Project Information

Bid Title

Emergency Generator and Fire Pump Maintenance

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Jun 8, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB#300-25-26

Original Source

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Bid Documents

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Project Description

Emergency Generator and Fire Pump Maintenance

IFB#300-25-26

OPEN

The Housing Authority of the City of Pittsburgh (hereinafter referred to as “HACP”), is a federally funded public housing agency. The Housing Authority maintains over 2500 units of rental housing.  HACP is issuing this Invitation for Bids (“IFB”) for qualified and interested business firms to submit sealed bids to provide Emergency Generator and Fire Pump Maintenance and other related work requested by HACP in accordance with Attachment 1 and 2, titled “Bid Sheet” and “Specifications.”

Issue Date:

Jun 8, 2026 08:00 am

Meeting Date:

Jun 24, 2026 10:00 am

Deadline Date:

Jul 2, 2026 10:00 am

Procurement Documents

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Jun 8, 2026

Jun 8, 2026

IFB #300-25-26 Emergency Generator and Fire Pump Maintenance

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Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-25-26

ER Generator and Fire Pump Maintenance

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

INVITATION FOR BID

IFB #300-25-26

Emergency Generator and Fire Pump Maintenance

RESPONSES DUE:

July 2, 2026, at 10:00 A.M.

1

Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-25-26

ER Generator and Fire Pump Maintenance

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

INVITATION FOR BIDS

for

Emergency Generator and Fire Pump Maintenance

TABLE OF CONTENTS

PART 1 - SCOPE OF WORK, INSTRUCTIONS AND CONDITIONS

3

I. SCOPE OF WORK DEVELOPMENTS; IFB CONTENT

3

II. INSTRUCTIONS TO BIDDERS

3

III. SPECIAL CONDITIONS AND

13

PART 2 - REPRESENTATIONS AND CERTIFICATIONS OF BIDDERS

14

PART 3 - CONTRACT TERMS AND CONDITIONS

20

LIST OF ATTACHMENTS

33

Any bid or proposal received from a contractor that does not contain

such certification and back-up documentation supporting the MBE/WBE

and Section 3 participation plans acceptable to HACP may be deemed

non-responsive.

2

Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-25-26

ER Generator and Fire Pump Maintenance

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

INVITATION FOR BIDS

for

Emergency Generator and Fire Pump Maintenance

IFB #300-25-26

PART 1 - SCOPE OF WORK, INSTRUCTIONS, AND CONDITIONS

SCOPE OF WORK; DEVELOPMENTS: IFB CONTENT.

I.1. SCOPE OF WORK: The Housing Authority of the City of Pittsburgh (hereinafter referred to as “HACP”),

is a federally funded public housing agency. The Housing Authority maintains over 2500 units of rental housing.

HACP is issuing this Invitation for Bids (“IFB”) for qualified and interested business firms to submit sealed bids to

provide Emergency Generator and Fire Pump Maintenance and other related work requested by HACP in

accordance with Attachment 1 and 2, titled “Bid Sheet” and “Specifications.”

I.2. CONTENT OF IFB: This IFB consists of this document and Attachment Nos. 1 - 15, which are

attached hereto and incorporated herein.

II. INSTRUCTIONS TO BIDDERS:

II.A. ISSUE DATE:

June 8, 2026

II.1. SUBMISSION DEADLINE: Bids must be received by 10:00 a.m. Eastern Time on July 2, 2026.

It is the bidder’s responsibility to ensure that the bid is delivered prior to the designated time and date. Bids

which for any reason are not delivered within the deadline will not be considered and will be returned unopened.

II.2. PLACE OF SUBMISSION: The original signed bid sheet and all supporting documents and required

information, must be executed and submitted in a sealed envelope. The face of the envelope shall be clearly

marked with the words Bid Documents, the IFB number, any project title or other identifying number and the

bidder's name. Offers by telegram, telephone, or telecopier, and fax will not be accepted by HACP.

Submit bids to:

Mr. Brandon Havranek

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

Procurement Department

412 Boulevard of the Allies, 6th Floor

Pittsburgh, PA 15219

(For Questions Only)

Brandon.Havranek@hacp.org

HACP will also accept online submissions for this Invitation for Bid in addition to accepting

submissions at our 412 Boulevard of the Allies office. For respondents wishing to submit online, please

go to the following web address to upload documents:

https://www.dropbox.com/request/uygs3s6igngf4f6t5a1p

Please include your name and email address when prompted before submitting and upload all relevant

attachments in the same document. Formatting for online submission should be organized in the same

manner as submitting the information via a flash drive.

3

Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-25-26

ER Generator and Fire Pump Maintenance

The title of the uploaded bid shall be as follows:

[Full Company Name]_IFB #300-25-26_Bid

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2… etc. to

the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh will only

be accepting physical bids dropped off in person from 8:00 a.m. until the bid opening time of 10:00

a.m. on July 2, 2026, in the lobby of 412 Boulevard of the Allies, Pittsburgh, PA 15219 at the One

Stop Shop. Sealed bids may still be mailed via USPS at which time they will be Time and Date

Stamped at 412 Boulevard of the Allies, 6th Floor, Pittsburgh, PA 15219. All bids must be received at

the above address no later than 10:00 a.m. on July 2, 2026, regardless of the selected delivery

mechanism.

II.3. PRE-BID MEETING: A non-mandatory pre-bid meeting will be held during which prospective bidders

will have an opportunity to ask questions concerning this IFB. Prospective attendees are asked to be prompt.

A pre-bid meeting will be held via Zoom on June 24, 2026, at 10:00 a.m. Please see access

information below:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/87626888890?pwd=1nUxiOL8RSTVEA6FQi6xAMwc9BOc60.1

Meeting ID: 876 2688 8890

Passcode: 995391

Dial in:

+1 301 715 8592 US (Washington D.C)

II.4. BID OPENING DATE: July 2, 2026, at 10:00_ a.m.

Join Zoom Meeting

https://hacp-

org.zoom.us/j/82106435652?pwd=DAF1b78FvqWqAGiHHaztkrXvWQXwld.1

Meeting ID: 821 0643 5652

Passcode: 079822

Dial in:

+1 301 715 8592 US (Washington D.C)

All interested parties are encouraged to attend the bid opening.

II.5. INQUIRIES: Any prospective bidder who has questions regarding this IFB or desires an explanation or

interpretation of any part of the solicitation, statement of work, and specifications, etc., must request it in writing

to HACP at the address noted in Paragraph II.2 above. Such questions and requests for interpretations must be

received by HACP no later than June 25, 2026, at 10:00 a.m. Inquiries must reference the IFB number and

title, and the date for receipt of bids.

(a) No oral explanation or interpretation will be provided to any bidder. No interpretations shall be

considered binding on HACP unless provided in writing by HACP.

4

Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-25-26

ER Generator and Fire Pump Maintenance

(b) Any information provided to a prospective bidder concerning this solicitation will be furnished

promptly to all other prospective bidders as a written addendum or amendment to the solicitation if

that information is necessary in submitting bids or if the lack of it would be prejudicial to other

prospective bidders. Addenda and amendments will also be on file in the offices of HACP at least

seven (7) days before the closing date. All bidders will be bound by such addenda or amendments,

whether or not they are received by the bidders. HACP reserves the right to issue addenda or

amendments on its own, irrespective of whether questions or requests for interpretations were

received from prospective bidders.

(c) Any information obtained by, or provided to, any bidder other than by formal HACP addenda or

amendments to the solicitation shall not constitute a change to the solicitation.

II.6. BID PREPARATION: (a) Bidders are expected to examine all IFB documents including the

instructions, required certifications, specifications, product descriptions and contract terms and conditions.

Failure to do so will be at the bidder’s risk.

(b) All bids must be submitted on the bid forms provided by HACP. If such forms are provided, they

shall be marked as an attachment and included as part of the IFB. (See Attachment 1)

(c) Each bidder shall furnish all the information required by the solicitation and complete all required

certifications and other documents. If the solicitation requires bidding on all items, failure to do so will disqualify

the bid. If bidding on all items is not required, bidders should insert the words "NO BID" in the space provided

for any item on which no price is submitted, or otherwise clearly indicate which items on which bids are provided

if no particular format is provided by HACP. (See Attachment 1)

(d) Bidders must include evidence of their capacity to be legally bound by contract such as a copy

of a valid certificate of incorporation or organization from the appropriate government agency of the State in

which the bidder is incorporated or organized.

II.7. BUILD AMERICA, BUY AMERICA (BABA) ACT REQUIREMENTS: By receipt of a

contract award, it shall be the responsibility of the successful bidder to agree, certify, and eventually show

proof that the work and products provided and installed by the contractor are in full compliance with the

requirements of the noted Act. More information can be obtained at the following link:

https://www.hud.gov/baba.

II.8. EXECUTION OF BID: The original bid which must contain a manual original signature of an

authorized representative of the bidder and accompanied by evidence of that agent's authority. All corrections or

erasures made on the bid must be initialed by the authorized representative of the bidder who signed the bid. The

bidder’s legal company name must appear on the cover sheet. The bid must include all documents, materials and

information required herein. (Bidders should retain an additional copy for their records).

II.9. CONFIDENTIALITY: All bids received shall remain unopened and held confidential until the date

and time of the public opening of bids. Bidders are advised that bids received by HACP shall be included as part

of the official contract file. Therefore, any part of the bid that is not considered privileged under any applicable

Federal, State or local law shall be open to public inspection. The provisions of applicable Federal, State and

local laws shall govern the confidentiality of bids notwithstanding anything contrary to this provision stated in

the bid.

5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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