Project Information

Bid Title

Rescue Boat Replacement

Issuing Agency

Village of Glencoe

Location

Illinois

Published Date

Apr 6, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-009

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
26-009 Rescue Boat Replacement	April 06, 2026 10:00 AM	April 17, 2026 11:00 AM

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Response Submission Information

Project Name: Rescue Boat Replacement

RFP Number: 26-009

Due Date: Friday, April 17, 2026

Time: 11:00 a.m. CDT

Attention: Margaret Schwarz, Assistant CFO

Department: Public Safety Department

Submit Proposal to Demandstar: https://network.demandstar.com/ or by mail to Village of Glencoe, 675 Village

Ct., Glencoe, IL 60022

Request for Proposal Response

Company Name: _____________________________________________________________________________

Mailing Address: _____________________________________________________________________________

City: ___________________________________________ State: ______________________ Zip: _____________

PROPOSAL ON: Rescue Boat Replacement, per the specifications herein.

NOTE TO PROPOSERS: Any and all exceptions to these specifications MUST be clearly and completely stated in

writing on the proposal sheet. Attach additional pages if necessary. Please be advised that any exceptions to these

specifications may cause your proposal to be disqualified.

Village of Glencoe Request for Proposals: Rescue Boat Replacement

Due: Friday, April 17, 2026

Page 1

GENERAL TERMS AND CONDITIONS

Section 1: Intent

It is the intent of the Village of Glencoe (“Village”) to contract with a vendor (“Vendor”) for all necessary labor,

expenses and materials to replace a rescue boat for the Village of Glencoe.

Section 2: Proposal Price

Proposal pricing must remain firm for the term of the agreement, and Proposers must propose a not-to-exceed

price. The not-to-exceed price shall be all-inclusive of all meetings, telephone calls, transportation, materials,

supplies, labor, equipment and any other costs required to fulfill the scope of work as identified herein. Proposers

must note any items which the Proposer cannot perform.

Section 3: Additional Information and Technical Questions

Proposers are invited to submit a letter of intent to Assistant Chief Financial Officer Margaret Schwarz at

mschwarz@villageofglencoe.org by April 10, 2026. Proposers submitting a letter of intent will receive a copy of all

questions and answers submitted by all proposers, and any subsequent amendments to this request for proposal.

Proposers should also submit questions via email to mschwarz@villageofglencoe.org by April 10, 2026 and

answers will be provided April 13, 2026. Any and all changes to these specifications are valid only if they are

included by written addendum from the Village to all Proposers.

Section 4: Silence of Specifications

The apparent silence of specifications as to any detail or apparent omission from a detailed description concerning

any portion of this document shall be interpreted as meaning that only the best commercial material or practice

shall prevail.

During the period beginning with the issuance of the solicitation document through the execution of the award

document, bidders are prohibited from all communications regarding this solicitation with Village staff, Village

consultants, Village legal counsel, Village agents, or elected officials. Any attempt by a bidder to influence a

member or members of the aforementioned may be grounds to disqualify the bidder from participation in this

solicitation.

Exceptions

• Written communications directed to the Assistant Chief Financial Officer, who serves as the Village’s

Purchasing Coordinator.

• All communications occurring at pre-bid meetings.

• Oral presentations during finalist interviews, negotiation proceedings or site visits.

Section 5: Insurance, Hold Harmless and Indemnification

In addition to other standard contractual terms the Village needs, the Village will require the selected vendor to

comply with indemnification, hold harmless and insurance requirements as outlined below:

Vendor shall defend, indemnify and hold the Village, its officers, officials, employees and volunteers harmless

from any and all claims, injuries, damages, losses or suits including attorney fees arising out of or resulting from

the acts, errors or omissions of the Vendor in performance of this Agreement, except for injuries and damages

caused by the sole negligence of the Village.

Village of Glencoe Request for Proposals: Rescue Boat Replacement

Due: Friday, April 17, 2026

Page 2

The Vendor shall procure and maintain, for the duration of this agreement, insurance against claims for injuries

to persons or damages to property which may arise from or in connection with the performance of the work

hereunder by the vendor, his agents, representatives, employees or subcontractors. The cost of such insurance

shall be paid by the vendor. Insurance shall meet or exceed the following unless otherwise approved by the Village.

A. Minimum Levels of Insurance

1. Comprehensive or Commercial General Liability: $2,000,000 combined single limit per

occurrence for bodily injury, personal injury and property damage.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and

property damage.

3. Worker’s Compensation coverage as required by the Industrial Insurance Laws of the State of

Illinois.

B. Other Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

1. General or Commercial Liability and Automobile Liability Coverages

a. The Village, its officials, employees and volunteers are to be covered as additional

insureds with respect to: liability arising out of activities performed by or on behalf of

the vendor; products and completed operations of the vendor; premises owned,

leased or used by the vendor; or automobiles owned, leased, hired or borrowed by

the vendor. The coverage shall contain no special limitations on the scope of

protection afforded to the Village, its officials, employees or volunteers.

b. The vendor’s insurance shall be primary insurance with respect to the Village, its

officials, employees and volunteers. Any insurance or self-insurance maintained by

the Village, its employees or volunteers shall be excess of the vendor’s insurance and

shall not contribute with it.

c. Any failure to comply with reporting provisions of the policies shall not affect

coverage provided to the Village, its officials, employees or volunteers.

d. Coverage shall state that the vendor’s insurance shall apply separately to each insured

against whom claim is made or suit is brought, except with respect to the limits of the

insurer’s liability.

2. All Coverages

a. Each insurance policy required by this clause shall state that coverage shall not be

canceled by either party except after thirty (30) days prior written notice has been

given to the Village.

3. Acceptability of Insurers

a. Insurance is to be placed with insurers with a current Bests’ rating of A- or better, or

with an insurer acceptable to the Village.

4. Verification of Coverage

a. Vendor shall furnish the Village with certificates of insurance and copies of actual

insured endorsements affecting coverage required by this clause. The certificates and

endorsements for each insurance policy are to be signed by a person authorized by

that insurer to bind coverage on its behalf and shall name the Village, its officials,

employees and agents as “additional insureds” except for coverages identified above.

The certificates are to be received and approved by the Village before work

commences. The Village reserves the right to require complete, certified copies of all

required insurance policies at any time.

Village of Glencoe Request for Proposals: Rescue Boat Replacement

Due: Friday, April 17, 2026

Page 3

5. Subcontractors

a. Vendor shall include all subcontractors as insured under its policies or shall require

subcontractors to provide their own coverage. All coverages for subcontractors shall

be subject to all of the requirements stated herein.

6. Indemnification

a. Contractor shall, without regard to the availability or unavailability of any insurance,

either of Customer or contractor, indemnify, hold harmless, and defend Customer,

the District and all of their officials, employees, agents, and attorneys against

lawsuits, claims, demands, damages, liabilities, losses, and expenses, including

attorneys' fees, but only to the extent that such lawsuits, claims, demands, damages,

liabilities, losses and expenses arise from the negligent acts, errors or omissions or

wrongful misconduct of Contractor or Contractor's Service Personnel during the

performance of, or failure to perform, the Services or any part thereof,, except to the

extent caused by the negligence of Customer or the District. Notwithstanding

anything to the contrary herein, Contractor shall not be obligated to indemnify, hold

harmless or defend Customer, the District or their officials, employees, agents and

attorneys from and against any lawsuits, claims, demands, damages, liabilities, losses

and expenses arising out of any slips, trips or falls on or near the location of services,

except to the extent caused by sole and direct negligent acts, errors or omissions of

Contractor.

Section 6: Evaluation/Acceptance of Proposals

The Village intends to select a Vendor that furnishes satisfactory evidence that it has the requisite experience,

ability, resources and staffing to enable it to perform the scope of work successfully. In making the determination

as to whether to select a Vendor, the Village will consider the following factors (listed in no particular order):

1. Prior experience performing similar work.

2. Ability, capacity and skill to fulfill the services as specified.

3. References from prior or current clients.

4. Village's prior experience with Vendor, if applicable.

5. System reliability

Proposals submitted are offers only and the decision to accept or reject is a function of quality, reliability, capability,

reputation, and expertise of the Proposer.

The Village may accept the proposal that is, in its judgment, the best and most favorable to the interests of the Village

and to the public; reject the low price proposal; accept any item of any proposal; reject any and all proposals; or waive

irregularities and informalities in any proposal submitted or in the request for proposals process. The waiver of any

prior defect or informality shall not be considered a waiver of any future or similar defect or informality. Proposers

should not rely on, or anticipate, any waivers in submitting their proposals.

Section 7: Other Terms

Village of Glencoe Request for Proposals: Rescue Boat Replacement

Due: Friday, April 17, 2026

Page 4

No Collusion

In submitting this proposal, the Proposer declares that the only person or party interested in the proposal as principals

are those named herein, and that the proposal is made without collusion with any other person, firm or corporation.

Engagement

The Proposer further understands and agrees that if their proposal is accepted, the individual will enter into an

engagement with the Village to provide the services with fifteen (15) days of receiving notice of the selection.

Payment

All payments for the Services will be made by the Village in conformance with the requirements of the Local

Government Prompt Payment Act (50 ILCS 505).

Confidentiality

Proposals and other documents submitted shall be examined to determine the validity of any written requests for

nondisclosure of proprietary or confidential information. After award of a contract, all responses, documents, and

materials submitted by the respondent pertaining to this RFP will be considered public information unless

otherwise determined by legal counsel. All data, documents and other information developed because of this

contractual agreement shall become the property of the applicable municipality. Based on the public nature of

RFP’s, a respondent must inform the Village, in writing, of the exact materials in the submittal which it believes

are proprietary or confidential and should not be made part of the public record in accordance with the Illinois

Freedom of Information Act. The respondent will be financially responsible for all expenses of the municipality,

its public officials, consultants, employees, agents and representatives in defending the denial of access to such

material pursuant to a Freedom of Information Act request.

Village of Glencoe Request for Proposals: Rescue Boat Replacement

Due: Friday, April 17, 2026

Page 5

Commodity Codes

• NAICS 336612Boat Building

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