Project Information

Bid Title

Automated Check Remittance Processing Solution

Issuing Agency

City of Newport News

Location

Virginia

Published Date

Sep 16, 2026

Closing Date

Oct 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-1805-3608

Original Source

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Bid Documents

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Project Description

Project ID: 27-1805-3608

Title: Automated Check Remittance Processing Solution

Addenda: 0

Release Date: 9/16/2026

Due Date: 10/12/2026

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Automated Check Remittance Processing Solution

Request for Unsealed Proposals

Treasurer

20800 , 20810 , 20866 , 20880

Project ID: 27-1805-3608

Release Date: Wednesday, September 16, 2026

· Due Date: Monday, October 12, 2026 5:00pm

Posted Wednesday, September 16, 2026 3:03pm

All dates & times in Eastern Time - New York

Draft Response Events RSVP No Bid25 days, 19 hours, 31 minutes

Post Information

Posted At:Wed, Sep 16, 2026 3:03 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Newport News (the “City”) is seeking proposals from qualified firms (the “Offeror” or “Contractor”) to furnish the goods and/or services described herein and proposals will be received via the City’s e-Procurement Portal, OpenGov Procurement ( https://secure.procurenow.com/portal/nnva ), to be received no later than Monday, October 12, 2026 at 5:00 pm (local prevailing time).

The purpose of this Unsealed Request for Proposals (URFP) is to solicit proposals to to provide, implement, integrate, and support an Automated Check Remittance Processing Solution for the City of Newport News Treasurer’s Office. The solution should include the software, implementation services, interfaces, training, technical support, and any required or recommended hardware necessary to process paper and electronic remittances efficiently and securely.

Background

The Treasurer's Office is seeking to modernize and standardize its operational environment by implementing a technologically advanced solution that addresses current gaps in data processing, system interoperability, security compliance, and workflow efficiency. The existing systems require improved automation, enhanced data validation, and more reliable methods for storing, retrieving, and transmitting high volume transactional information.

Timeline

Release Project Date:

September 16, 2026

Pre-Proposal Conference (Non-Mandatory):

September 28, 2026, 11:00am

The conference will be held via Microsoft Teams, at the following link:
https://teams.microsoft.com/meet/227792669965244?p=vgLVllx5ByfcYZQmmr

Question Submission Deadline:

October 2, 2026, 1:00pm

Proposal Submission Deadline:

October 12, 2026, 5:00pm

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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