Project Information

Bid Title

Comprehensive Occupational Health Program for the City of Buffalo Fire Department

Issuing Agency

City of Buffalo

Location

New York

Published Date

Jan 21, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Comprehensive Occupational Health Program for the City of Buffalo Fire Department
Category:	City of Buffalo Bids & RFPs
Status:	Open

Publication Date/Time: 1/21/2026 10:00 AM Closing Date/Time: 2/25/2026 11:00 AM Submittal Information: Submit Proposal by February 25, 2026, 11:00 A.M., Local Time Contact Person: Daniel Pizarro, Commissioner of Fire: [email protected] Miscellaneous: QUESTION SUBMISSION DEADLINE: February 4, 2026 VIA E-MAIL TO: Commissioner Daniel Pizarro: [email protected] ANSWERS POSTED TO CITY OF BUFFALO WEBSITE (WWW.BUFFALONY.GOV/BIDS): February 11, 2026 PROPOSAL SUBMISSION DATE: February 25, 2026 11:00AM Proposals shall be sealed and clearly labeled on front of the package “COMPREHENSIVE OCCUPATIONAL HEALTH PROGRAM FOR THE CITY OF BUFFALO FIRE DEPARTMENT” and delivered to: Daniel Pizarro Commissioner of Fire City of Buffalo, Police & Fire Headquarters 68 Court Street, Buffalo, New York 14202 Related Documents: 2026 Occupational Health RFP

Attachment Preview

CITY OF BUFFALO

NEW YORK

DEPARTMENT OF FIRE

Police & Fire Headquarters

68 Court Street, Buffalo, New York 14202

PHONE: (716) 851-5333

Request for Proposals

Comprehensive Occupational

Health Program/Examinations

for the

City of Buffalo Department of Fire

❖ ISSUE DATE: January 21, 2026

❖ QUESTION SUBMISSION DEADLINE: February 4, 2026

VIA E-MAIL TO: Commissioner Daniel Pizarro: djpizarro@bfdny.org

❖ ANSWERS POSTED TO CITY OF BUFFALO WEBSITE

(WWW.BUFFALONY.GOV/BIDS): February 11, 2026

❖ PROPOSAL SUBMISSION DATE: February 25, 2026

SECTION 1- INTRODUCTION

The City of Buffalo Fire Department (hereinafter “the City” or “BFD”) is seeking proposals from qualified

and experienced Offerors for the administration of an Occupational Health Program based on National Fire

Protection Agency (NFPA) guidelines.

The purpose of the City’s Occupational Health Program is to promote health and safety within the BFD as

outlined in NFPA 1582 (Standards on Comprehensive Occupational Medical Program for Fire

Department”). Examinations will meet or exceed the Medical Requirements outlined in NFPA 1582 and

1500 (“Standard on Fire Department Occupational Safety, Health, and Wellness Program”), OSHA

standards, including 29 CFR 1910.120 (“Hazardous Waste Operations and Emergency Response”), 29 CFR

1910.95 (“Occupational Noise Exposure”) ,29 CFR 1910.1030 (“Blood borne pathogens”), general

Firefighter health considerations, and any City, state, or federal health regulations governing the same.

SECTION 2- BACKGROUND

The City BFD employs approximately 700 firefighters. It is anticipated, based on previous years’ experience, that

the following number are an approximation of the number of evaluations that may need to be performed annually:

Annual Firefighter Evaluations

700

Review of Medical Records

100

Physical Clinical Consultation time

120 hours

It is also anticipated that the BFD will consider the evaluation of candidate firefighters in the coming year:

Candidate Evaluations

60

SECTION 3- INSTRUCTIONS TO OFFERORS

3.1 General Invitation

The City invites Offerors to submit written proposals for the administration of an Occupational Health

Program for the BFD. Firms with extensive experience in Occupational Health Programs are encouraged

to respond.

Offerors shall submit their proposal to the Department of Fire by no later than 11:00am February 25, 2026.

Proposals shall be sealed and clearly labeled on front of the package “COMPREHENSIVE OCCUPATIONAL

HEALTH PROGRAM FOR THE CITY OF BUFFALO FIRE DEPARTMENT” and delivered to:

Daniel Pizarro

Commissioner of Fire

City of Buffalo, Police & Fire Headquarters

68 Court Street, Buffalo, New York 14202

Proposals are solicited in accordance with the terms, conditions and instructions as set forth in this RFP.

Submission of proposals via telephone, facsimile, e-mail or any other method not specifically provided for

herein is prohibited. Proposals must be completed in accordance with the requirements of the RFP. No

amendments or changes to proposals will be accepted after the closing date and time. No proposals shall

be accepted after the stated deadline. The City reserves the right to reject any or all proposals.

OFFERORS ASSUME ALL RISKS FOR THE TIMELY AND PROPER DELIVERY OF SUBMITTED

PROPOSAL

The received time of proposals will be determined by the clock at the above noted location. NO

CONSIDERATION WILL BE GIVEN TO PROPOSALS RECEIVED AFTER THE STATED DATE

AND TIME.

Offerors mailing their proposal must allow sufficient mail delivery time to ensure receipt of their proposal

at the specified location no later than the specified date and time. Delays in United States mail deliveries

or any other means of transmittal, including couriers or agents of the Offeror, shall not excuse late proposal

submissions. Similar types of delays, including but not limited to, bad weather or security procedures for

parking and building admittance shall not excuse late proposal submissions. Offerors are cautioned that the

City cannot be responsible for the actions of your chosen carrier or method of delivery.

Any material misrepresentation made by an Offeror may void their proposal and eliminate the Offeror’s

proposal from further consideration. Any proposal that is based upon violation of federal, state or local law,

or deemed by the City, in its sole discretion, to be non-responsive will be eliminated from consideration.

The City shall not be responsible for any expenses or charges incurred by any Offeror in preparing or

submitting a proposal, or in their providing any additional information considered necessary by the City in

the evaluation of their proposal.

3.2 Schedule

Listed below is the anticipated schedule for all actions related to this RFP. In the event that there is any

change or deviation from this schedule, such change will be posted on the City’s website at

www.buffalony.gov/bids.

EVENT

Issuance of RFP

Written Questions from Offerors due

Responses to Questions posted on City website

Proposals Due by 11:00 AM

Target Award Date:

DATE

01/21/2026

02/04/2026

02/11/2026

02/25/2026

TBD

3.3 RFP Review, Additional Information and Questions

Each Offeror is responsible for carefully examining all RFP documents and thoroughly familiarizing

themselves with each of the City’s requirements prior to the submission of a proposal to ensure that

responses are in compliance with the RFP.

Each Offeror is responsible for conducting its own investigations and any examinations necessary to

ascertain conditions and requirements affecting the requirements of this RFP. Failure to perform such

investigations and examinations shall not relieve the Offeror from its obligation to comply, in every detail,

with all of the provisions and requirements contained in the RFP.

Questions regarding the RFP shall be directed to the City’s designee only. Any impermissible contact with

any other City officer or employee regarding the RFP during the procurement period or any other restricted

period set forth by the City designee shall result in the rejection of any such Offeror’s proposal. Offerors

shall communicate in writing only. No other communications with the City’s designee regarding the RFP

are permitted during the procurement period.

All questions, requests for clarification or additional information must be sent by email to Commissioner

Daniel Pizarro: djpizarro@bfdny.org and must be received no later than February 11, 2026. The subject

line must identify the RFP by title. Offerors shall not communicate with the City’s designee via any other

method or outside of the time period set forth herein.

The answers to questions received via email will be posted on the City’s website at

www.buffalony.gov/bids. No other representatives of the City are to be contacted regarding this RFP. The

City accepts no responsibility for, and the Offeror agrees not to rely upon, any verbal or written statements

or representations from any other person, whether or not employed by the City.

Offerors are solely responsible for ensuring the City has a current address, e-mail address and telephone

number on file for the Offeror. It is the responsibility of all Offerors to check the City of Buffalo website

for any updates.

The City may, in its sole discretion, also elect to provide both the question(s) and the written answer(s) to

all known Offerors via e-mail. Offerors are solely responsible for ensuring that the City has accurate

contact information, including e-mail address for the receipt of such correspondence. The City does not

assume any responsibility for undelivered e-mails or for the receipt of any communication sent to any

Offeror.

3.4 Addendums and Modifications

The City reserves the right, in its sole discretion, to amend this RFP at any time prior to the deadline for

submission of proposals. In the event that it becomes necessary to revise or expand upon any part of this

RFP, all addendums, amendments, and interpretations to this RFP will be made in writing and posted on

the City’s website at www.buffalony.gov/bids. The City may also endeavor to notify all Offerors to whom

the RFP has been issued.

All addendums shall be incorporated as part of the RFP documents as though they were originally set forth

herein. The City does not assume any responsibility for the receipt of any addendum sent to any Offeror.

Any information supplied by the City relative to this RFP must be considered in preparing proposals. All

other contacts that an Offeror may have had before or after receipt of this RFP with any individuals,

employees, subcontractors, consultants or representatives of the City and any information that may have

been read in any news media or seen or heard in any communication regarding this RFP should be

disregarded in preparing responses.

3.5 Proposal Format

Offerors are advised to adhere to the submittal requirements of the RFP. Failure to comply with the

instructions of the RFP may cause a proposal to be rejected. Submission of a proposal in response to this

RFP constitutes acceptance of all requirements outlined in the RFP.

Four (4) proposals, one (1) original and three (3) copies, must be prepared on 8” X 11” letter size paper,

printed double-sided, and bound on the long side. One (1) Flash Drive containing an Adobe Portable

Document Format (PDF) version of all proposal materials must also be provided. All proposals should be

electronically generated and the original printed and signed in ink. Each page of the Proposal must be

numbered in a manner so it can be uniquely identified. Legibility, clarity and completeness are required.

The proposal must be signed by individual(s) legally authorized to bind the Offeror and must contain a

statement that the proposal and the prices contained therein will remain firm for a period of one hundred

eighty (180) days after receipt by the City. In addition, Offeror must state whether it is willing to hold

pricing beyond this period, and if so, for how long.

In the event that an Offeror cannot comply with any term, condition, or requirement of this RFP, such

non-compliance must be clearly noted on the Offeror’s letterhead and submitted with the proposal. Offerors

are cautioned that such non-compliance may result in disqualification of their proposal, at the sole

discretion of the City. No allowance will be made for un-noted non-compliance of any kind by the Offeror.

3.6 Company Background

Each Offeror is required to prepare and submit a brief description of the Offeror’s firm, company, or

corporation, which must include:

1. Name, mailing address, email address, telephone number and fax number of the primary

contact person for the firm;

2. A brief description of firm, including the number of years in business, major business lines,

major markets served, company history, relevant operating segments, primary vision and

strategy, number of employees, office locations and any Joint Venture Partners;

a. Workforce: Offerors should describe any programs or actions they undertake to

attract, recruit, train, retrain and promote minority and female employees, partners

and associates and current representation of minorities and women;

b. Community Involvement: Offerors should describe any programs or initiatives they

sponsor or support that further the development of minority or women-owned

business enterprises;

c. Vendor Policies: Offerors should describe any procurement policies or practices

they have adopted that provide M/WBE suppliers or services business opportunities.

3. A copy of any resolution or some other form of authority, signed by a Chief Executive

Officer, Corporate Secretary, or managing partners, which lists the specific officers who are

authorized to execute agreements on behalf of the Offeror;

Commodity Codes

• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 621111Offices of Physicians (except Mental Health Specialists)

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