Project Information

Bid Title

54-TJK-01-PR31873, Dare Roanoke Island Janitorial and Grounds

Issuing Agency

Division of Highways

Location

North Carolina

Published Date

Apr 29, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Proposals

• 54-TJK-01-PR31873, Dare Roanoke Island Janitorial and Grounds.pdf

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Bid No. 54-TJK-01-PR31873

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Dare County Roanoke Island Janitorial / Grounds

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

REQUEST FOR PROPOSAL

DATE AND TIME OF BID OPENING: MAY 20, 2026 AT 2:00 P.M.

BID QUESTIONS:

MAY 6, 2026 AT 5:00 P.M.

BID PROPOSAL NO.:

54-TJK-01-PR31873

WBS ELEMENT NO.:

1RE.1028181

COUNTY:

DARE – DIVISION 1

LOCATION:

US 64/264 NEAR MANTEO ON ROANOKE ISLAND

TYPE OF WORK:

CUSTODIAL OPERATIONS AND MAINTENANCE OF REST

AREA INCLUDING LAWN AND GROUNDS MAINTENANCE

DATE OF AVAILABILITY:

JULY 1, 2026

COMPLETION DATE:

JUNE 30, 2027

SMALL BUSINESS CERTIFICATION MANDATORY

Bid No. 54-TJK-01-PR31873

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Dare County Roanoke Island Janitorial / Grounds

PROPOSAL

FOR THE CONSTRUCTION OF

BID NO. 54-TJK-01-PR31873 IN DARE COUNTY – DIVISION 1, NORTH CAROLINA

APRIL 29, 2026

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as BID NO 54-TJK-01-

PR31873; has carefully examined the plans and specifications, which are acknowledged to be part of the proposal,

the special provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements

and provisions. The undersigned bidder agrees to be bound upon his execution of the bid and subsequent award to

him by the Department of Transportation in accordance with this proposal. Payment and performance bonds are

not required on this project. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor,

and other means of construction; and to do all the work and to furnish all materials, except as otherwise noted,

necessary to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads

and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements

of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets

contained herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the

work and required labor to construct and complete State Highway BID NO. 54-TJK-01-PR31873, for the unit or

lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and

specifications prepared by said Department, which proposal, plans, and specifications show the details covering this

project, and hereby become a part of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for

Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into

and made a part of this contract; that, except as herein modified, all the construction and work included in this contract

is to be done in accordance with the specifications contained in said volume, and amendments and supplements

thereto, under the direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer

or such other person as may be designated by the Secretary to sign for the Department of Transportation. The

conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division

Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as

the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any

item or portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease

in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

Bid No. 54-TJK-01-PR31873

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Dare County Roanoke Island Janitorial / Grounds

TABLE OF CONTENTS

PROJECT SPECIAL PROVISIONS

Project

Scope of Contract

Mandatory Pre-Bid

Bid Questions

Small Business Enterprise (SBE) Contract

Prequalification

Contract Time and Completion Date

Alternate Bid Item for Reduced Staffing during Budget Restrictions

Performance Guarantee

Authority of the Engineer

Award of Contract

Insurance

Subletting of Contract

Performance of Work

Temporary Suspension of Work

Site Investigation and Representation

Contract Cancellation Policies

Legal Relations and Responsibility to Public

Custodial Operations and Maintenance of Rest Area

Project Pre-Work Conference

Personnel Requirements

Supervisor

General Requirements

Safety and Accident Protection

Mandatory Wage Rate

Materials, Supplies and Equipment

Repairs

Uniforms

Cleaning Schedule

Routine Repairs

Emergency Janitorial Supply and Repair Parts List

Use of Rest Areas

Water System Maintenance

Maintenance of Grounds

Trash/Recycling Collection/Disposal

Lawns

Edging/Trimming/Mowing

Plantings

Pesticide Usage

Clean Up

Plant and Pest Quarantines

Cooperation Between Contractors

Damages

Department Responsibilities

Performance of Work

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Bid No. 54-TJK-01-PR31873

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Dare County Roanoke Island Janitorial / Grounds

PROJECT SPECIAL PROVISIONS (cont’d.)

Standard Compensation Reductions for Rest Area Personnel,

Supplies and Procedures for each Rest Area Site

Daily Compensation Reductions for each Rest Area Site

Notification of Rest Area Contract Non-Compliance

Compensation

Basis of Payment

Non-Scheduled Work

Laws

Title VI and Nondiscrimination

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PROJECT SPECIAL PROVISION FORMS

Supervisor’s Weekly Work Log

Supervisor’s On-The-Job Training Record

Employee Monthly Work Log, Custodians and Supervisor

Rest Area Illegal Activity Log

Grounds Maintenance Work Log

Phone Use Policy

Rest Area Water Reading Monthly Report

Rest Area Lighting Inspection Sheet

Rest Area Recycling Program Monthly Report

Rest Area Contract Maintenance Janitorial Supplies (Sample)

Rest Area Contract Maintenance Janitorial Supplies (Blank)

DBE-IS Form

Contractor National Criminal Background Check Certification

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INSTRUCTIONS TO BIDDERS

Bid Proposals

Preparation and Submission of Traditional Paper Bids

Opening of Bids

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BID SUBMITTAL PACKAGE

Cover Sheet

Contract Bid Form

Contractor’s Contact Information

Contractor’s Operations Plan

Listing of MB & WB Subcontractors

Contractor's Work Experience and References

Mandatory Minimum Wage Rate Requirement

Execution of Bid

Bid Submittal Package Checklist

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Bid No. 54-TJK-01-PR31873

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Dare County Roanoke Island Janitorial / Grounds

PROJECT SPECIAL PROVISIONS

PROJECT

Dare County Rest Area/Visitor Information Center (single) on US 64/264 near Manteo on Roanoke Island.

SCOPE OF CONTRACT

The North Carolina Department of Transportation (hereinafter referred to as “Department”) is seeking the services

of a janitorial/grounds maintenance company to provide custodial operations and maintenance of rest area

consisting of but not limited to an efficient janitorial and grounds service including labor, supervision, equipment

and supplies as specified herein. The intent of these specifications and requirements is to state and define the terms

and conditions under which the Contractor shall provide the management, supervision, and manpower capable of

performing work at the highest standards of janitorial excellence necessary to provide these services in a

professional and workmanlike manner. This document is intended as a benchmark of the Department’s minimum

standards for rest area janitorial maintenance.

The Department places significant value on the safety and treatment of travelers who visit rest areas. All travelers

are to be treated as customers and the Contractor shall emphasize safety and customer service at all times. The

provisions of the services required as part of this solicitation ultimately reflect upon the Department and the State of

North Carolina as a whole. This proposal, as written, is to be binding by the State and the Contractor.

MANDATORY PRE-BID

Please be advised that any references in the RFP to pre-bid language will not apply as a pre-bid will not be held for

this contract. If bidders have questions, they will be addressed in an addendum. The Bidder is encouraged to make

his/her own observations of the site to determine the items identified in this contract as the Contractor's

responsibility.

BID QUESTIONS

Purpose: Upon review of the bid documents, bidders may have questions to clarify or interpret the bid in order to

submit the best bid possible. To accommodate the Bid Questions process, bidders shall submit by email any such

questions no later than May 6, 2026 at 5:00 PM. A response to bidder questions will be in the form of an

addendum.

Instructions: Written questions shall be emailed to Teddy Kapera tjkapera@ncdot.gov by the date and time

specified above. Bidders will enter “54-TJK-01-PR31873 – Questions” as the subject for the email. Questions

received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by

the State will be documented and included in an addendum to be posted on Connect NCDOT:

https://connect.ncdot.gov/letting/Pages/Roadside-Environmental.aspx and on the electronic Vendor Portal

(eVP), https://evp.nc.gov. No information, instruction or advice provided orally or informally by any State

personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Bidders shall be entitled to rely only on written material contained in an Addendum to this

RFP.

The Contractor must sign the addendum signature page(s) where indicated and the entire addendum should be

returned with the bid package. Please return the entire addendum, but failure to return the executed signature

page(s) of the addendum may result in disqualification of bid.

SMALL BUSINESS ENTERPRISE (SBE) CONTRACT

The Department of Transportation does not exclude any person from participation in, deny any person the benefits

of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered

by this program on the basis of race, color, sex, political affiliation/influence, or national origin.

Commodity Codes

• NAICS 561720Janitorial Services
• NAICS 561730Landscaping Services

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