Project Information

Bid Title

Sykes Street Paving Restoration

Issuing Agency

Carrboro OWASA (Water and Sewer Authority)

Location

North Carolina

Published Date

Jun 8, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Opportunity:	Sykes Street Paving Restoration
Pre-Bid Meeting:	N/A
Closing Date/Time:	June 30, 2026, 2 PM
Contact:	Adam Holloway
Download:	Sykes St. Paving Restoration Informal Construction Solicitation
Award Information:

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Orange Water and Sewer Authority

Our community’s trusted partner for clean water and environmental protection.

Project Manual

for the

Sykes Street Paving Restoration

275-20

Prepared by: Adam Holloway

Orange Water and Sewer Authority

Carrboro, North Carolina

919-968-4421

Table of Contents

ARTICLE 1 - DEFINED TERMS .................................................................................................................................2

ARTICLE 2 - BIDDING DOCUMENTS AND BID DATES ........................................................................................2

ARTICLE 3 - QUALIFICATIONS OF BIDDERS........................................................................................................3

ARTICLE 4 - SITE CONDITIONS, SAFETY, AND RELATED WORK ....................................................................3

ARTICLE 5 – BIDDER’S REPRESENTATIONS .......................................................................................................4

ARTICLE 6 - PRE-BID CONFERENCE .....................................................................................................................6

ARTICLE 7 - INTERPRETATIONS AND ADDENDA ...............................................................................................6

ARTICLE 8 - BID SECURITY-NOT USED.................................................................................................................6

ARTICLE 9 - CONTRACT TIMES ..............................................................................................................................6

ARTICLE 10 - LIQUIDATED DAMAGES...................................................................................................................7

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS........................................................................................7

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS ......................................................................7

ARTICLE 13 - PREPARATION OF BID.....................................................................................................................7

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS ........................................................................................8

ARTICLE 15 - SUBMITTAL OF BID ..........................................................................................................................8

ARTICLE 17 - OPENING OF BIDS ............................................................................................................................9

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE...........................................................................9

ARTICLE 19 - EVALUATION OF BIDS AND AWARD OF CONTRACT ................................................................9

ARTICLE 20 – INSURANCE.....................................................................................................................................10

ARTICLE 21 - SIGNING OF AGREEMENT.............................................................................................................10

ARTICLE 22 - SALES AND USE TAXES................................................................................................................11

Attachment A--------------Bid Submission Form

Attachment B--------------Technical Specifications

Attachment C--------------Minimum Insurance Requirements

Attachment D--------------Non–collusion Affidavit for Contractor’s

Attachment E--------------Non-collusion Affidavit for Subcontractor(s)

Attachment F--------------Equal Employment Opportunity Certification

Attachment G--------------E-Verify Affidavit

Attachment H--------------Certification Regarding Conflict of Interest

Attachment I---------------Iran Divestment Act Certification

Attachment J---------------Companies Boycotting Israel Divestment Act Certification Form

Attachment K--------------Bidder’s Checklist

Attachment L--------------Informal Construction Contract

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders which are defined in the Standard General

Conditions of the Construction Contract, EJCDC C-700 (2013 edition) and modified by Orange

Water and Sewer Authority (Copyright 2013) shall have the meanings assigned to them in the

General Conditions as modified, changed, added to or deleted by the General Conditions.

Issuing Office - The office at which the Bidding Documents are to be received.

The term “Successful Bidder” means the lowest, qualified, responsive and responsible Bidder to

whom Owner (on the basis of Owner’s evaluation as hereinafter provided) makes an Award.

ARTICLE 2 - BIDDING DOCUMENTS AND BID DATES

2.01 The Bidding Documents are identified as “Project Manual including Bidding Documents,

Contract Documents, and Technical Specifications for CIP No 275-20, Project: “Sykes Street

Paving Restoration.”

2.02 Beginning on 8, June 2026, the Contract Documents will be on file in in the Administrative

Offices, 400 Jones Ferry Road, Carrboro, North Carolina. Copies of the Contract Documents

may be obtained by contacting Adam Holloway by email at Aholloway@owasa.org.

2.03 The Contract Documents may be viewed free of charge at the Administrative Offices, 400

Jones Ferry Road, Carrboro, North Carolina.

2.04 To ensure that all Bidders are kept up-to-date on any Addenda, changes, or information

notices, please send an e-mail to: Adam Holloway at Aholloway@owasa.org indicating your

intention to prepare a Bid for the Project. Failure to complete this step may render your Bid

as non-responsive.

2.05 Complete sets of Bidding Documents shall be used in preparing Bids; neither Orange Water

and Sewer Authority nor the Engineer assumes any responsibility for errors or

misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.06 Upon receipt of Bidding Documents, Bidder shall verify that the Bidding Documents are

complete. The Bidder shall notify the Engineer if they have received incomplete Bidding

Documents.

2.07 Orange Water and Sewer Authority and Engineer, in making copies of the Bidding

Documents available on the above terms, do so only for the purpose of obtaining Bids for

the Work and do not confer a license or grant for any other use.

2.08 Bidders [are strongly encouraged to attend a non-mandatory] [are required to attend a

mandatory] Pre-Bid Conference at [TIME] P.M., local time, on [DAY] ,

[MONTH]

, 20[YEAR] at the [INSERT LOCATION] , in the Administrative Offices, 400

Jones Ferry Road, Carrboro, North Carolina.

2.09 Bids will be received by Orange Water and Sewer Authority from Bidders until 2:00 P.M.,

local time, on 30, June 2026 in the Administrative Offices, 400 Jones Ferry Road, Carrboro,

NC 27510, or by email to the Project Manager at Aholloway@owasa.org. If Bids are

submitted electronically, the time of submission will be the time received by the Project

Manager.

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ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit with its Bid

written evidence establishing its qualifications such as previous experience and present

commitments, as described in Article 11 of the Proposal.

3.02 If the Bidder fails to demonstrate the ability to complete a majority of all portions of the

Contract with equipment and personnel owned and employed by the Bidder, the Bid may be

considered non-responsive.

3.03 The Bidder shall be licensed under Chapter 87 of the North Carolina General Statutes as a

General Contractor.

ARTICLE 4 - SITE CONDITIONS, SAFETY, AND RELATED WORK

4.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-

of-way, easements, and other lands furnished by Orange Water and Sewer Authority

for the use of the Contractor. Any additional lands required for temporary construction

facilities, construction equipment, or storage of materials and equipment, and any

access needed for such additional lands, shall be obtained and paid for by

Contractor.

4.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. If the General Conditions do not identify Technical Data, the default definition of

Technical Data set forth in Article 1 of the General Conditions shall apply.

B. Underground Facilities: Information and data shown or indicated in the Bidding

Documents with respect to existing Underground Facilities at or contiguous to the

Site are set forth in the Contract Documents and are based upon information and

data furnished to Orange Water and Sewer Authority and Engineer by owners of such

Underground Facilities, including Orange Water and Sewer Authority, or others

C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data

furnished to prospective Bidders with respect to subsurface conditions, other physical

conditions, and Underground Facilities, and possible changes in the Bidding

Documents due to differing or unanticipated subsurface or physical conditions appear

in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions. Provisions concerning

responsibilities for the adequacy of data furnished to prospective Bidders with respect

to a Hazardous Environmental Condition at the Site, if any, and possible changes in

the Contract Documents due to any Hazardous Environmental Condition uncovered

or revealed at the Site which was not shown or indicated in the Drawings or

Specifications or identified in the Contract Documents to be within the Scope of Work,

appear in Paragraph 5.06 of the General Conditions.

4.03 Site Visit and Testing by Bidders

A. Bidder shall conduct the required Site visit during normal working hours, (9:00 a.m.

to 4:00 p.m., Monday through Friday) and shall not disturb any ongoing operations at

the Site.

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B. On request, and to the extent Orange Water and Sewer Authority has control over

the Site, and schedule permitting, Orange Water and Sewer Authority will provide

Bidder access to the Site to conduct such additional examinations, investigations,

explorations, tests, and studies as Bidder deems necessary for submission of a Bid.

Bidder shall fill all holes and clean up and restore the Site to its former condition upon

completion of such explorations, investigations, tests, and studies.

C. Orange Water and Sewer Authority will not have any obligation to grant such access

if doing so is not practical because of existing operations, security, or safety

concerns, or restraints on Orange Water and Sewer Authority’s authority regarding

the Site.

D. Bidder shall comply with all applicable Laws and Regulations regarding excavation

and location of utilities, obtain all permits, and comply with all terms and conditions

established by Owner or by property owners or other entities controlling the Site with

respect to schedule, access, existing operations, security, liability insurance, and

applicable safety programs.

E. All requests for access to the Site must be received forty-eight (48) hours prior to the

preferred time of access. All Site access requests must be made to and

coordinated by the Orange Water and Sewer Authority Project Manager (919-

968-4421).

F. The Bidder shall not access any Site without written permission from Orange Water

and Sewer Authority. The Bidder shall be responsible for any damage (including

damage to any underground utility and acceptable restoration) as a result of

additional subsurface investigations.

4.04 Orange Water and Sewer Authority’s Safety Program

A. Site visits and Work at the Site are to be in accordance with Orange Water and Sewer

Authority’s safety program. As the General Conditions indicate, an Owner’s safety

program exists.

4.05 Other Work at the Site

A. Reference is made to the General Conditions for the identification of the general

nature of other Work of which Orange Water and Sewer Authority is aware (if any)

that is to be performed at the Site by Orange Water and Sewer Authority or others

(such as utilities and other prime contractors) and relates to the Work contemplated

by these Bidding Documents. Subsurface data are offered in good faith solely for the

purpose of placing the Bidder in receipt of all information available to Orange Water

and Sewer Authority and Engineer, and in no event is to be considered part of the

Contract Documents.

ARTICLE 5 – BIDDER’S REPRESENTATIONS

5.01 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and any data and reference

items identified in the Bidding Documents;

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent

areas, and become familiar with and satisfy itself as to the general, local, and Site

conditions that may affect cost, progress, and performance of the Work;

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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