Project Information

Bid Title

Roadway & Sidewalk Materials, Ready Mix Concrete, City of Annapolis, Maryland

Issuing Agency

City of Annapolis

Location

Maryland

Published Date

Oct 24, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

IFB #26-01

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	IFB #26-01
Bid Title:	Roadway & Sidewalk Materials, Ready Mix Concrete, City of Annapolis, Maryland
Category:	Purchasing
Status:	Open
Additional Status Information:	Not Applicable
Bid Recipient:	Not Applicable

Description: NOTICE TO BIDDERS INVITATION FOR BIDS IFB #26-01 CONSTRUCTION SERVICES Roadway & Sidewalk Materials, Ready Mix Concrete, City of Annapolis, Maryland The Central Purchasing Office of the City of Annapolis is accepting sealed Bids for roadway & sidewalk materials limited solely to ready mix concrete consisting of Portland cement mixtures for Type I, ASTM A820, Type I ASTM A820M, ASTM Type II, ASTM A820 and Type II ASTM A820M until 2:00 p.m., local time, Friday, November 21, 2025.   Bids shall be delivered or emailed to the Central Purchasing Office, 25 Shaw Street, 1 st Floor, Annapolis, Maryland 21401, For security reasons, you must enable JavaScript to view this E-mail address..  Late submittals shall not be accepted under any circumstances. The scope of work includes, but is not limited to, delivery and supply of ready mix concrete to the specified project site as requested on a just-in-time basis by the City of Annapolis, Maryland. There will no pre bid meeting scheduled for this solicitation. Please direct all concerns, inquiries and questions to Charles M. “Mike” Garascia at For security reasons, you must enable JavaScript to view this E-mail address. . Disadvantage Business Enterprises, Emerging Small Business Enterprises, Minority Business Enterprises, Small Business Enterprises, and Veteran-Owned Small Business Enterprises are encouraged to participate. The City of Annapolis reserves the right to reject any or all Proposals, to waive informalities and to select the Proposal deemed to be in the best interest of the City. Charles M. “Mike” Garascia, VCA, VCO, VCCO Procurement Officer Publication Date/Time: 10/24/2025 2:40 PM Publication Information: https://www.annapolis.gov/bids.aspx Closing Date/Time: 11/25/2025 2:00 PM Submittal Information: bids@annapolis.gov Bid Opening Information: See information provided. Addendum Date/Time: Not applicable Pre-bid Meeting: No pre-bid meeting. Contact Person: Charles M. Garascia cmgarascia@annapolis.gov Download Available: Link bottom of bid notice. Fee: No fees. Plan & Spec Available: See invitation for bid for specifications. Business Hours: 9:00 a.m. to 4:00 p.m. M - Fri Fax Number: (410) 263-8120 Plan Holders List: Not applicable. Qualifications: Abilitity to meet outlined specifications within invitation for bid document. Special Requirements: Registration with the Maryland State Department of Assessments and Taxation and in "Good Standing." Miscellaneous: Bid Opening IFB #26-16         Roadway & Sidewalk Materials, Ready Mix Concrete, City of Annapolis,                         Maryland Date:                Tuesday, November 25, 2025 Time:                2:30 p.m. Local Time Join with Google Meet: (See information below.) Meeting ID: (Web Access) meet.google.com/tvd-vpvc-ano Phone Numbers (?US?)?+1 727-877-8480????? PIN: ?934 691 458#?? Related Documents: IFB #26-01 - Roadway and Sidewalk Materials, Ready Mix Portland Cement, City of Annapolils - 10-24-25 Virtual Bid Opening Notice - IFB #26-01, Bid Opening Meeting Attendance Instructions - 10-24-25

Attachment Preview

INSTRUCTIONS TO BIDDERS

I.F.B. 26-01

ROADWAY & SIDEWALK MATERIALS, READY MIX PORTLAND CEMENT,

CITY OF ANNAPOLIS, MARYLAND

The Central Purchasing Office of the City of Annapolis is accepting sealed Bids for

roadway & sidewalk materials limited solely to ready mix concrete consisting of Portland

cement mixtures for Type I, ASTM A820, Type I ASTM A820M, ASTM Type II, ASTM A820

and Type II ASTM A820M until 2:00 p.m., local time, Friday, November 21, 2025. Bids shall be

delivered or emailed to the Central Purchasing Office, 25 Shaw Street, 1st Floor, Annapolis,

Maryland 21401, bids@annapolis.gov. Late submittals shall not be accepted under any

circumstances.

The scope of work includes, but is not limited to, delivery and supply of ready mix

concrete to the specified project site as requested on a just-in-time basis by the City of

Annapolis, Maryland.

There will not be a pre-Bid meeting on in regards to this solicitation.

The City of Annapolis reserves the right to reject any or all Bids, to waive informalities as

deemed appropriate by the City, to award multiple contracts, and to select the Bid deemed to be

in the best interest of the City.

Charles M. “Mike” Garascia

Procurement Officer

Rev. 09-23-2024

1

CITY OF ANNAPOLIS, MARYLAND

ROADWAY & SIDEWALK MATERIALS, READY MIX PORTLAND CEMENT,

CITY OF ANNAPOLIS, MARYLAND

I.F.B. 26-01 TABLE OF CONTENTS

Purchasing Definitions

Administrative & Selection Information

General Solicitation Provisions, Conditions and Clauses

Exceptions to Standard Documents

Specifications (Project Description)

Bid Response Form

Affidavits

Non-Collusion Certificate

Sample Contract

Rev. 09-23-2024

2

CITY OF ANNAPOLIS

PURCHASING DEFINITIONS

Addenda or Addendum - Written or graphic instruments or documents issued prior to the

opening of Bids which clarify, correct or change the Bidding Documents or the Contract

Documents.

Administrative Information - The document which is entitled “Administrative & Selection

Information”, and included as a part of the Bidding Documents.

Bid - A written submission or proposal including, but not limited to, price, terms of sale, and

description of work technical expertise, work experience, and any other information requested in

the Bidding Documents or on the Bid Forms, offered by a Bidder to the City for the work or services

to be performed pursuant to the Contract. May also be referred to as a “Proposal.”

Bid Bond - The security required to be included in the Bid and furnished by the Bidder as a

guaranty of good faith to enter into a Contract with the City if awarded to the Bidder.

Bid Forms - The approved forms included in the Bidding Documents on which the City requires

the Bid to be set forth and submitted.

Bid Opening - The date and time set for the receipt of all Bids for a Solicitation, at which date

and time the City Procurement Officer, or his/her designee, shall open each received Bid.

Bid Price - The total dollar amount proposed by a Bidder as payment by the City in exchange for

the Bidder fulfilling the Contract.

Bidder - One who submits a Bid directly to the City, as distinct from a sub-bidder, who submits a

bid to a Bidder. May also be referred to as a “Proposer.”

Bidding Documents – Documents that include these Definitions, the Bid Forms, the

Administrative Information, the Construction General Conditions, the General Solicitation

Provisions, Conditions and Clauses, the Specifications, and any and all proposed Contract

Documents, and including all Addenda issued prior to receipt of Bids.

Business Day - Every day shown on the calendar except Saturdays, Sundays and City holidays.

Calendar Day - Every day shown on the calendar, Saturdays, Sundays and City holidays

included.

City - City of Annapolis, Maryland, a municipal corporation of the State of Maryland, and any duly

authorized representative, agent, or employee.

Construction General Conditions – Those portions of the Bidding Documents that include

definitions, administrative details, instructions, terms and conditions specific to procurements

involving construction services, including, but not limited to, 00700 General Conditions of the

Construction Contract, and/or 00900 Exceptions to Standard Documents.

Rev. 09-23-2024

3

Contract - The written agreement between the City and the Successful Bidder covering the work

or services to be performed, and including all other Contract Documents that may be attached to

or incorporated into the Contract and made a part thereof.

Contract Bonds - The performance bond, payment bond, maintenance bond, and/or any other

instruments of security required by the City for the Contract.

Contract Documents - The Contract, Addenda, the Bid, the Bidding Documents, the Contract

Bonds, and the Specifications together with all written amendments, modifications and

supplements issued pursuant to the Contract.

Contract Item - An item of work specifically described and for which a price, either unit or lump

sum, is required. It includes the performance of all work described in these Bidding Documents

or described in any Contract Documents.

Day - Calendar Day unless otherwise designated.

General Solicitation Provisions, Conditions and Clauses - The document which is entitled

“City of Annapolis Purchasing General Solicitation Provisions, Conditions and Clauses”, and

included as a part of the Bidding Documents supplied by the City of Annapolis to prospective

bidders.

Solicitation - The “Request for Proposal (R.F.P.)”, “Invitation for Bid (I.F.B.)” or other request by

the City inviting Bidders to submit Bids for specifically requested goods, services or other work.

Specifications - Those portions of the Bidding Documents and/or the Contract Documents

consisting of written technical descriptions of work, services, materials, equipment, construction

systems and/or standards and workmanship to be provided under the Contract, including all

administrative details applicable thereto, and any reference documents or appendices.

Successful Bidder - The lowest, qualified, responsible and responsive Bidder to whom the City

(on the basis of the City’s evaluation as hereinafter provided) makes an award, and whose Bid

conforms in all material respects to the Bidding Documents, including, but not limited to, all

mandatory and essential requirements of the Bid.

Rev. 09-23-2024

4

1. GENERAL

CITY OF ANNAPOLIS

ADMINISTRATIVE & SELECTION INFORMATION

A. This Administrative & Selection Information portion contains the instructions for the

contents and submittal of the Bid, and the selection criteria to be used by the City for the

selection of the Successful Bidder.

B. The terms “Bid”, “Bidder” and “Bidding” may be used interchangeably with the terms

“Proposal”, “Proposer” and “Proposing” in these Bidding Documents depending on the

nature of this Solicitation.

C. If this Solicitation includes a Construction General Conditions portion, then the

language and requirements in that Construction General Conditions portion shall

control and supersede any conflicting language and/or requirements in either this

Administrative & Selection Information portion or the General Solicitation

Provisions, Conditions, and Clauses portion.

2. INSTRUCTIONS AND FORMS

A. TRANSMITTED SUBMISSIONS THROUGH EMAIL (PREFERRED): Bidders submitting

the Bid packages electronically shall submit those packages to bids@annapolis.gov

prior to the Bid due time and date. Late Bids shall not be accepted. A separate version

of the Bid, redacted in accordance with Section 15 (“Proprietary Information”) shall also

be added to the electronic copy provided.

B. HARD COPIES: Hard copies of the Bid are not required but Bidders may submit hard

copies in lieu of email submission. If submitting hard copies, provide one (1) original Bid

(marked as such) and one (1) copy of the Bid prior to the Bid due time and date. All

Bids are to be submitted on and in accordance with the Bid Forms provided by the Central

Purchasing Office. Bids may be submitted in sealed envelopes, as appropriate. The Bidder

shall clearly identify the Bid on each envelope and/or package. Late Bids shall not be

accepted. Bidders submitting hard copies shall submit a CD-Rom or flash drive containing

the entire, identical hard copy of the Bid in addition to the hard copies above. A separate

version of the Bid, redacted in accordance with Section 15 (“Proprietary Information”) shall

also be added to the electronic copy provided.

All hard copies and electronic copies of Bids shall be submitted to:

Charles M. “Mike” Garascia, Procurement Officer

City of Annapolis

Central Purchasing Department

25 Shaw Street, 1st Floor

Annapolis, Maryland 21401

C. Questions concerning this Solicitation should be directed to Charles M. (“Mike”) Garascia,

City Procurement Officer at bids@annapolis.gov. Questions will be received until DATE

at TIME. Also include in the email in the cc: line Robert Couchenour at rdc@annapolis.gov

Rev. 09-23-2024

5

Commodity Codes

• NAICS 327320Ready-Mix Concrete Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.