Project Information

Bid Title

26-118 RFP FOR RECRUITMENT AGENCY FOR THE RECRUITMENT AND HIRING OF A MUNICIPAL MANAGER FOR THE CITY

Issuing Agency

City of Clifton

Location

New Jersey

Published Date

Apr 15, 2026

Closing Date

May 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-118

Original Source

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Bid Documents

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Project Description

Bid Number:	26-118
Bid Title:	26-118 RFP FOR RECRUITMENT AGENCY FOR THE RECRUITMENT AND HIRING OF A MUNICIPAL MANAGER FOR THE CITY
Category:	Bid Notices
Status:	Open

Publication Date/Time: 4/15/2026 8:00 AM Closing Date/Time: Open Until Contracted Related Documents: 26-118 -Executive Search Firm RFP Legal Notice RFP for Hiring Agency for City Manager

Attachment Preview

CITY OF CLIFTON

DEPARTMENT OF PURCHASING

RECRUITMENT AGENCY FOR RECRUITMENT AND HIRING OF A

MUNICIPAL MANAGER

FOR

THE CITY OF CLIFTON

2026

NOTICE OF REQUEST FOR FAIR AND OPEN PROPOSAL

Pursuant to N.J.S.A. 19:44A-20.4 et seq., the City of Clifton is soliciting Fair and Open Proposals for a

Recruitment Agency to recruitment and hiring of a Municipal Manager for the City of Clifton for a period

of one (1) year from the date of contract award, with the option for up to two (2) additional one-year extensions,

subject to the approval of the Council. Proposals shall be endorsed “Recruitment Agency for the Search and

Hiring of a Municipal Manager for the City of Clifton” and delivered to Purchasing Agent Amisha Jariwala,

City of Clifton, 900 Clifton Avenue, Clifton, New Jersey 07013.

Due Date: May 18, 2026, at 11:00 AM

1

CITY OF CLIFTON

REQUEST FOR PROPOSALS

RECRUITMENT AGENCY FOR THE RECRUITMENT AND HIRING OF A

MUNICIPAL MANAGER FOR THE CITY OF CLIFTON

The City of Clifton is requesting proposals to provide recruitment agency services

seeking a Municipal Manager for the City of Clifton, as directed by the Mayor

and Council for the City of Clifton, for a contract period of one (1) year from date of

contract award. All candidates are required to comply with N.J.S.A. 10:5-31, et seq. and

N.J.A.C. 17:27 as amended (Affirmative Action).

I - GENERAL

The City of Clifton is organized under the 1923 Municipal Manager Law, N.J.S.A.

40:79-1 et seq. The position of Municipal Manager is established under N.J.S.A 40:82-

2. The City of Clifton seeks a Recruitment Agency for the recruitment and hiring of a

Municipal Manager.

II – SCOPE OF SERVICES FOR RECRUITMENT AGENCY

The City of Clifton is seeking a recruitment agency to assist in the recruitment and

vetting of candidates for the position of Municipal Manager for the City of Clifton.

SPECIFIC REQUIREMENTS

The successful bidder will:

• Coordinate with the Mayor and Council and Administration to develop the ideal

candidate profile for the City of Clifton Municipal Manager position. The ideal

candidate profile will be used as a screening rubric for candidates; it will include: the

knowledge, experience, skills/ abilities, and qualities required for the position;

• Conduct an aggressive, expeditious, nationwide search for well qualified

candidates, including but not limited to marketing the position via multiple national

posting(s), conducting personal outreach to identified individuals possessing relevant

experience and qualifications;

• Coordinate with the Mayor and Council and Administration to facilitate

logistical requirements for interviews of highly qualified finalist candidates, including

the development of an interview process (questions, formats, etc.);

• Review interview results with the Mayor and Council and Administration and

if deemed necessary by the Mayor and Council, consider and recruit for additional

candidates.

• Candidates will be evaluations based upon their ability to perform the above

2

requirements.

III - SCOPE OF SERVICES EXPECTED FROM CANDIDATES FOR MUNICIPAL MANAGER

a. Be the chief executive and administrative official of the municipality;

b. Compile and submit to the municipal council the tentative annual budget;

c. Execute all laws and ordinances of the municipality;

d. Appoint and remove all department heads and all other officers, subordinates, and

assistants for whose selection or removal no other method is provided in this subtitle,

supervise and control his appointees, and report all appointments or removals at the

next meeting thereafter of the municipal council;

e. Negotiate contracts for the municipality subject to the approval of the municipal

council, make recommendations concerning the nature and location of municipal

improvements, and execute municipal improvements as determined by the municipal

council;

f. See that all terms and conditions imposed in favor of the municipality or its

inhabitants in any statute, public utility franchise or other contract are faithfully kept

and performed, and upon knowledge of any violation call the same to the attention of

the municipal council;

g. Attend all meetings of the municipal council with the right to take part in the

discussions, but without the right to vote;

h. Recommend to the municipal council for adoption such measures as he may deem

necessary or expedient, and make reports to the council as requested by it, and at least

once a year make an annual report of his work for the benefit of the council and the

public;

i. Investigate at any time the affairs of any officer or department of the municipality;

j. Perform such other duties as may be required of the municipal manager by ordinance

or resolution of the municipal council.

IV - MINIMUM QUALIFICATIONS AND EXPERIENCE EXPECTED OF CANDIDATES FOR

MUNICIPAL MANAGER

Candidates for Municipal Manager shall have the following qualifications:

1. Education:

• Bachelor’s degree from an accredited college or university is required

• Master’s degree (MBA, MPA, Public Administration) preferred

2. Experience:

• Minimum 5 years in municipal administration or equivalent senior

management experience

• Experience managing departments, budgets, and personnel

3. Knowledge / Skills:

• Familiarity with NJ municipal law, including:

• Local Public Contracts Law

• Budget and finance procedures

3

• Strong leadership, negotiation, and communication skills

4. Other Requirements:

Proven record in:

• Municipal operations

• Strategic planning

• Labor relations

• Grant management or capital projects

5. Residency:

The municipal manager shall be a person, other than a member of the municipal council,

fully qualified to exercise the powers and perform the duties hereinafter set forth. He need

not be a resident of the municipality at the time of his appointment but shall become a

resident thereof within 3 months after appointment and continue a resident throughout his

period of service.

V - PROFESSIONAL INFORMATION REQUIREMENTS FOR RECRUITMENT AGENCY

The Respondent:

1. Shall provide Name, Federal I.D. number, address, phone and fax numbers of the

firm submitting the proposal and a brief description of legal background such as years in

business, size of staff and any affiliations.

2. Shall provide Name, title and address of principal/individual preparing this

response and the contact person for the RFP.

3. Shall provide Name, title, address and phone number of individual(s) to be assigned

as the Recruitment Agency for hiring a Municipal Manager.

4. Shall provide a list of New Jersey public sector entities for which the firm has

provided similar services to those contained herein, including the name, title and phone

number of the appropriate contact person within the entity.

5. Respondents must provide a comprehensive schedule of proposed fees and hourly

rates for position of the firm.

6. The Respondent may submit any supplemental information it deems important to

the evaluation of this proposal and the reason why it should be considered in the overall

evaluation of the proposal.

VI - COMPENSATION

1. Payment to the successful Respondent shall be based on the rates awarded with

monthly invoices submitted to the City.

2. All expenses and fees other than compensation as set forth above shall be actual

out-of-pocket expenses incurred by the Respondent without any additions for overhead,

etc. No additional charges will be billed for fax transmissions and copy costs will be billed

at 15 cents per page.

3. The Firm shall not accept any compensation for related City activities from any

source other than the fee paid by the City of Clifton.

VII - CONTRACT TERMS AND CONDITIONS

4

Commodity Codes

• NAICS 541612Human Resources Consulting Services

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