Project Information

Bid Title

MANAGEMENT LEASE 204 ANGELINA BLVD

Issuing Agency

Otero County

Location

New Mexico

Published Date

Jan 25, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-005

Original Source

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Bid Documents

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Project Description

Bid Number:	26-005
Bid Title:	MANAGEMENT LEASE 204 ANGELINA BLVD
Category:	Bids/RFP's
Status:	Open

Publication Date/Time: 1/24/2026 12:00 AM Closing Date/Time: 2/24/2026 2:00 PM Related Documents: RFP 26-005 Lease Management 204 Angelina

Attachment Preview

OTERO COUNTY

REQUEST FOR PROPOSALS (RFP)

MANAGEMENT/LEASE FOR 204 ANGELINA BLVD

NM Commodity Code(s): 95815, 95816

RFP NO. 26-005

Deadline: Tuesday, February 24, 2026 @ 2:00 PM

TABLE OF CONTENTS

NO.

PAGE

I.

ADVERTISEMENT .......................................................................................................4

II.

INTRODUCTION ...........................................................................................................5

A. PURPOSE OF THIS REQUEST FOR PROPOSAL……………………… ........5

B. SCOPE OF WORK................................................................................................5

C. INSURANCE REQUIREMENTS.........................................................................8

D. PROCUREMENT MANAGER ...........................................................................8

E. DEFINITION OF TERMINOLOGY.....................................................................9

III.

CONDITIONS GOVERNING THE PROCUREMENT...............................................11

A. SEQUENCE OF EVENTS ..................................................................................11

B. EXPLANATION OF EVENTS...........................................................................12

1. Issuance of RFP ................................................................................................12

2. Pre-Proposal Conference..................................................................................12

3. Acknowledgement of Receipt Form Due .........................................................12

4. Deadline to Submit Additional Written Questions ..........................................12

5. Response to Written Questions ........................................................................12

6. Submission of Proposals ..................................................................................13

7. Proposal Evaluation..........................................................................................13

8. Selection of Finalists ........................................................................................13

9. Best and Final Offers from Finalists (If applicable).........................................14

10. Oral Presentations by Finalists (If applicable) ...............................................14

11. Contract Negotiations.....................................................................................14

12. Contract Award ..............................................................................................14

13. Right to Protest...............................................................................................14

C. GENERAL REQUIREMENTS ...........................................................................15

1. Acceptance of Conditions Governing the Procurement.................................15

2. Incurring Cost ................................................................................................15

3. Prime Contractor Responsibility ....................................................................15

4. Subcontractors................................................................................................15

5. Amended Proposals........................................................................................15

6. Offerors’ Rights to Withdraw Proposal .........................................................16

7. Proposal Offer Firm .......................................................................................16

8. Disclosure of Proposed Contents ...................................................................16

9. No Obligation.................................................................................................16

10. Termination....................................................................................................16

11. Sufficient Appropriation ................................................................................17

12. Legal Review .................................................................................................17

13. Governing Law ..............................................................................................17

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14. Basis for Proposal ..........................................................................................17

15. Contract Terms and Conditions .....................................................................17

16. Contract Deviations .......................................................................................17

17. Offeror Qualifications....................................................................................17

18. Right to Waive Minor Irregularities ..............................................................18

19. Change in Contractor Representatives ..........................................................18

20. Notice.............................................................................................................18

21. County Rights ................................................................................................18

22. Right to Publish .............................................................................................18

23. Ownership of Proposals ...............................................................................18

24. Electronic Mail Address Recommended .......................................................19

25. Preference in Procurement by Otero County.................................................19

IV.

RESPONSE FORMAT AND ORGANIZATION ........................................................21

A. NUMBER OF RESPONSES...............................................................................21

B. NUMBER OF COPIES .......................................................................................21

C. PROPOSAL FORMAT .......................................................................................21

1. Proposal Organization ...............................................................................21

2. Letter of Transmittal..................................................................................22

V.

SPECIFICATIONS .......................................................................................................23

A. INFORMATION .................................................................................................23

1. Time Frame ...............................................................................................23

B. EVALUATION CRITERIA ................................................................................23

1. Introduction ...............................................................................................23

2. Technical Competence and Experience ....................................................23

3. Evidence of Understanding Scope of Work ..............................................23

4. Capacity and Capability ............................................................................24

C. COST PROPOSAL .........................................................................................24

VI.

EVALUATION OF PROPOSALS ...............................................................................24

A. EVALUATION SCORING.................................................................................24

B. EVALUATION PROCESS .................................................................................25

APPENDICES

A. Acknowledgement of Receipt Form....................................................................26

B. Campaign Contribution Disclosure Form............................................................27

C. Resident Veterans Preference Certification .........................................................30

D. Non-Collusion-Disbarment…………………………………………………….31

E. Cost Proposal .......................................................................................................32

F. Sample Agreement ..............................................................................................33

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I. ADVERTISEMENT

OTERO COUNTY

Information Technology Managed Services

RFP NO. 26-004

The County of Otero is issuing a Request for Proposals for the management and operation of our

primary care health clinic located in the community of Chaparral, New Mexico. The successful

Proposer will have experience in running similar facilities; offer a detailed plan of startup; offer a

detailed plan of coordination with the New Mexico Department of Health in accordance with 7

NMAC 11.2 for licensure; a plan for staffing; a plan for coordinating the construction and

equipping of the new facility; and provide an analysis of patient costs.

We are requesting that you prepare a brief response based on the Request for Proposal and

accompanying information. The proposal should address your interest in satisfying the County’s

objectives established for this effort. The proposal should also clearly demonstrate your ability to

achieve the scope of work. It is, therefore, important that you list all key individuals that you

would assign to the project and define an approach that would be used to implement this service.

Careful review of the RFP is highly recommended to ensure a responsive submittal. This RFP

was prepared in accordance with current State Procurement Statutes.

Otero County reserves the right to reject any and all proposals in part or in whole. All proposals

must be received by 2:00PM on Tuesday February 24, 2026, at the Otero County Purchasing

Division, 1101 New York Ave, Alamogordo, NM 88310. Building hours are Monday – Thursday

7:00 AM – 6:00 PM.

By submitting a proposal for the requested services, each Offeror is certifying that it is a qualified

firm and its proposal complies with the requirements stated within the Request for Proposals.

There will not be a pre-proposal conference. If you have any questions concerning this RFP, please

email Wendy Robinson, Procurement Manager at wrobinson@co.otero.nm.us no later than February

12, 2026.

EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of

contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and

mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender

identity.

Request for Proposals will be available by contacting Wendy Robinson, Procurement Manager,

1101 New York Ave, Rm 118 Alamogordo, NM 88310, or by telephone at (575) 434-0710 or on

our website at https://co.otero.nm.us/Bids.aspx?CatID=17 .

PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT

BE CONSIDERED AND WILL BE REJECTED BY OTERO COUNTY.

Otero County

Published 01/24/2026 ADN

4

II. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSAL

The County of Otero is issuing a Request for Proposals for the management and operation

of our primary care health clinic located in the community of Chaparral, New Mexico. The

successful Proposer will have experience in running similar facilities; offer a detailed plan

of startup; offer a detailed plan of coordination with the New Mexico Department of

Health in accordance with 7 NMAC 11.2 for licensure; a plan for staffing; a plan for

coordinating the construction and equipping of the new facility; and provide an analysis of

patient costs.

We are requesting that you prepare a brief response based on the Request for Proposal and

accompanying information. The proposal should address your interest in satisfying the

County’s objectives established for this effort. The proposal should also clearly

demonstrate your ability to achieve the scope of work. It is, therefore, important that you

list all key individuals that you would assign to the project and define an approach that

would be used to implement this service. Careful review of the RFP is highly

recommended to ensure a responsive submittal. This RFP was prepared in accordance

with current State Procurement Statutes.

In order to adequately supply the committee members involved in reviewing RFP’s and

making the selection, we are requesting one (1) original, three (3) copies and one (1)

electronic copy of the RFP to be submitted. Submit one (1) original fee estimate under

separate sealed cover on your firm’s letterhead and mark it “Fee Estimate.” Make

certain you address all items requested to ensure a responsive submittal.

B. BACKGROUND

The Chaparral Health Clinic is located at 204 Angelina Boulevard, within the unincorporated community

of Chaparral, NM. It borders Dona Ana County to the west and EL Paso County Texas to the South; it is 17

miles north of EL Paso Texas. Chaparral is one of the largest unincorporated communities in the State of

New Mexico. The Clinic is 4,170 square feet and it was built in 2010. Clinic is occupied by Presbyterian

Medical Services currently. The building provides a reception area, four exam rooms with sinks, offices,

bio-hazard room with a separate outside entrance, nurses station, a drug room, breakroom, janitor’s closet,

and two handicapped accessible restrooms.

This will be a Management/Lease agreement the building was appraised at $47,955.00 PER ANNUM.

Otero County will accept in-kind contributions, i.e. volunteer labor, as part of the rent.

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Commodity Codes

• NAICS 531120Lessors of Nonresidential Buildings (except Miniwarehouses)

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