10) days prior written notice in

the event of cancellation or change in terms thereof. Said policy shall be for the following

minimum limits:

Comprehensive General Liability insurance in an amount not less than $1,000,000 for injuries,

including accidental death, to any one person, and subject to the same limit for each person,

with a combined aggregate per occurrence of not less than $1,000,000, property damage

insurance in an amount not less than $1,000,000, business auto liability insurance in an

amount not less than $500,000, and an umbrella liability policy for no less than $1,000,000

each occurrence and $1,000,000 aggregate.

Evidence of an approved insurance policy shall be submitted by the successful bidder and

approved by the City of Holland prior to commencement of the work as here in proposed. All

general liability insurance, automobile liability, and excess/umbrella liability insurance shall

waive subrogation against the City.

Should you have any questions, please contact Garrett Thelen, Assistant Director of

Parks and Recreation at 616-355-1135.

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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