Project Information

Bid Title

West Virginia School of Osteopathic Medicine

Issuing Agency

West Virginia Higher Education Policy Commission

Location

West Virginia

Published Date

May 7, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

WVSOM EOI-26-658 SILO/DWYER LANE CONNECTION

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Bid Documents

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Project Description

Bid Number	Description	Bid Opening
WVSOM EOI-26-658 SILO/DWYER LANE CONNECTION	West Virginia School of Osteopathic Medicine Expression of Interest - WVSOM EOI-26-658 - Silo Lane Intersection and Dwyer Lane Connection (GREENBRIER COUNTY) Any questions must be submitted to: WVSOM-Contracts & Procurement Department 400 Lee Street North Lewisburg, WV 24901 Email: WVSOMbids@osteo.wvsom.edu	Bid Opening: Monday, June 1, 2026 at 3:30pm EDT

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EXPRESSION OF INTEREST

Silo Lane Intersection Redesign and Dwyer Lane Connection

(WVSOM-EOI-26-658)

TABLE OF CONTENTS:

1. Table of Contents

2. Section One: General Information

3. Section Two: Instructions to Vendors Submitting Bids

4. Section Three: Project Specifications

5. Section Four: Vendor Proposal, Evaluation, and Award

6. Section Five: Terms and Conditions

7. Certification and Signature Page

SECTION ONE: GENERAL INFORMATION

1. PURPOSE: The West Virginia School of Osteopathic Medicine (“WVSOM” or “Agency”)

is soliciting Expressions of Interest (“EOI”) from qualified architectural and engineering

firms to provide professional design, engineering, and related consulting services for

roadway and intersection improvements as defined herein.

PROJECT: The purpose of this project is to retain a qualified firm to provide planning, traffic

engineering, and design services for:

• The redesign of the multi-leg intersection of Lee Street, Jefferson Street, and Silo Lane in

Lewisburg; and

• The extension of Silo Lane to connect to the Dwyer Lane parking lot, improving internal

campus circulation and access. (“Project”).

The selected firm will be expected to coordinate with WVSOM, the West Virginia Division of

Highways, and the City of Lewisburg to ensure compliance with all applicable requirements.

Page 1 of 35

EXPRESSION OF INTEREST

Silo Lane Intersection Redesign and Dwyer Lane Connection

(WVSOM-EOI-26-658)

SECTION TWO: INSTRUCTIONS TO VENDORS SUBMITTING BIDS

Instructions begin on the next page.

2

Page 2 of 35

INSTRUCTIONS TO VENDORS SUBMITTING BIDS

(WVSOM-EOI-26-658)

1. REVIEW DOCUMENTS THOROUGHLY: The attached documents contain a

solicitation for bids. Please read these instructions and all documents attached in their entirety.

These instructions provide critical information about requirements that if overlooked could

lead to disqualification of a Vendor’s bid. All bids must be submitted in accordance with the

provisions contained in these instructions and the Solicitation. Failure to do so may result in

disqualification of Vendor’s bid.

2. MANDATORY TERMS: The Solicitation may contain mandatory provisions identified

by the use of the words “must,” “will,” and “shall.” Failure to comply with a mandatory term

in the Solicitation will result in bid disqualification.

3. PRE-BID MEETING: The item identified below shall apply to this Solicitation.

☐A pre-bid meeting will not be held prior to bid opening

☒A MANDATORY PRE-BID meeting will be held at the following place and time:

Monday, May 18, 2026 at 1:00 P.M. in the Executive Conference Room of

the Testing Center, 400 Lee Street, North Lewisburg, WV.

All Vendors submitting a bid must attend the mandatory pre-bid meeting. Failure to attend

the mandatory pre-bid meeting shall result in disqualification of the Vendor’s bid. No one

individual is permitted to represent more than one vendor at the pre-bid meeting. Any

individual that does attempt to represent two or more vendors will be required to select one

vendor to which the individual’s attendance will be attributed. The vendors not selected will

be deemed to have not attended the pre-bid meeting unless another individual attended on

their behalf.

An attendance sheet provided at the pre-bid meeting shall serve as the official document

verifying attendance. Any person attending the pre-bid meeting on behalf of a Vendor must

list on the attendance sheet his or her name and the name of the Vendor he or she is

representing. It is the Vendor’s responsibility to locate the attendance sheet and provide the

required information. Failure to complete the attendance sheet as required may result in

disqualification of Vendor’s bid.

Vendors who arrive after the starting time but prior to the end of the pre-bid will be permitted

to sign in but are charged with knowing all matters discussed at the pre-bid.

Any discussions or answers to questions at the pre-bid meeting are preliminary in nature and

are non-binding. Official and binding answers to questions will be published in a written

addendum to the Solicitation prior to bid opening.

Revised 10/17/2024

Page 3 of 35

4. VENDOR QUESTION DEADLINE: Vendors may submit questions relating to this

Solicitation to WVSOM Department of Contracts and Procurement. Questions must be

submitted in writing. All questions must be submitted on or before the date listed below

and to the address listed below to be considered. A written response will be published in a

Solicitation addendum if a response is possible and appropriate. Non-written discussions,

conversations, or questions and answers regarding this Solicitation are preliminary in nature

and are non-binding.

Submitted emails should have the solicitation number in the subject line.

Question Submission Deadline: May 19, 2026 at 4:30 PM.

Submit Questions to:

WVSOM – Contracts & Procurement Department

400 Lee Street North,

Lewisburg, WV 24901

Email: WVSOMbids@osteo.wvsom.edu

5. VERBAL COMMUNICATION: Any verbal communication between the Vendor and

any WVSOM personnel is not binding, including verbal communication at the mandatory pre-

bid conference. Only information issued in writing and added to the Solicitation by an official

written addendum by the WVSOM is binding.

6. BID SUBMISSION: All bids must be submitted on or before the date and time of the bid

opening listed in section 7 below.

Bids submitted must contain a signature. Failure to submit a bid in any form without a signature will

result in rejection of your bid.

Any bid received by WVSOM staff is considered to be in the possession of the WVSOM and

will not be returned for any reason.

Proposals may be mailed or hand-delivered to the address below:

Bid Delivery Address:

WVSOM – Contracts & Procurement Department

400 Lee Street North,

Lewisburg, WV 24901

Proposal should contain the information listed below on the face of the envelope or the proposal

may be rejected by WVSOM.

PROPOSAL: Silo Lane Intersection Redesign

SOLICITATION NO: WVSOM-EOI-26-658

BID OPENING DATE: June 1, 2026

BID OPENING TIME: 3:00 P.M.

Revised 10/17/2024

Page 4 of 35

7. BID OPENING: Bids submitted in response to this Solicitation will be opened at the

location identified below on the date and time listed below. Delivery of a bid after the bid

opening date and time will result in bid disqualification.

Bid Opening Date and Time: June 1, 2026 at 3: 30 p.m.

8. ADDENDUM ACKNOWLEDGEMENT: Changes or revisions to this Solicitation will

be made by an official written addendum issued by WVSOM. Vendor should acknowledge

receipt of all addenda issued with this Solicitation by completing an Addendum

Acknowledgement Form. Failure to acknowledge addenda may result in bid disqualification.

The addendum acknowledgement should be submitted with the bid to expedite document

processing.

9. BID FORMATTING: Vendor should type or electronically enter the information onto its

bid to prevent errors in the evaluation. Failure to type or electronically enter the information

may result in bid disqualification.

10. ALTERNATE MODEL OR BRAND: Unless the box below is checked, any model,

brand, or specification listed in this Solicitation establishes the acceptable level of quality

only and is not intended to reflect a preference for, or in any way favor, a particular brand or

vendor. Vendors may bid alternates to a listed model or brand provided that the alternate is at

least equal to the model or brand and complies with the required specifications. The equality

of any alternate being bid shall be determined by WVSOM at its sole discretion. Any Vendor

bidding an alternate model or brand shall clearly identify the alternate items in its bid and

should include manufacturer’s specifications, industry literature, and/or any other relevant

documentation demonstrating the equality of the alternate items. Failure to provide

information for alternate items may be grounds for rejection of a Vendor’s bid.

11. EXCEPTIONS AND CLARIFICATIONS: The RFP/RFB contains the specifications

that shall form the basis of a contractual agreement. Vendor shall clearly mark any exceptions,

clarifications, or other proposed modifications in its bid. Exceptions to, clarifications of, or

modifications of a requirement or term and condition of the RFP/RFB may result in bid

disqualification.

12. COMMUNICATION LIMITATIONS: Communication with the WVSOM or any of its

employees regarding this RFP/RFB during the RFP/RFB, bid, evaluation, or award periods,

except through the Director of Procurement, is strictly prohibited without prior approval.

13. REGISTRATION: Prior to Contract award, the apparent successful Vendor must be

properly registered with the West Virginia Purchasing Division and must have paid the $125

fee, if applicable.

14. UNIT PRICE: Unit prices shall prevail in cases of a discrepancy in the Vendor’s bid.

15. WAIVER OF MINOR IRREGULARITIES: WVSOM reserves the right to waive

Revised 10/17/2024

Page 5 of 35

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